Local E-Commerce and Renovation Company hiring part-time accounts, admin and HR executive

Working days & Hours:

• Any 2 days in office 10am - 4pm
• 1 day WFH, timing flexible, 5 hours

Job Scopes:

Admin:

1. Filing and organising of Company's mails, letters and documents
2. Maintain proper records of Company's assets and equipment
3. Process and maintain proper records of Company's insurances

HR:

1. Process and maintain proper records of employee's leave, MC
2. Process and maintain proper records of employee's monthly claims
3. Process and maintain proper records of employee's leave, MC

Accounts

1. File and upload all invoices and payments to suppliers and vendors accordingly to XERO
2. Tabulate and tally sales records with bank balances
3. Issue invoices to customers where needed
4. Process monthly payments including payroll
5. Process and reconcile incoming stocks with POs / order list

Requirements:

• 2 years experience in accounting role
• Diploma and above in Accounting
• SG
• Experience in XERO software
• Experience in Company ERP software

Deployment:

• Mondays to Fridays, 7:30 am to 4:30pm
• Contract Period : 01 Jan 2025 to 31 Dec 2025 (12 months)

Scope of Works:

Recess Duty:

• Daily supervision duty at Canteen during recess time (6 recesses a day) and lunch time (up to 2 lunches 3 times a week)

Teacher Relief Support

• Relief duty in looking after pupils in classes/CCAs that have no teachers in attendance during/after school as assigned by Year Heads

After-School Dismissal Duty

• Daily supervision duty at main gate during dismissal time

Exam Matters and Teaching Materials

• Prepare teaching resources for teachers and department heads
• Scan Optical Answer Sheets for P3 to P6 exams
• Check, count and sort report books according to class register numbers after exams

Other Duties

• Update P1 to P6 class allocation at the end of the year
• Print and check mass class allocation input
• Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms
• Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)
• Assist in pre-event administrative duties for P1 Orientation
• Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)
• Assist in packing goodies bags for events like National Day, Teachers’ Day, Children Day events and counting of pamphlets
• Collate pupils’ and parents’ feedback from pupils’/parents’ surveys
• Taking down and typing out minutes of Contact Time meetings
• Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads
• Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Deployment:

• Mon to Fri: 7.00 am to 4.00 pm inclusive of 30 min lunch break
• Service not required on Saturdays, Sundays and gazetted public
• holidays

Scope of Works:

Reception:

• Cover front desk customer service duties for Primary School and MOE Kindergarten.
• Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where high calls volume can be expected during peak hours).
• Maintain customer related information when required, eg phone log.
• Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents.
• Handle daily varied demands and queries from parents/ students/ vendors/ staff etc.
• Render first level assistance to walk-in students’ needs including attending to sick and injured students, early dismissals. To escalate such cases to other colleagues in the office immediately if it is beyond superficial cases
• Handle/ support situation when student(s) vomited and soiled their clothes.
• Assist students in times of need, e.g. handling lost & found items, change of uniform, contacting teacher/ parent, locating classroom.
• Assist in receiving of goods and incoming mails.
• Maintain tidiness of the reception area at all times.

General Administration:

• Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students.
• Assist in the dissemination of information: school circulars, parents’ messages.
• Inventory management of spare uniforms and first aid items.
• Assist with the updating of Organisational Chart when new staff joins, or resigning staff leaves.
• Assist with updating the attendance system on a daily basis, using the IT-enabled system of attendance tracking.
• Any other duties assigned by School Leaders, Administrative Managers (AM) or Operation Managers (OM), including supporting school key personnel as assigned by the AM.

Location: Buona Vista

Working days/hours:

Mondays - Friday Office hours

Job Description:

• Manual sorting, categorizing and tallying of applications form
• Checking of records in systems generated report tallies with hardcopy application records
• Checking of form received against database
• Archiving of Forms
• Checking of reports
• Any other adhoc duties as required by supervisor

Requirements:

• Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline
• Able to start work IMMEDIATELY !
• Possesses good interpersonal communication skills

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

Location: Buona Vista

Working days/hours:

Mondays - Friday Office hours

Job Description:

• Manual sorting, categorizing and tallying of applications form
• Manual eyeball that records in systems generated report tallies with hardcopy application records
• Checking of form received against database
• Archiving of Forms
• Checking of reports
• Any other adhoc duties as required by supervisor

Requirements:

• Min GCE ‘O’/‘N’/‘A’ Levels/Diploma/NITEC in any discipline
• Able to start work IMMEDIATELY !
• Possesses good interpersonal communication skills

