Job Title: Office Manager (Maternity Cover)
Location: Marsden Swim School (102 Jalan Jurong Kechil)
Duration: 4-Month Maternity Cover (Starting 1st March 2025)
Reports to: Managing Director

About Us:

At Marsden Swim School, we have been dedicated to providing high-quality swimming lessons to swimmers of all ages and abilities for over 22 years. We focus on delivering a safe, supportive, and enjoyable learning environment.

We are seeking a proactive and highly organised individual to join our team as an Office Manager for a 4-month maternity leave cover. This role will require weekend availability. Training will be provided to ensure a seamless transition.

Position Overview:

As the Office Manager, you will play a key role in overseeing the day-to-day operations of the swim school, ensuring a high standard of customer service and operational efficiency. This position involves managing administrative duties, coordinating staff schedules, handling communications, processing invoicing, assisting with payroll, and providing support across various facets of the school’s operations. Additionally, the role requires weekend work to ensure smooth functioning during peak operational times.

Key Responsibilities:

• Manage day-to-day office tasks which includes answering phone calls, responding to emails, and handling customer inquiries on social media platforms (Instagram and Facebook).
• Provide excellent customer service, addressing concerns, answering questions, and ensuring a positive experience for all students and families.
• Update the CRM system with relevant information, such as upcoming blackout days and monthly announcements, ensuring all stakeholders are informed of important events and changes.
• Communicate critical updates regarding pool closures, coach substitutions, class cancellations, and other key information to all relevant stakeholders in a clear and timely manner.
• Track coaches annual leave, assist with arranging substitute instructors and managing any adjustments to the class schedule when necessary.
• Generate and send monthly invoices to parents via the CRM system.
• Track and manage coaches' hours, ensuring the accuracy and timely submission of timesheets.
• Facilitate the onboarding process for new staff members, ensuring they are properly integrated into the team.
• Oversee the general organisation of the office and ensure that all necessary supplies are stocked.

Qualifications:

• Proven experience in office management, administrative support, or similar roles (experience in educational or customer service settings is preferred).
• Strong organisational skills and the ability to multitask and prioritise effectively.
• Excellent communication skills, both written and verbal.
• Comfortable working on weekends, ensuring smooth operations.
• Friendly, approachable, and customer-focused, with the ability to work well with both staff and families.
• Ability to work independently and as part of a team.

Working Hours:

• Full-time role with a commitment to weekend shifts. Typical working hours are:
  • Weekends: 8:00 AM – 6:00 PM
  • Weekdays: 9:00 AM – 6:00 PM
• Off Days: 2 weekdays off

Compensation:

• Salary will be commensurate with experience.

Responsibilities

• Coordinate with contractors and suppliers to manage office facilities and maintenance tasks, and oversee office renovation projects.
• Handle general office operations such as ordering supplies and arranging for annual cleaning services.
• Maintain accurate documentation, payments, and records related to facilities management.
• Oversee the budgeting process for fixed assets and manage the procurement cycle.
• Conduct yearly stock-taking of fixed assets and prepare the necessary reports for internal audits.
• Manage travel arrangements for staff and visitors, including flight bookings, accommodations, and transport logistics.
• Work closely with the travel agency, negotiate corporate airline rates, and coordinate with Concur for resolving travel-related issues.
• Perform other tasks as assigned by the General Affairs Department.

Requirements:

• A Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of relevant experience in general administrative roles.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Highly organized, meticulous, and resourceful, with the ability to work effectively as part of a team.
• Self-driven and capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: QWVY35R9

You will be part of regional enterprise Wintel team of a large financial institution. You will be managing day to day wintel infrastructure, providing support, troubleshooting, etc

There is requirement for the candidates to work on some weekends if there are deployment to be done

Job Responsibilities

• Managing the availability, integrity, and performance of the Windows server environment
• Applying systems updates and patches
• Ensuring high availbility of all windows servers services and constantly monitoring the servers
• participate in systems audit
• Developing and implementing Windows server administration standards, policies and procedures and providing technical direction and advice to system administrators
• Identifying, tracking and resolving problems related to Windows server, cloud infrastructure and VMware environment with application groups, internal and external IT providers
• Ensuring servers are secure and carrying out systems automation
• Managing cluster environment
• Providing support in Vmware and AD

Job Requirements

• Bachelor’s degree in IT with min. 5 years of working experience in enterprise Windows servers environment

• Comes with certification in Microsoft Wintel servers

• Proven experience in supporting Wintel servers, AD, DNS and cluster environment in enterprise environment

• Strong technical skills and proven expertise in troubleshooting

• Experience in supporting vmware

• Experience with Linux is a plus

• Experience working in ITIL is a plus

INterested candidates please email your latest experience to [email protected]

Job Description & Requirements

• At least three (5) years of experience in MS SQL administration; and

• Microsoft Certified Solution Associate: SQL Database Administration

• At least three (3) years of experience in Oracle Database administration; and

• At least 3 years exposure to Azure and AWS RDS databases

• Oracle Database Administrator Certified Professional.

