Executive Assistant, Up $6K

Duration: 1 year contract

Working hours: 9am - 6pm, Monday - Friday

Location: Orchard

We are seeking to hire a highly organized, dynamic and proactive Executive Assistant with a passion for executive support, who thrives in a fast-paced environment. The successful candidate will play a pivotal role in providing comprehensive support to 2-3 regional executives, ensuring seamless coordination and efficiency in the daily operations of our executive team. The role will require a combination of strong organizational skills, excellent communication skills

Responsibilities:

Calendar Management

• Coordinate and manage the calendars of executives, scheduling appointments, meetings, and conferences
• Effectively handle time zone differences when coordinating with global and regional counterparts
• Anticipate scheduling conflicts and proactively address time-sensitive priorities

Travel Planning

• Plan and coordinate travel arrangements, including flights, accommodation, and itineraries
• Ensure travel plans align with executive priorities and preferences

Communication and Correspondence

• Serve as a liaison between executives and internal/external stakeholders
• Act as a point of contact for inquiries, requests, and communications, and screen and prioritize inquiries, and requests, as necessary

Meeting Coordination

• Organize and prepare materials for meetings, including agendas, presentations, and reports
• Attend meetings, take minutes, and follow up on action item

Expense Management

• Monitor and reconcile expense reports, ensuring accuracy and compliance with company policies

Information Management

• Maintain and organize confidential files, records, and documents for the executives
• Keep executives informed on key issues, deadlines, and priorities

Project Support

• Assist in coordinating special projects and initiatives as assigned by the executives
• Track project timelines, milestones, and deliverables

General Office Support

• May be required to stand-in for the receptionist from time to time when the receptionist goes on annual leave

Requirements:

• Proven experience as an Executive Assistant supporting C-level executives or in a similar administrative role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Experience with COREFA (our accounts system) and CONCUR (for expense management) is a plus
• Ability to handle sensitive information with discretion and maintain confidentiality
• Exceptional attention to detail and problem-solving skills
• High level of professionalism and interpersonal skills
• Flexibility to adapt to changing priorities and deadlines

Job Description

• Processing payment and prepare cheque
• Supporting Accountant in data entry and information gather for reports purpose
• Record financial transactions, including accounts payable, accounts receivable, and general ledger entries
• Process and verify invoices, match them with purchase orders and delivery receipts, and ensure timely payment to vendors
• Assist in preparing financial reports, including balance sheets, profit and loss statements, and cash flow statements
• Review and process employee expense reports, ensuring adherence to company policies and verifying supporting documentation
• A/R, A/P transactions
• Any other ad-hoc work instructed by superior for account related matters

Requirements

• Min Diploma in Accountancy
• Accounting knowledge is necessary
• AT least 1-year experience
• Proficiency in using accounting software and Microsoft Office applications
• Strong attention to detail and accuracy in data entry and financial records
• Excellent organizational and time management skills
• Ability to work collaboratively in a team environment
• Basic understanding of financial regulations and compliance

Location: Zhong Shan Mall

Procurement

Purchase Requisition (PR)

• Creation of Purchase Requisition (PR) and liaising with requesters from various departments (charge code, amount, contract fund utilization, delivery location)
• Monitor and follow up on PR status
• Preparation of PR & PO listing on bi-weekly basis
• Ensure open PRs are closed timely
• For CAPEX and visibility: to check against CAPEX availability and visibility fund in CMS

Goods Received (GR)

• Review completeness of Purchase Order (PO) invoices within Invoice Processing Portal (Esker)
• Perform 3-way match between Delivery Order (DO), PO and invoices.
• Compilation of supporting documents and providing comments when necessary
• Posting of GR
• Attached all relevant documents (DO, etc) in SAP, and file all documents
• Submits non-PO invoices to Esker

POSM Management

• Weekly inventory reconciliation and upload to system
• Handle delivery/collection requests from various departments
• Monitor and follow up with POSM movement including liaising with 3rd party Warehouse & Logistic on collections & deliveries.
• Monthly Inventory reconciliation
• Creation of material code for New POSM registration, including the maintenance of master list
• Handle incoming shipments for POSM related PO, including liaising with approved forwarder
• Inform 3rd party Warehouse on incoming shipment with information on the POSM for their GR
• Liaise with Marketing Team and review of POSM for disposal on quarterly basis

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Key Responsibilities:

• Collaborate closely with the Trust Administration team to obtain information to complete required forms and documentation accurately, ensuring smooth workflow and timely completion of tasks.
• File and scan correspondence, documents, and any other information related to the trust structures, ensuring proper organization and confidentiality.
• Fill up bank forms and assist in preparing necessary documentation related to trust structures and banking transactions.
• Assist in storing scanned documents to ViewPoint, our entity administration software, to maintain comprehensive electronic records.
• Provide general day-to-day administrative support to the Trust Administrator(s), helping them manage their workload effectively.
• Perform other related duties as assigned.

Qualifications Requirements:

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.
• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development
• We love to hear from you if you can demonstrate that you meet the criteria above

We regret to inform you that only shortlisted candidates will be informed.