Interested candidates, kindly send a copy of your resume to: [email protected]

Jessica Fong Zhi Tong [R1879124]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

HOP MEDICAL CENTRE - TAMPINES

• Flexible work arrangement!
• No prior experience required. All training will be provided
• Part-time students, freelance professionals, Homemakers are welcome to apply
• Remuneration: ($12.50/hr - $15.00/hr or a minimum of $50 per deployment)
• Remuneration will be based on Role & Responsibility

Time: 8am to 12noon (Monday to Saturday only)

*** We offer regular part-time (3-6 month) contracts as well ***

Send in your details - [email protected] with the following information or apply online here:

• Name:
• HP:
• Availbility & Schedule ( i.e. Mon/Wed/Fri , weekly , whole month)

The Project assistant is a key member of our health screening team at the clinic.

He/she plays an integral role is ensuring the success of every screening throug support various job functions and delivering good customer service.

We welcome candidates who are able to commit to a regular basis.

He/she may be deployed to various roles depending on headcount and ground needs.

Various Roles and Responsibilities (deployed depending on ground needs):

1. Ushering: Greet participants. Give out the appropriate forms for participants to fill. Direct participants to the sitting area and be proactive is supporting the team in other functions when available

2. Registration: Register customers at the counter, collect payment and answer general questions. Ensure transactions are accurate

3. Biometrics Measurements: Conduct blood pressure, height and weight, vision checks and body composition measurements for participants. Ensure clear, proper and accurate recording

REQUIREMENTS:

• Reliable and Punctual
• Comfortable to commute island wide for events
• No experience is required as training will be provided.
• Min GCE A level or Diploma in any discipline.
• Excellent verbal communication skills
• Good customer service
• Hours may vary based on location, volume and needs.

DUTIES AND RESPONSIBILITIES

Market the programme to SMEs, institutions of higher learning, students and external partners through telemarketing and events including career fairs, talks, field trips, etc.

Handle inquiries on programme from external parties

Evaluate applications based on the programme criteria

Conduct interviews, shortlist candidates and facilitate matching between applicants and participating companies

Follow-up and monitor the status of applicants, study award matches and grant funding through working closely with participating companies

Provide day-to-day administrative support which includes collation of information, processing applications, maintenance of applicants’ database and records, generating reports, preparation of documents and filling, etc.

Other ad-hoc duties assigned

REQUIREMENTS

Preferably a Diploma holder with at least 1-2 years of working experience. (Fresh Graduates may apply)

An extrovert and vibrant personality would be an value - add

Posses strong planning and organizing skill

A good team player and results-oriented

Proficient in MS Office Applications: Word, Excel and Powerpoint

• Responsibilities:Conducts intraoperative neuromonitoring procedures intra-operation
  Ensures high-quality patient-related procedures adhering to guidelines and technical standards.
  Proficient in technical aspects of intraoperative neuromonitoring.
  Performs procedures such as evoked potentials (EP), electroencephalograms (EEG), and electromyography (EMG).
  Works independently with indirect supervision from a physician.
  Analyzes data during recording to ensure valid and interpretable information.
  Knowledgeable in clinical neurology
  Available for after-hour calls for urgently needed procedures
  Monitors neurophysiologic central/peripheral functioning throughout operative procedures and communicates clinically significant events
• Qualifications:Relevant certification or experience
  Proficiency in intraoperative neuromonitoring techniques.
  Strong communication skills.
  Ability to work independently and collaboratively with medical staff
• Purpose: To detect injuries during surgical procedures using electromyography, electroencephalography (EEG), and other monitoring technologies.
• Transport allowance/Grab card. Phone allowance and case allowance.

JOB DESCRIPTION:

•

Review drawings and scope of works, resolve technical issues with clients and subcontractors.

•

Monitor overall site progress, schedule critical work paths to avoid delay in project schedule.

•

Ensure specifications are being followed and work is proceeding on schedule.

•

Plan work activities and ensure they are carried out in safe working environment.

•

Manage and supervise site workforce.

•

Prepare and submit weekly/ monthly progress/construction report.

Job Requirements:

•

Minimum 1-year relevant experience in building construction environment.

•

Basic knowledge in construction planning.

•

Proficient in MS Office and schedule reporting.

•

Ability to work independently and within a team.