The Preschool Administrator will oversee the daily operations of the preschool, ensuring a safe, nurturing, and productive environment for both students and staff. The role includes managing administrative duties, coordinating with teachers and parents, maintaining regulatory compliance, and supporting the school’s educational mission. This position is crucial in ensuring the preschool runs smoothly and adheres to all state and educational guidelines.

Key Responsibilities:

Administrative Management:

• Oversee the day-to-day administrative tasks of the preschool, including student records, attendance, and staff schedules.
• Ensure compliance with state regulations, licensing requirements, and accreditation standards.
• Manage school resources and supplies, coordinating with vendors and maintaining school inventory.
• Support the Director in budgeting, financial reporting, auditing, and managing enrichment vendors and school fees.

Communication and Coordination:

• Serve as a point of contact for parents, handling inquiries, complaints, and facilitating clear communication between parents and teachers.
• Coordinate parent-teacher meetings, school events, and other activities that foster community engagement.
• Assist in updating the school’s communication platforms such as newsletters, social media, and emails.

Health and Safety Compliance:

• Ensure the preschool complies with health, safety, and emergency protocols.
• Implement and oversee procedures related to child health, including administering medications, handling emergencies, and coordinating with healthcare professionals as needed.

Qualifications:

• Diploma in Early Childhood Education, Education Administration, or related field.
• Proven experience in early childhood education or school administration.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Knowledge of licensing regulations and accreditation processes for preschools.
• Proficiency in office software, including MS Office, Google, and school management systems.

Preferred Qualifications/Related Experience:

• Prior experience working in a preschool or early childhood setting.
• Familiarity with budgeting and financial management for educational institutions.

We are looking for a skilled and experienced Database Lead to join our team. In this role, you will be responsible for the design, administration, and maintenance of our Microsoft SQL Server databases. You will ensure high availability, performance optimization, and integrity of the database systems while supporting data migration and integration efforts.

As a DB Lead, you will work collaboratively with both on-site and offshore teams to troubleshoot, monitor, and enhance database operations.

Required Qualifications:

· Bachelor’s or Master’s degree in Computer Science or a related field.

· 8+years of hands-on experience with Microsoft SQL Server development and database administration.

· Strong experience in database backup, recovery, and high availability configuration.

· Proven track record in performance tuning, indexing, and query optimization.

· In-depth knowledge of MSSQL database architecture and administration.

· Experience with writing complex SQL queries, stored procedures, and scripts for data migration.

· Strong familiarity with database monitoring tools and techniques.

· Expertise in configuring and managing SQL Server’s High Availability (HA) and Disaster Recovery (DR) solutions.

· Certifications in SQL Server administration (e.g., Microsoft Certified: Azure Database Administrator Associate).

· Familiarity with cloud-based databases and services (Azure SQL, AWS RDS, etc.).

· Experience with automation tools and database management frameworks.

· Strong troubleshooting and problem-solving abilities.

· Ability to work both independently and in a collaborative team environment.

· Experience in managing cross-functional communication with both onsite and offshore teams.

Senior Database Administrator

We are representing a leading technology organisation in search for a Senior Database Administrator, you will be responsible for various database administration tasks on cloud databases, with a strong focus on performance and operational aspects. Your key responsibilities

include:

1. Database Fault Resolution and Performance Optimization:

• Quickly identifying and resolving database faults.
• Continuously optimizing database performance.

2. Collaboration with Business Departments:

• Working closely with business departments to ensure database availability.
• Enhancing the database architecture based on requirements.

3. Technical Support and Training:

• Providing technical support and training to the development teams within the company's business departments.

4. Database Platform Construction:

• Taking charge of database platform construction.
• Participating in the development of database operation and maintenance products and related components.

5. Research and Innovation:

• Staying updated on new database technologies and products to support business development.