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Manage inventory, communicate with internal and external clients.
• Operate equipment and perform daily level maintenance of equipment

Requirements:

• Primary/Secondary School/"O" Level, any field
• At least 1 year working experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Reg No. R21100996

Location: Tuas

Working Days: 5 days A Week - Mon-Fri

Working hours : 8:00am - 5:00pm or 9:00am - 6:00pm (40 hrs per week)

Salary : $2,200 to $2,800

Roles & Responsibilities:

• Sourcing and liaising with training providers and trainees for employees courses
• Take charge of course registration, confirmation and payments
• Update training records, filing of training certs and Training Feedback & Evaluation Form, if required, to ensure compliance with training quality procedures
• Checking of office employees’ attendance in EasyTime.
• Liaise with sub-contractors on the workers’ attendance
• Updating of foreign workers address through OFWS
• Assist in the issuance of medical chits and collection of medical reports for work permit holders
• Raise requisition orders and purchase of stationery, gifts/hampers/wreath
• Assist in fingerprint registration for employees access including sub-con workers
• Checking and verifying food and fruits supply invoices received from Canteen
• Liaise with telco providers on corporate phone lines
• Any other adhoc duties as assigned.

Job Requirement

• Min GCE N levels or office skills certificate

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

We are seeking a detail-oriented Temporary Administrative Assistant/Data Entry Assistant to support operations with various administrative tasks. The ideal candidate will be proficient in data entry, have experience with SharePoint organization, and possess a familiarity with Microsoft Office applications.

HERE’S A TASTE OF WHAT YOU’LL BE DOING:

1. Perform accurate and timely data entry tasks to ensure the integrity of organizational records.
2. Organize and maintain SharePoint sites, ensuring documents and information are appropriately categorized and easily accessible.
3. Assist in general administrative duties, including but not limited to filing, photocopying, and managing correspondence.
4. Collaborate with team members to ensure effective communication and coordination of administrative tasks.
5. Utilize Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to create and edit documents.

YOUR RECIPE FOR SUCCESS:

1. Proven experience in data entry and general administrative tasks.
2. Familiarity with SharePoint organization and document management.
3. Proficiency in Microsoft Office applications.
4. Strong attention to detail and accuracy in completing tasks.
5. Excellent organizational and time-management skills.
6. Effective communication and interpersonal skills.
7. Ability to work independently and collaboratively in a team-oriented environment.
8. Reliable and punctual with a strong work ethic.

Duration: This is a temporary position with an expected duration of 3 months.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Cenzo is one of many exciting restaurants under CA Concepts: Cenzo, Kulto, and Barrio by Kulto! Interested applicants will be placed at one of the four locations. We are looking for passionate, loyal people who have F&B experience and are also able to work under pressure within a team of international professionals. Join our team and we’ll be able to strive towards success together!

Some duties include but are not limited to:

• Assisting the Restaurant Manager in implementing and developing of training programs.
• Take and schedule reservations, greet and coordinate the seating of guests.
• Recognise the regular guests and highlight to the Restaurant Manager about the particular guest’s preferences.
• Promote the Restaurant by establishing a loyal and regular customer base, maintaining a regular customer database and personalising customer service.
• Maintain the highest standard of cleanliness, the maintenance of furnishings and equipment and the proper set up of in the Restaurant and connected areas or pantries.
• Participate in monthly physical stock take of the Restaurant, including but not limited to glassware, plate and crockery.

Benefit:

• 5 Day Work Week

China Alpha Fund Management Pte. Ltd

China Alpha Fund Management (HK) Limited is a fast growing and experienced investment advisory and asset management company in Hong Kong. As a Hong Kong Securities and Futures Commission licensed corporation (Type 4 & Type 9), we are the investment adviser to some leading Greater China equity focus hedge funds.

China Alpha Fund Management (HK) Limited has established an affiliate in Singapore, China Alpha Fund Management Pte. Ltd., and to cope with our business expansion, we are seeking high caliber talents to join our professional team.

Responsibilities

• Provide full spectrum of professional secretarial and administrative support to Director and Chief Operating Officer;
• Manage daily calendar, organizing and scheduling appointments, arranging trips & schedules, assist in meetings and taking detailed minutes;
• Closely liaise and coordinate with internal and external parties to ensure smooth business operations;
• Assist in HR operations and handling HR-related administration duties;
• Provide general office administration support, such as repair and maintenance, office renovation etc.;
• Assist in organizing company events & functions and perform any other ad-hoc duties as assigned.

Requirements

• Degree holder in Business Administration, Human Resources or related discipline with 2-3 years’ working experience;
• Well-organized, details-oriented, responsible, flexible with strong interpersonal and communication skills;
• Ability to work independently and manage multiple tasks with good time management;
• Good command of English and Chinese, both spoken and written;
• Good at MS Word, Excel, PowerPoint and Chinese Word Processing.

If you enjoy working in a harmonious working environment with excellent opportunities for career development, please send your full resume with current and expected salary to: [email protected]

All applications will be treated in the strictest confidence. Personal data collected will be used strictly in accordance with the employer's personal data policies and for recruitment purposes only.