Duties and Responsibilities:

Corporate Comms, Social Media and Branding

· Undertake editorial and production tasks including editing, writing, and producing in alignment with ASME’s communications strategies. This includes the production of e-newsletters, annual reports, publications, speeches, media releases, etc.

· Produce and post digital content for ASME’s social media accounts.

· Ensure and maintain brand consistency for all company materials and collaterals.

Stakeholder Relations

· Support and/or organise stakeholder initiatives such as corporate visits, focus group meetings and dialogues, etc.

· Provide logistical and administrative support for events such as Council Meetings and AGM and Media Relations

· Media engagement for the publicity of the organisation’s activities.

· Draft news releases, craft media replies and coordinate media interviews.

· Maintain a current media database.

· Monitor news coverage on the organisation, executive council members and related industry news.

Event Comms

· Execute communications plans for key events.

· Develop and produce event promotional collaterals and videos.

· Provide other event support such as photography and emcee duties as assigned.

· Provide general administrative support as required.

Requirements:

· At least 1 year of relevant experience in corporate communications, public/media relations or related positions.

· Tertiary education in Mass Communications, Social Science or related disciplines.

· Strong artistic and aesthetic sense would be an advantage.

· Knowledge and a keen interest in current affairs.

· Ability to work independently and with a team.

· Thrives in a fast-paced environment and able to handle the pressure of meeting tight deadlines.

· Self-motivated and resourceful with good multitasking and organisational ability.

· Strong project management skills.

JOB DESCRIPTION:

•

To supervise and ensure works are in accordance with the contract drawings and specifications.

•

To liaise with consultants, clients and subcontractors on the progress of M&E works.

•

Prepare method statement, shop drawings, installation / T&C check sheets, work progress report and other relevant documents for M&E related works with project teams.

•

Coordinate / prepare technical submissions with suppliers / subcontractors. Assist the Project Manager on all M&E matters including preparing M&E Master Construction and T&C Schedule.

REQUIREMENTS

•

Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma, bachelor’s degree/Post Graduate Diploma/Professional Degree in Engineering (Mechanical/ Construction-Related)

•

Minimum 2 years working experience in M&E construction industry or similar capacity.

•

Good knowledge in Building M&E services, with project site experience in ACMV/ Fire Protection & Electrical Systems for M&E specifications, installations and maintenance.

•

Able to read and understand construction drawings and detect discrepancies for combined services.

•

Self-driven, independent and team-player.

•

Understand local legislations on M&E works.

•

Good problem-solving skills and ability to learn

JOB DESCRIPTION:

•

Prepare and review cost estimates, bills of quantities, and tender documents for construction projects.

•

Perform quantity take-off and prepare cost breakdowns for materials, labor, and equipment.

•

Collaborate with project teams to ensure accurate measurement and costing of project activities.

•

Analyse project specifications and drawings to identify potential cost savings and value engineering opportunities.

•

Manage and monitor project budgets and cash flows.

•

Prepare and submit claims and variations to clients and subcontractors.

Provide regular cost reports and updates to project management.

REQUIREMENTS:

•

Degree or Diploma in Quantity Surveying, Engineering, or equivalent.

•

At least 3 years of experience in quantity surveying for construction projects.

JOB DESCRIPTION:

•

Coordinate with the main contractor and consultant and monitor work progress and schedule

•

Liaison with sub-contractors and suppliers, preparation of all project costs, process project claims, and monitor project budgets

•

Attend site meetings and conduct site inspections

•

Monitor daily work activities of the various subcontractors to ensure proper adherence to job site safety policies and procedures.

•

Monitor and inspect work progress for quality control and quality assurance; identify and resolve problem issues in a timely manner.

•

Work closely with the team to fulfil all requirements and expectations during testing and commissioning with a consultant.

•

Proper upkeeping of documents & uploading them into the server.

Requirement:

•

At least 5 years of experience in related field & local experience.

•

Able to work independently

•

Proficient with Microsoft offices and other basic computer skill .

Job Description:

• Registers clients, as appropriate to clinic operations

• Answers WhatsApp messages, inquiries from clients and others; answer calls as appropriate, and/or schedules appointments

• Respond to clients queries.

• Arranges logistics for prescribed tests

• Supports day-to- day unit clinical and administrative operations.

• Dispensing plans for the clients

• Payment collection

• Obtains and verifies client billing information, processes patient accounts, and maintains records.

• Assisting practitioner in procedures - training will be provided

• Assists in maintaining the cleanliness and serviceability of the clinic

• Process billing, and payments using card terminals and maintain product stocks.