Job Requirements:

• Bachelor's degree or higher in computer science or related technical disciplines.
• Minimum 5 years of experience with database systems (e.g., MySQL, PostgreSQL, etc.).
• Familiarity with other NoSQL database products (e.g., MongoDB, Redis, Doris) and relevant operational experience.
• Proficiency in Linux operating systems, including service deployment, troubleshooting, and tuning.
• Skilled in at least one programming language (e.g., Shell, Python, Java) for proficient database operation and maintenance development.
• Understanding elections mechanisms and data replication in distributed system, is preferred.
• Experience using open-source middleware, especially in large-scale business environments, is preferred.
• Strong communication and coordination skills, with the ability to work efficiently under pressure.

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037

Mandatory Skills Azure and AWS RDS, MSSQL, Oracle

Preferred Skills Azure and AWS RDS, MSSQL, Oracle

Brief Job Description

The DBA shall minimally perform the following administration activities for database server and automate them to the extent possible:

• Manage and monitor the database storage, database space utilisation, table extents and growth, and alert or report to the Customer on potential performance or capacity issues, or bottlenecks with recommendations;

• Setup and manage the users accounts, access rights, privileges, roles and profiles;

• Plan and perform database backup and recovery;

• Review all daily logs, database alerts, database export logs and scheduled job logs;

• Plan and schedule regular database housekeeping and maintenance activities necessary to keep the database in a healthy state and at optimal performance;

• Manage scripts and database object deployment;

• Review, propose and carry out database reorganisation, upgrades or necessary to meet target system throughput and performance;

• Perform fault and performance monitoring;

• Respond to monitoring alerts and perform first-level troubleshooting when required;

• Perform database patch management;

• Work with Customer and Customer-appointed Supplier in identifying database related issues;

• Document and maintain database server administration guides and SOPs; and

• Perform annual database disaster recovery test on selected databases as determined by the Customer.

• Conduct a backup and restore exercise to validate that the database which are backed up more than six (6) months ago can be restored. This restoration exercise shall be conducted once every year on samples and at a time determined by the Customer.

The Database Administrator shall minimally possess the following requirement:

• At least three (5) years of experience in MS SQL administration; and

• Microsoft Certified Solution Associate: SQL Database Administration

• At least three (3) years of experience in Oracle Database administration; and

• At least 3 years exposure to Azure and AWS RDS databases

• Oracle Database Administrator Certified Professional.

Immediate Hire

Located in Raffles Place

Looking for stability

about the company

Based in the Raffles Place area, Client is a Wealth Management client and looking for a Junior Business Admin to assist the Director . The candidate will report to the Office Manager for this role. We prefer the candidate to be able to start work in Jan 2025.

About the role

The job scope of this Junior Admin is as follows:

1) Handle Premium Notice and Renewal , Ensure Client's Premium Paid and Policy

Renewed.

2) Follow up on Claim with Insurer and Hospital, Clinic

3) Client Servicing - Birthday Listing of client.

4) Do Insurance, Investment Submission Related Paperwork

5) Preparing Investment, Insurance Docs for Client Review

6) Updating of the client’s Customer Knowledge Assessment via insurer portal

7) Take Call and assist client on queries by checking with Superior or Account

Manager of Insurer.

8) Updating of Monthly Expenses

9) Mailing of Documents

10) Adhoc Task by superior.

Skills and experiences Requirements :

1) Meticulous and Can think on Job

2) Have Experience working for IFA preferred of 2 years or more. Minimally, Have

Experience working for an insurance agent.

3) This person has to be able to work independently and attitude is the key.

5) Love coordination and being great at handling paperwork.

To apply online, please click on the appropriate link.

EA: 94C3609 / R1110392

Job Title: IT System Administrator APAC

Summary:

The IT System Administrator with Cloud Experience will manage and support a hybrid IT infrastructure, focusing on both traditional on-premises systems and cloud environments. This role includes maintaining network and server infrastructure, providing global desktop support, and overseeing cloud-based services, primarily within Microsoft Azure and M365 environments. The position will be based in Singapore supporting CECO offices in China and Asia. Successful candidates will be able to display proficiency in both English and Chinese, spoken and written.

