SEB is a leading northern European financial services group. Bring an entrepreneurial mindset, passion for learning, and a collaborative nature, and you will have the opportunity for a long and exciting career here. We’re searching for a committed Executive Assistant to support the senior management team in Singapore.
At SEB, we have always believed that the future depends on turning great ideas into reality. Ever since we welcomed our first customer in 1856, we have been a catalyst for positive change by providing responsible advice and capital to people with ideas for the future. Grounded in our long history and strong heritage, we want to create long-term value for all our stakeholders by being curious about what the future holds. We have a strong ambition to accelerate the pace towards a sustainable future for people, businesses, and society. Our skilled and dedicated employees stand by our customers in good times and bad and offer financial products and services that meet their ever-changing needs – both in our home markets in northern Europe and through our international network around the world.
Read more: https://sebgroup.com/
Who we are looking for:
Administration Manager
We are seeking an experienced and result oriented individual to join us as the Administration Manager to support the Administration function in Singapore. The main responsibility is to provide a wide range of administrative support and services to the Singapore branch.
The role is based in Singapore and reports to the Head of Human Resources & Administration in Singapore.
Duties and Responsibilities
- Manage the Administration function which includes the supervision of a Receptionist and an Assistant Officer, Payments.
The administration functions include the following scope:
A. Facilities management, Premises & Security
- Oversee the full administrative requirements of facilities management and premises.
- Responsible for tenancy renewal, renovation, including the coordination of building space allocation and layout.
- Responsible for security management, including the administration of office access cards.
- Office intranet posting of the telephone directory.
B. Reception & Mail management
- Provide the direction and policy decisions for effective reception and front desk services and mail administration.
C. Procurement & Vendor Management
- Drive the selection and vendor management for general office purchasing.
- Oversee procurement services.
D. Travel Management
- Oversee the travel administration ensuring efficient execution according to policy.
E. Record management - Central document storage and archive, including outsourcing 3rd party arrangements.
2. IT User Access Administration
- Responsible for performing regular user access profile verification as needed.
3. Payments
- Administer and verify, the payment process to authorise the payment.
Requirements
- At least 8-10 years’ experience in the banking industry.
- Ability to multitask, prioritize and work well under pressure with minimal or no supervision.
- Ability to work with sensitive information in a professional and confidential manner.
- Good knowledge of the organisation’s set up combined with a well-established collaborative network of contacts across the organisation to facilitate liaison.
- IT literacy and the ability to use in-house systems in addition to relevant work-related software applications.
- Management aspects: ability to problem solve independently and offer solutions.
- Communication skills: ability to express clearly and logically, verbal and written.
- Ability to manage and work well with all levels of the organisation, internal and external.
- Process Improvement – analysis and restructuring of processes and work flows to improve quality and promote greater efficiencies and/or cost savings.
- Vendor/Contract Management – management of relationship with external vendors which include the contracting and negotiation of products and services, setting of performance standards and service levels.