Requirements:

- No age limitation

- Nursing experience preferred

- Able to operate MS Word, Excel (training on using clinical software will be provided)

- Possess great ability to communicate and relate with other people

- Willing to learn and willing to receive constructive feedback

- Have the passion to help others

Clinic operating hour 9am-5pm Monday to Friday.

Clinic is located at City Hall MRT

HR Management System:

• Oversee the entire employee lifecycle, including talent acquisition, onboarding, compensation and benefits administration, training and development, and performance management. Ensure all processes are compliant with company policies and legal requirements.
• Collaborate with cross-functional teams to design and implement employee engagement initiatives. Assist in organizing company events, wellness programs, and team-building activities to foster a positive work environment.
• Act as the first point of contact for employees regarding HR-related issues. Provide clear and accurate guidance on HR policies, procedures, and benefits. Ensure timely and effective resolution of employee concerns and escalate issues when necessary.
• Stay updated on changes in labor laws and regulations. Ensure that HR practices comply with legal requirements and company policies. Conduct regular audits to identify and address compliance issues.
• Coordinate and participate in campus engagement activities such as career fairs and internship programs. Build and maintain relationships with educational institutions to attract and recruit top talent.
• Any other ad-hoc duties as assigned by supervisor

Job Requirements

• Degree in Business Administration, Human Resources or equivalent
• Prior Human Resource Operations experience

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

About the role

Join the team at ComfortDelGro Bus Pte Ltd, a leading provider of public transport services, as an IT & Resource Planning Manager. In this full-time role based in the North-East Region, you will play a pivotal part in ensuring the efficient and effective management of the company's IT systems and resources.

Key Responsibilities:

Budget management: Monitor and report on the impact of tech initiatives, cost-benefit analysis across tools and processes.

Strategic Planning and Execution: Develop detailed project plans, including scope, timelines, resource allocation, and budget management. Monitor project progress and adjust plans as necessary.

Stakeholder Management: Serve as the primary IT liaison between clients, internal teams, and other stakeholders. Facilitate effective communication to ensure alignment and address any issues promptly.

Resource Management: Allocate resources efficiently to meet project goals. This includes coordinating with ODC, cross function teammates and project schedules. Mobilization for commercial/event contracts.

Process Facilitation and Documentation: Maintain comprehensive project documentation, including project plans, status reports, and post-implementation reviews. Provide regular updates to stakeholders on project progress and performance.

Change Management and User Adoption: Develop and implement strategies to enhance user engagement and proficiency. Provide ongoing support to users to facilitate successful utilization of the system.

Continuous Improvement: Identify opportunities for process improvement. Implement best practices to enhance cost efficiency and effectiveness. Offering insights and recommendations for further improvements based on feedback and observed outcomes.

Data Processing and Output: Use excel to manipulate and analyse data and generate meaningful information.

What we're looking for

Minimum of 5 years of experience in project management.

Project Management: Strong understanding of project management methodologies and tools. Ability to manage multiple projects simultaneously.

Communication: Excellent verbal and written communication skills. Ability to convey complex information clearly to diverse audiences.

Problem-Solving: Strong analytical and problem-solving skills. Ability to think critically and make informed decisions.

Leadership: Demonstrated leadership capabilities, including the ability to motivate and guide teams toward achieving project goals.

What we offer

At ComfortDelGro Bus, we are committed to providing our employees with a rewarding and fulfilling work environment. You can expect:Competitive salary and benefits package
Opportunities for career development and growth
Supportive and collaborative team environment
Work-life balance initiatives

About us

ComfortDelGro Bus Pte Ltd is a leading provider of public transport services in Singapore serving commuters across the island. We are dedicated to delivering safe, reliable and efficient transportation solutions to our customers. Join us in shaping the future of public transport in Singapore.Apply now to become our next IT & Resource Planning Manager.

Job Description

Accounting & Finance:

• Assist with daily accounting tasks, including data entry, invoicing, and filing.
• Manage accounts payable and receivable, and prepare payment vouchers.
• Handle bank reconciliations, expense reports.
• Assist in month-end financial closing and reporting.
• Coordinate with external auditors and prepare documents for annual audits.

Administrative Support:

• Provide general administrative support.
• Liaise with vendors, clients, and service providers on day-to-day administrative matters.
• Support HR tasks, such as processing payroll and maintaining leave records.
• Help in organizing firm meetings.