Key Responsibilities:

• Helpdesk & Desktop Support: Provide end-user support globally, with a focus on CECO Asia-Pacific offices, including PC configuration, peripheral management, and VOIP support.
• Cloud Infrastructure Management: Work as part of a team that administers and maintains Microsoft Azure and M365 environments, including cloud networking (e.g., Azure VNETs, VPNs, ExpressRoute).
• Server & Network Administration: Oversee the administration of Windows/Linux servers, Active Directory, and network services such as DNS, FTP, and web servers.
• Vendor & Project Management: Collaborate with third-party vendors and consultants for system upgrades, new installations, and troubleshooting.
• Security & Compliance: Ensure adherence to IT security standards, data protection policies, and regulatory requirements across cloud and on-premises systems.
• Performance Tuning: Proactively identify and resolve system performance issues related to network availability, utilization, and latency.
• Cross-Platform Expertise: Integrate cloud services with existing infrastructure, endpoint management, and virtual desktop environments.
• Bilingual Support: Communicate effectively in both English and Chinese to provide seamless support across regions.
• Documentation & Reporting: Maintain asset tracking, technical documentation, and respond to audit requests as required.
• Travel: May require up to 20% travel across regions for system setup and troubleshooting.

Required Skills:

• Experience managing hybrid IT environments (on-premises + cloud).
• Proficiency in Windows and Linux server administration, and Active Directory.
• Strong knowledge of cloud services (Azure, M365), PowerShell scripting, and cloud networking.
• Experience with endpoint management tools (e.g., Microsoft Endpoint Manager).
• Knowledge of network security and compliance standards.
• Fluent in English and Chinese (Mandarin), with strong communication skills for support in both languages.
• Strong problem-solving skills, able to work independently in a global, fast-paced environment.

Education and Experience:

• Bachelor’s degree in computer science or related field.
• Minimum 5 years of experience in IT system administration, including cloud infrastructure management.
• Preferred Certifications: AZ-104 Azure Administrator, M365, or relevant cloud certifications.

• Manage and monitor the database storage, database space utilisation, table extents and growth, and alert or report to the Customer on potential performance or capacity issues, or bottlenecks with recommendations;
• Setup and manage the users accounts, access rights, privileges, roles and profiles;
• Plan and perform database backup and recovery;
• Review all daily logs, database alerts, database export logs and scheduled job logs;
• Plan and schedule regular database housekeeping and maintenance activities necessary to keep the database in a healthy state and at optimal performance;
• Manage scripts and database object deployment;
• Review, propose and carry out database reorganisation, upgrades or necessary to meet target system throughput and performance;
• Perform fault and performance monitoring;
• Respond to monitoring alerts and perform first-level troubleshooting when required;
• Perform database patch management;
• Work with Customer and Customer-appointed Supplier in identifying database related issues;
• Document and maintain database server administration guides and SOPs; and
• Perform annual database disaster recovery test on selected databases as determined by the Customer.
• Conduct a backup and restore exercise to validate that the database

Role Summary

Will be working as member of APAC IT storage to manage storage related projects and provide level 3 operational support in APAC.

Main Responsibilities

Technical Management

• Support projects in APAC regions that are managed by APAC storage team.
• Maintain configuration standards and design guidelines for storage systems, management systems and required software.
• Provide technical assistance to deployment teams.
• Maintain, adhere, and improve the standard operating procedures followed in the bank.
• Perform storage resource allocations and migrations when required complying the process.

Business relationships

• Communicate with APS, business, and other ITP teams during different project stages.

Governance

• Support storage vulnerability, baseline checking and storage hardening.
• Produce health-check/dashboard/security compliance report as required.

Qualifications & Experience

• Bachelor’s in Information Technology or relevant fields.
• Minimum 5 years of system support experience on enterprise storage platform.
• Technical knowledge in EMC PMAX/VMAX & ECS, Pure storage, NetApp, Brocade switches and CleverSafe.
• Possess sound knowledge of storage hardware and system services (volume management operations, file system management, data migration, snapshot & replication technologies, connectivity technology).
• Good understanding in storage upgrade process and hand-on experience in performing storage code upgrades.
• SAN management at intermediate to advanced level. (Preferred)
• NAS management at intermediate to advanced level. (Preferred)
• Object storage management at intermediate to advanced level. (Preferred)
• ITIL foundation for service management. (Preferred)
• Fluent English communication skills in order to effectively communicate with English-speaking stakeholders.
• Minimum 3 years of project management experience. (Plus)

The Company

A leading organization in the financial services industry is looking to hire a Team Administrator to support the Investment team.

