(A) MAIN CONTRACT
1 To keep a record of all main contract signed copy for new and existing projects
2 To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to highlight interim notice, eot process and its timeline of submission and all other necessary guidelines
3 To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim
b) notices c) contractual advise.
4 To analyse company's position on every case and discuss w/ project team and/or management whenever necessary
to finalise its strategy and approach
5 To provide contractual advise and interpretation when required (SG/TREL/TRELI)
6 To support all BUs in highlighting critical requirement and any deviation in compliance with terms & conditions
from pre-contract stage to project close-out
7 To assist all BU/Dept in highlighting any deviation in the terms and conditions of contract
8 To provide support in all main contract matters (SG/TREL/TRELI)
9 To assist contract exec in drafting correspondences (letters/notices/requests etc) whenever required
10 Prepare a lesson learnt and submit report to management for distribution and discussion to project team on semi-annual basis
11 Maintain a monitoring log for each request
12 To archive relevant documents from each request into the shared drives upon closure of the request
(B) DISPUTE
1 To study/investigate the dispute through discussions with internal parties, examination of project documents
(i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)
2 Give contractual advise and path-forward for dispute resolution or defend company from claims
3 Draft letters and/or correspondences to protect the company's interest
(C) TENDER
1 To summarize the key commercial and contractual terms & conditions including terms & conditions have bearing on cost, schedule, and/or liabilities by the organization.
2 To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a Lookout List to highlight any risk exposure
3 To attend and respond to any tender contract clarification raise by client
4 To review and evaluate the contract risk exposure
5 Provide proposed actions on how to balance or protect the company's interest based on the contract obligations.
6 To provide training and awareness
7 Maintain a monitoring log for each request
8 To archive relevant documents from each request into the shared drives upon closure of the request
(D) TRAINING & ORIENTATION
1 To prepare training materials
2 To conduct training for BU's on contract management (guideline / improvement)
3 To oversee the orientation program of new staff(s) in the department
(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)
1 Procurement Outlook - Prepare and develop the yearly presentation
2 Upkeep of IMS Forms / Procedures
3 To facilitate the yearly e-Vendor Code of Conduct Exercise
4 To facilitate the yearly Vendor Evaluation
5 CAPEX processing for department
(F) ADMINISTRATIVE MANAGEMENT (MAIN CONTRACT)
1 Develop Folder / Records Filing system for Project Contracts
Tender Projects
On-Going Projects
Closed Projects
2 Oversee the records keeping of Main Contracts documents
3 Develop IMS procedures for Main Contracts Management
4 Standardising the Main Contract Procedures (requests, drafting, advise, review)
5 Develop the FAQ / Outline strategy or framework of proposed actions for the enquiry
6 Craft and Develop a library of letter templates
REPORTS:
1 Submit monthly contracts report at first week of the month.
2 Maintain to-do list for daily activities and update via Whatsapp
3 To upate NDA Register on a monthly basis and send update by email every 1st Thursday of the
following month. Ensure time updated in Procurement Activity Calendar