Requirements

• Education: Diploma or equivalent in Accounting, Finance, Business Administration, or a related field.
• Experience: Minimum of 1 year of relevant work experience in accounting or administrative roles.
• Skills: Proficiency in MS Office (especially Excel) and familiarity with accounting software.
• Characteristics: Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

For consideration, kindly submit your CV to [email protected]

**Only shortlisted candidate would be notified**

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

HR & Admin Executive plays a crucial role in supporting all aspects of HR and Admin operations, ensuring alignment with business objectives, and fostering a positive and productive work environment.

Roles & Responsibilities

Recruitment : Manage the recruitment process by working with hiring managers on job descriptions, advertising job ads on various platforms, screening resumes and arranging interviews.

Compensation and Benefits : Supporting in the administration of benefits administration.

Employee Onboarding and Employee Engagement : Handle staff onboarding/off-

boarding matters. Coordinate Teambuilding, office lunches etc.

HR Administration : Staff medical, Work Pass administration and Preparation of HR related documentations. Maintaining and updating employee records, leave

management.

Performance Management : Yearly appraisal exercise.

Office Management : Updating company organization chart, printing of business card and other office supplies. Liaison with office vendors.

CEO’s Office : Assisting and Organising/coordinating CEO’s overseas travel. Compile his expenses, reports and any other ad hoc administrative duties.

QUALIFICATIOS & SKILLS

-Experienced in HR, Office management and administration.

-Diploma/Degree in Business Administration or related field.

-Possess strong interpersonal and communication skills with the ability to work with

Cross-functional teams and handle multiple tasks.

-Good team player with a strong sense of responsibility and self-motivation to get tasks done.

CONTRACT : 3 to 6 months

Location: Marine Parade

Salary : $2200

Key Responsibilities

• Interacts with Residents including managing feedback, processing applications and fees collection.
• Provides administrative support to internal staffs and Management Committee (MC).
• Supports the MC member in charge of Social Activities for the estate and newsletters.
• Provides administrative support for the Annual General Meeting.
• Assist in tender admin work -- request for quote, prepare documents, registration

Requirements

• Minimum O levels
• 1 – 2 years experience preferred, in customer-facing / condominium administration
• Proficient in MS Office with competency in newsletter/notice design an added advantage
• Strong verbal and written skills
• Able to work independently within deadlines, detailed oriented and a team player.

Our office hours are Monday to Friday 9am to 6pm, alternate Saturday 9am to 1pm.

(Currently, we are operating only on Mondays to Fridays).

Customer Service & Admin

Working hours: 5 days/ 6 days (9am-6pm)

Location: Ubi/ Tai Seng

Salary: $2,200 - $2,500

Job Description

• Handle the customers inquiries promptly, providing excellent customer service

• Check stocks from showroom inventory

• Following up with customers on their enquiries

• Coordinate with external suppliers & installers for orders updates

• Coordinate with sales team for scheduling of orders

• Update/Maintain customer order information in the company’s system

• Ensure the timely processing of company’s billings to facilitate smooth accounts receivable

• All other adhoc admin duties

Job Requirement

• Have experience in Customer Service & coordination/ project management skills

• Able to work independently and detail-oriented person

• Fast and efficient person

• Having sales experience is a bonus

• Handle telephone calls and inquiries from stakeholders.
• Help with walk-in queries from students, parents and teachers.
• Provide first-aid to students,
• Assist with daily admin duties such as documentation, data entry.
• pack brochures, booklets and souvenirs for staff and students.
• Print worksheets and examination papers.

Qualification:

• GCE"O" Level.
• 3 years in administration
• Proficiency in MS office

Finance and Admin Assistant

Job Description

• Manage day-to-day finance tasks such as processing payments, AP invoice posting, monthly schedules, bank statement reconciliations, and staff reimbursements.
• Monitor monthly Account Receivable statement and collection
• Perform regular bank reconciliations
• Provide administrative support

Qualifications & Other Requirements

• Diploma or Equivalent (SPM) or higher.
• Competent in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Proficient in using Xero, MS Office and communications tools like Whatsapp for various tasks.
• Strong written and verbal communication skills in English.

Working Hours

• Monday to Friday: Flexible for minimum 20 hours/week, 11:00 am to 05:00pm, Prorated salary;
• Lunch: 1.0 hrs
• Office based in Bukit Merah Central

ClearSK Healthcare Pte Ltd manages the award-winning ClearSK® chain of medi-aesthetics clinics island-wide in Singapore, Shanghai, Hangzhou and Kuala Lumpur. As a Singapore leading aesthetics chain, it will be a great opportunity for you to grow and learn in a multi-disciplinary environment with medical and management professionals.