The Role

The role of the Team Administrator includes providing clerical and secretarial support to a partner and investment professionals in the investment team, while also assisting other team members as necessary. This role entails managing schedules and calendars for assigned partners and team members, ensuring prompt calendar updates, and coordinating all activities including meetings, conferences, and travel itineraries. Travel planning with the company's travel agent is a crucial part of this role, encompassing hotel reservation, transport bookings, and, if necessary, visa applications. Securing meeting rooms and catering venues, submitting expense claims, managing corporate card statements, and handling medical and travel insurance claims are also integral. The Team Administrator will also be expected to provide administrative support for investor field trips, annual meetings, and employee engagement activities.

Your Profile

You should have at least a Diploma / Degree or equivalent with at least 5 years of experience in the administrative / secretarial function. You should have good communication and interpersonal skills.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13116251, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

a) Design, plan, support, and maintain DB Infrastructure build and operations to meet or exceed stipulated SLA b) Monitor DB Infrastructure performance and resolution of technical problems

c) Lead, prioritize and manage a DB Infrastructure team to effectively provide implementation and operations support to projects to meet or exceed SLA

d) Identify and resolve highly complex system DB Infrastructure issues that may require establishment of new techniques, tools and processes

e) Proactively analyze internal/external business challenges/regulatory issues and recommend improvements

f) Required to be on standby 24x7 on-site or on-call after office hours, weekends and public holidays for operational or implementation projects

g) Savvy in troubleshooting complex problems

h) Resourceful in understanding issues or learning new skills

i) Possess good team work and able to provide clear instructions, guidance as well as knowledge sharing to the team

j) Have Oracle DB skillset

a) Design, plan, support, and maintain DB Infrastructure build and operations to meet or exceed stipulated SLA b) Monitor DB Infrastructure performance and resolution of technical problems

c) Lead, prioritize and manage a DB Infrastructure team to effectively provide implementation and operations support to projects to meet or exceed SLA

d) Identify and resolve highly complex system DB Infrastructure issues that may require establishment of new techniques, tools and processes

e) Proactively analyze internal/external business challenges/regulatory issues and recommend improvements

f) Required to be on standby 24x7 on-site or on-call after office hours, weekends and public holidays for operational or implementation projects

g) Savvy in troubleshooting complex problems

h) Resourceful in understanding issues or learning new skills

i) Possess good team work and able to provide clear instructions, guidance as well as knowledge sharing to the team

j) Have Oracle DB skillset

Role: Network and Server Administrator

Required Skills:

• Networking
• Server Administration for Windows and Unix OS
• Enterprise 3-tier architecture
  

Good to have skills (Optional):

• Familiar with Agile process and tools so that can understand develop process and tools to support SDLC
  Scripting (Bash/Perl/PowerShell).
• Familiar with Web application from end user interaction to backend servers and database
• Knowledge on virtualization, containerization, and cloud computing infrastructure
• Familiar with IT Security Hardening and Vulnerability Assessment
  
• Take ownership of multiple application products and its operational aspects of patching, application support e.g., WebSphere/IBM MQ/Qlik Sense/SharePoint/Pega
• Take part in application architecture sessions with build teams to provide inputs on integration points like Web services, interfaces for MQ and SFTP
• Familiar with setting and defining operational processes.
• OS level patching
• Application-level patching
• Operational housekeeping and archival.
• Backup and recovery
• Familiar with Government level security concepts in hardening, scanning, security posture and mindset
• Troubleshooting Application and/or Infrastructure related problems
• Operational mindset to provide onsite support upon notice when issue occurs, including after office hours
• Monitoring and maintaining of IT system and application assets for the project

If you are keen to explore the above role, please send across your updated resume to [email protected] and we can discuss to proceed further.

EA Personnel Registration Number: R1112410

Singapore Employment Agency Licence No: 11C3373

Responsibilities

• Offering administrative and clerical assistance to support departmental functions.
• Compiling, preparing, and ensuring timely submission of necessary reports.
• Handling and processing payments for invoices.
• Arranging and coordinating meetings, including scheduling, sending invites, booking conference rooms, and setting up required equipment.
• Managing travel arrangements and scheduling appointments for the management team.
• Planning and organizing both internal and external events.
• Facilitating communication and coordination between departments to ensure efficient information flow and timely updates across the organization.
• Performing additional tasks as needed.

Requirements:

• Possess at least diploma in Business Management or a related field, with a minimum of 1 year of relevant experience.
• Proficient in MS Office
• Strong ability to multitask and adhere to deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: L3Y5394V

• Build and Upgrade of Red Hat Linux and Windows Operating Systems to latest.
• Installation/Configuration/Upgrade of Servers
• Study the Servers Inventory and assess to qualify for OS Upgrade
• Perform the preparation work required for OS Upgrade
• Proactively resolve the issues leading up to Upgrade Window.
• Perform the OS Upgrade activities including Patching, Hardening, rollback (if needed).
• Preventive/Proactive Support
• Incident/Change/Problem Management
• Support for post-build activities like Hardening, detailed verification.
• Other IT Infrastructure Related Tasks
• Able to support on weekends/ roster as per Change implementation tasks.

• Required Technical and Professional Expertise (Mid to Expert Level)
• Having 8+ years of extensive experience in Red Hat Enterprise Linux 6.x/7.x/8.x/9.x Administration and Windows 2008/2012/2016/2019.
• Must Have: Intensive experience in Build/Upgrade of RHEL and Windows Servers
• Experience with using Patching tools like Bigfix, SCCM, etc.
• Hands-on experience on Ansible, Chef tools to perform Hardening.
• Knowledge of using Jira, Bitbucket, Jenkins pipelines.
• Experience with Scripting like Shell, Bash, PowerShell, Python.
• Deep understanding of HPE ProLiant, Dell Hardware and VMWare.
• Professional understanding of networking related to RHEL/Windows
• Professional understanding of SAN Storage related to RHEL/Windows
• Good understanding of large Data Center Facilities operation
• Hands-On experience supporting Infrastructure and Security agents (NetBackup, BMC Patrol etc.)

Admin Assistant

• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm
• S$ 2,200 - 2,800

Job Responsibilities

• Coordinate training programs, workshops, and seminars for employees and track records.
• Administer and manage corporate and employee insurance policies.
• Assist with recruitment, onboarding, and compliance for interns/apprentices.
• Handle work passes, visas, and regulatory requirements for foreign candidates.
• Manage IT service providers and ensure smooth communication.
• Maintain ISO certification and facilitate audits.
• Maintain organized filing systems, take minutes, prepare reports/presentations, and manage executive calendars.

Requirements

• Diploma/ Bachelor's degree in Business Administration, HR, Accounting, or related field.
• Administrative/coordination experience (L&D, insurance, HR).

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities

· Design, install, configure, and maintain network and security systems, such as routers, switches, firewalls, VPNs, and intrusion detection/prevention systems.

· Monitor network performance and security, troubleshoot issues, and implement solutions to optimize network availability and reliability.

· Ensure 24x7 operational continuity of the Firm’s Network and Security Infrastructure

· Ensure compliance with network and security policies, standards, and best practices, and perform audits and assessments to identify and mitigate risks.

· Provide technical support and guidance to users and other IT staff, and document network and security procedures and configurations.

· Ensure proper reporting and on-time delivery of all assigned task, rollout and projects.

· Enforce necessary security rules, routing and firewall policies and recommend changes, in alignment to the Firm security policies, to improve the enterprise security infrastructure.

· Research and evaluate new network and security technologies and recommend upgrades and enhancements to improve network and security performance and security.

· Manage infrastructure related Malware/Cyber security boundaries and build strong security defences to protect the intellectual property, data and infrastructure of the Firm’s enterprise network

· Proactively anticipate, mitigate, investigate and engage all alerts to pre-empt incidents and disruptions.

· Collaboration with System, Application and Desktop team for all network and security related incident and request.

· Collaborate with System team for annual DR testing.

· Maintain close alignment and communication with Global partners of Dentons Group for effective collaboration

· Vendor management to ensure SLA are met

Requirements

· Diploma in computer science, information systems, or related field, or equivalent work experience.

· At least five years of experience in network and security administration, preferably in a large and complex IT environment.

· Professional certification in network and security, such as CCNA, CCNP or CEH.

· Strong knowledge of network and security protocols, standards, and tools, such as TCP/IP, DNS, DHCP, SNMP, VLAN, VPN, IPSec, SSL, SSH, Nmap, Wireshark, etc.

· Excellent troubleshooting and problem-solving skills, and ability to work under pressure and meet deadlines.

· Good communication and interpersonal skills, and ability to work in a team and with diverse stakeholders.

Sharp sense for security risk and remediation needed

Job Description

• Manages and monitors all installed systems and infrastructure for the organization to be in line with company guidelines or SOP (standard operating procedure).
• Assists in the coordination of various teams testing and evaluating for the development of design and its implementation of the best output.
• Installs, configures, and tests operating systems, application software, and system management tools.
• Ensures the highest level of systems and infrastructure availability.
• Evaluates the existing systems and provides the technical direction.
• Plans and implements system automation as required for better efficiency.
• Deals with work process, optimization methods, and risk management tools in the given projects for the successful accomplishments according to the requirements of the stakeholders.