You will find yourself working in a challenging environment, where your capabilities will be developed to the max. High performers will be selected for overseas assignments to contribute to our overseas subsidiaries as well as to learn from our counterparts.

Responsibilities

Finance & Accounting

• Report to Financial Controller who is a qualified CPA / Chartered Accountant
• Liaise and coordinate with outsourced accounting firm on finance matters.
• Manage Account Payable and/or Receivable
• Ensure financial records are maintained in an effective, up to date and accurate manner
• Work closely with the Financial Controller to maintain, review and implement financial and accounting policies to ensure compliance with company’s policies and good governance, practice and standards.
• Assist in any other finance-related matters as required

Administration

• Liaise and coordinate with outsourced corporate services firm on SOP audit & compliance
• Other Ad-hoc duties if assigned.

Requirements

• Minimum Diploma or Degree in Finance, Accounting or Business fields
• 2 years experience preferably from service / hospitality / healthcare / retail industry.
• Recent university or polytechnic graduates in relevant fields without work experience but with good attitude and academic records are welcome to apply.
• Candidate who are undergoing CPA training program are welcome to apply
• Experience working in fast-growing SMEs will be an advantage
• Good in planning and organising work flow, with strong in numeracy, analytical and good interpersonal and communication skills
• Enjoy working in fast-paced and dynamic environment
• A multi-tasker and learner with self-motivation and integrity
• Strong proficiency in Excel and proficient in Office applications such as Word, PowerPoint and IT systems

Rewards & Benefits

• 5-day work week
• Medical Benefits
• Opportunity to embark on Management Trainee Program
• Reward and recognition program that appreciate the most competent and brightest
• Promotion based on performance
• Exclusive staff discounts on our products and services

Application process:

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on MyCareersFuture:

https://forms.gle/ZdnDCJYqZ916n8iQ7

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

ClearSK is an equal opportunity employer and we encourage all qualified candidates to apply.

Job Summary

The Operations and Admin Assistant will play a key role in supporting both company operations and executive tasks for the CEO. This multifaceted role requires a proactive, detail-oriented individual capable of managing administrative duties, liaising with internal teams and external partners, overseeing procurement activities, and ensuring smooth operations. Additionally, the assistant will provide personal support to the CEO as needed.

Duties & Responsibilities

This position offers an opportunity to work closely with leadership, gain experience in various facets of the business, and play an essential role in both the operational success and personal support of the CEO.

1. Administrative Support:

• Manage daily administrative functions, including handling communications, scheduling meetings, house rules management, HR onboarding and organizing company documents.

• Prepare and distribute reports, internal memos and external correspondences as required.

• Serve as the main point of contact for internal communications, ensuring timely responses and coordination.

2. Operations Liaison:

• Act as a liaison between departments, facilitating communication and ensuring smooth workflow for operational tasks.

• Coordinate with finance, HR, and other departments to resolve operational issues and streamline processes.

3. Procurement & Inventory Management:

• Handle procurement processes, including obtaining quotes, processing purchase orders, and managing supplier relationships.

• Monitor and manage inventory shipments, coordinating with suppliers to ensure timely delivery.

4. Inside Sales Support:

• Support inside sales activities by assisting with customer inquiries, preparing quotes, and tracking sales orders.

• Coordinate with the sales team to ensure timely delivery and follow-up on customer requests.

5. Executive Assistance to CEO:

• Manage CEO’s appointments, travel arrangements, and personal tasks as required.

• Assist with CEO’s communications, emails, and project follow-ups, acting as a reliable point of contact.

6. General Office & Facilities Management:

• Oversee office supplies, coordinate with vendors, and manage facility-related needs to maintain an efficient work environment.

• Organize company events, meetings, and team-building activities.

Job Holder’s Specifications

• Minimum of 3 years of experience in an administrative or operations assistant role.

• Strong organizational skills and the ability to manage multiple responsibilities.

• Proficiency in Microsoft Office Suite and experience with CRM and ERP systems is a plus.

• Excellent verbal and written communication skills.

• High level of confidentiality and discretion.

Skills Required:

• Strong interpersonal and communication abilities.

• Detail-oriented with exceptional time-management skills.

• Ability to adapt to dynamic work environments and handle shifting priorities.

• Professional demeanour with a positive, proactive attitude.