Experience:

• Computer science degree
• Scripting and programming proficiency
• OS and Network experience
• Certification may be helpful.

EA Number: 11C4879

General Manager (Family Office)

My client is a well-established family office based in Singapore seeking to hire a General Manager to spearhead the Family Office. This leadership position combines the responsibilities of overseeing public relations (PR) efforts with administrative and operational management within an organization. The role requires balancing strategic communication, efficient administrative operations, effective communication with external and internal stakeholders, and the management of day-to-day administrative functions.

Responsibilities

• Working closely with Chairman and other executives to coordinate and implement business strategies across an organization, in line with a company's business plan and objectives.
• Ability to showcase leadership of cross-functional teams to address key business challenges.
• Manage internal communications to ensure employees are informed and aligned with the company's values, objectives, and any significant company developments.
• Organize internal and external meetings, conferences, and corporate engagements that require administrative and PR coordination.

Administrative Management:

• Oversee the day-to-day administrative operations of the organization, ensuring efficiency and effectiveness in tasks such as office management, resource allocation, and personnel coordination.
• Develop and implement policies and procedures to monitor the efficiency of operational processes and ensure quality control.
• Ability to handle multiple projects and responsibilities, balancing the strategic and operational needs of both PR and administrative functions.
• Ability to manage high-pressure situations and navigate complex issues with professionalism.

Qualifications:

• Bachelor and/or Master Degree in Public relations, Communication, Business Administrativeor related field. CA/CPA or CFA and MBA is a plus.
• At least 10-15 years of relevant experience in public relations or administrative leadership role, with a significant portion of that in a managerial capacity.
• Excellent analytical, problem-solving, and decision-making skills.
• Outstanding communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
• Positive, open attitude with flexibility to work on different projects under different timelines.
• An energetic, efficient, and resourceful team player and self-starting individual contributor.
• Strong attention to detail and organization skills, coupled with high integrity and proven history to perform high quality work.

1. Job Summary

负责本部门综合性事务工作，承担境外办事处政策研究和策略规划、办公室行政及文秘宣传、人事管理、财务管理、合规管理、行政安保和后勤保障等职能，同时作为指定信息联络人和综合管理员，负责对接总行各条线牵头职能部门做好日常工作沟通汇报及各类统计报告报送工作。

Reporting to Chief Representative, handle local daily finance/HR/compliance/office and general administrative matters, and provide timely reporting and support to head office.

2. Job Duties

财会：负责部门预算编制分析、供应商采购管理及费用付款管理，和总行管理职能部门对接财会事务；

人事：负责和薪酬中介对接境外员工每月薪酬/公积金测算申报、和税务中介对接境外员工个税测算申报、员工保险、员工培训和发展、绩效管理，负责监察工作场所安全和健康、确保人事管理符合人事政策和当地雇佣法等有关规定。

办公室行政：负责办公物品采购、办公设备/科技设备维护、安排办公室电气装置和灭火器检查服务、和境外供应商对接办公室清洁/绿化租赁服务、快递邮件服务、组织协调商务会议、对接办公室业主物业有关租赁服务事项、按照总行要求及时报送各类报告；

合规：对接总行条线职能部门做好法律合规事项沟通汇报、负责完善内部控制、政策和制度流程制定，确保境外运营符合当地法律法规的有关规定、负责和新加坡金融管理局的材料报送；

其他：为首席代表提供支持服务及按需处理其他工作

• Finance/accounting function: Handle budget planning and analysis, procurement management and supplier payment management, coordinating with head office for finance/accounting-related matters;

• HR function: Handle monthly payroll/CPF and employee income tax filing (liaise with external payroll agent and tax agent), employee insurance, staff training and development, performance management (KPI), ensure compliance with HR policies and employment laws, oversee workplace safety and health procedures;

• Office and admin function: Order office supplies, office equipment/computer equipment maintenance, arrange yearly inspection of electrical installation and servicing of fire extinguisher, liaise with landscaping and office cleaning supplier for weekly maintenance, managing mail and courier services, organize and coordinate business meetings , coordinating with office management office for lease matters, handle other office and general administrative work, ensure timely reporting to head office as required;

• Compliance function: Coordinating with head office for legal and compliance matters, Improve internal controls, policies, and procedures and ensure compliance with local laws/regulations, liaise with MAS for reporting.

• Others: Offer comprehensive support to Chief Representative and handle ad-hoc duties as needed.

三、 Qualifications & Skills:

• 硕士研究生及以上学历，海内外知名重点院校可放宽学历要求至本科学历，人力资源、财会类、金融相关专业优先考虑；

• 广泛了解会计知识、财务管理、人力资源管理和银行业政策法规、熟悉公司治理和内部控制相关流程操作，具备一定的相关领域实践经验；

• 精通中英双语，精通Microsoft Excel and PowerPoint；

• 具有较强的口头、书面表达能力和沟通协调能力，具备较强的团队合作精神，有行业研究分析报告经验者优先考虑；

• 能够同时处理多项工作任务，注重细节，具备较强的分析能力和问题解决能力，实践能力强、积极主动、工作独立性强。

• At least Master’s degree (Bachelor’s degree from world well-known universities also welcome to apply), Degree in HR/Accounting/Finance or related field preferred;

• Knowledge in finance and accounting/HR/corporate governance and internal control procedures/banking industry policy and regulations, practical experience required;

• Proficient in English and Chinese, Proficient in Microsoft Excel and PowerPoint;

• Excellent verbal and written communication skills, good teamwork skills, experience in industry research analytical report writing will be advantageous;

• Ability to multi-task, attention to detail, with strong analytical and problem-solving abilities, hands on and independent learner with initiative.

Your new role

• Manage FX, money market, NDF, and OTC derivative transactions
• Perform settlement matching, sourcing, and assignment of standard settlement instructions- Conduct reconciliations and investigate breaks and client queries
• Manage and monitor nostro accounts to fulfil contractual settlement obligations and avoid regulatory liquidity breaches
• Monitor cash balances and escalate issues according to the agreed escalation matrix
• Liaise with business and settlement teams to ensure accurate and timely funding
• Manage collateral aspects for the bank
• Send out margin notices and monitor margin acceptance from clients
• Maintain proper records and handle exceptions

What you'll need to succeed

• At least 3 years of previous experience in a financial institution
• Good product knowledge on FX and Rates
• Strong understanding of Cash Management
• Strong understanding of Collateral Management
• Solid understanding of typical risk management practices within a bank
• Strong people management skills

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to [email protected].

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Registration No: R1986473
EA License No: 07C3924
Company Registration No: 200609504D

Key Responsibilities:

EA related (EA to CEO & Senior Executives)

Schedule Management:

• Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, travel plans and conference calls.
• Coordinate both domestic and overseas travel arrangements, including flight and hotel bookings for CEO and other Senior Executives as needed
• Prioritize and schedule meetings based on the CEO's availability and priorities.
• Ensure all meeting arrangements are made promptly and efficiently.

Meeting / Event Coordination:

• Arrange internal and external meetings, including booking meeting rooms, coordinating logistics, and preparing necessary materials.
• Provide support with corporate event coordination including but not limited to attendance at conferences, internal and external company events etc.
• Attend meetings or events with the CEO, take accurate minutes, and distribute meeting notes to relevant stakeholders.
• Ensure follow-up actions from meetings are documented and tracked for completion.
• Prepare board packs and issue to Board Directors / Executive Committee members as needed

Expense Management:

• Manage the CEO's expenses, including tracking receipts, coding expenses, and uploading in Claim system in a timely manner.
• Reconcile credit card statements and track expenses against the budget.
• Work closely with the finance team to ensure compliance with expense policies and procedures.

Communication and Correspondence:

• Serve as the primary point of contact for the CEO, screening and prioritizing incoming communications.
• Draft and prepare correspondence, emails, and presentations on behalf of the CEO.
• Maintain confidentiality and handle sensitive information with discretion.

General Administrative Support:

• Provide general administrative support to the CEO, including managing mail or parcel, filing documents, and organizing office supplies.
• Handle ad-hoc administrative tasks and projects as assigned by the CEO.
• Anticipate the needs of the CEO and proactively address them to ensure efficient workflow.

Office Ops related

• Support the planning, budgeting and coordination of internal and external events including booking event venues, preparing meeting materials, arranging logistics, collating client meeting schedules and attendance, etc.
• Serve as the secondary point of contact for office building management and external vendors
• Support office renovation and relocation projects
• Maintain office stationery and pantry supplies
• Assist filing of documents when required
• Other office administrative duties which may become necessary during the team expansion

Qualifications and Skills:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in documentation and record-keeping.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Enthusiastic, proactive, and adaptable, with a positive attitude and willingness to take initiative.