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Executive Assistant (Personal Assistant)

Working days: Monday to Friday
Working hours: 9am to 6.30pm
Location: Ang Mo Kio - office will be shift to Loyang in Q1 2024
Salary: $3000 - $4000

This role is located and based in Singapore. The Executive Assistant will function as the Personal Assistant (PA) to Managing Director (MD) and form part of the MD’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department.

Duties & Responsibilities

• Oversee various projects assigned by the Managing Director (MD) across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage MD’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional and international meetings/ presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the MD, including coordinating the operations of the MD’s office.
• Handle ad-hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent
• Must be willing to travel to other locations to coordinate meetings

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]

• Front desk and customer service duties
• Patient registration and key in appointment
• Answering phone calls and enquiries
• Maintain and update the database
• Process invoice and payment collection

Requirements:

• GCE ‘N’ Level or equivalent
• At least 2 years’ of experience in healthcare or medical industry

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

HR Admin/Assistant

Location: Tuas

Working Days: 5 days A Week - Mon-Fri

Working hours : 8:00am - 5:00pm or 9:00am - 6:00pm

Salary : $2,200 to $2,800

Roles & Responsibilities:

• Sourcing and liaising with training providers and trainees for employees courses
• Take charge of course registration, confirmation and payments
• Update training records, filing of training certs and Training Feedback & Evaluation Form, if required, to ensure compliance with training quality procedures
• Checking of office employees’ attendance in EasyTime.
• Liaise with sub-contractors on the workers’ attendance
• Updating of foreign workers address through OFWS
• Assist in the issuance of medical chits and collection of medical reports for work permit holders
• Raise requisition orders and purchase of stationery, gifts/hampers/wreath
• Assist in fingerprint registration for employees access including sub-con workers
• Checking and verifying food and fruits supply invoices received from Canteen
• Liaise with telco providers on corporate phone lines
• Any other adhoc duties as assigned.

Job Requirement

• Min GCE N levels or office skills certificate

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

• Gather and review customers’ stock forecast
• Observe inbound shipment from suppliers

Requirements:

• Diploma and above
• At least 2 years of Customer Service experience with inbound & outbound shipment arrangements.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Sales Support Admin Assistant
Salary Range: $ 2500 - $ 2800
Working time: Monday to Friday, 8am - 5pm // 9am - 6pm
Working location: Ang Mo Kio

Job Description

• Analyze sales data and calculate monthly commissions for staffs, ensuring accurate and prompt payment
• Develop and maintain spreadsheets, databases, and POS software to support business operations
• Organize and maintain filing systems to ensure easy access and retrieval of important documents
• Provide administrative and operational assistance to the team
• Other duties as assigned by immediate superior

Requirement

• Proficiency in MS excel
• Minimum 1 year of experience in the related fields

Lim Jun Yao

Reg No: R1989028

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Assistant Store Manager [Plants Nursery]

• Salary : $2,800 - $3,500
• Working Day: 5 day work week with shift either from 8am – 6pm or 8.30am to 6.30pm, weekend is expected to be working
• Working Location: Stevens

Requirement

• Diploma with at least 3 year’s relevant experience working with a team of colleagues in a customer facing position.
• Relevant working experience in Retail sector or plants nursery

Responsibilities

• Supports the Store Manager to manage the high standard of the store and to exceed the sales and profitability of the store.
• Responsible for leading the team of store personnel by inspiring and motivating them to exceed sales and customer service expectations.
• Manage the inventory so as to ensure that the best selling merchandise are always available for customers and to take appropriate steps to control the good health and freshness of live plants.
• Organize the efficient unloading of incoming goods and loading of goods for customer home delivery or transfer to other branches.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Support in the monthly stock take of finished goods.
• Process delivery orders and inventory update.

Requirements:

• GCE N level and above
• At least 2 years of warehousing experience
• Possess valid forklift licence.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities:

Calendar Management

• Coordinate and manage the calendars of executives, scheduling appointments, meetings, and conferences
• Effectively handle time zone differences when coordinating with global and regional counterparts
• Anticipate scheduling conflicts and proactively address time-sensitive priorities

Travel Planning

• Plan and coordinate travel arrangements, including flights, accommodation, and itineraries
• Ensure travel plans align with executive priorities and preferences

Communication and Correspondence

• Serve as a liaison between executives and internal/external stakeholders
• Act as a point of contact for inquiries, requests, and communications, and screen and prioritize inquiries, and requests, as necessary

Meeting Coordination

• Organize and prepare materials for meetings, including agendas, presentations, and reports
• Attend meetings, take minutes, and follow up on action items

Expense Management

• Monitor and reconcile expense reports, ensuring accuracy and compliance with company policies

Information Management

• Maintain and organize confidential files, records, and documents for the executives
• Keep executives informed on key issues, deadlines, and priorities

Project Support

• Assist in coordinating special projects and initiatives as assigned by the executives
• Track project timelines, milestones, and deliverables

General Office Support

• May be required to stand-in for the receptionist from time to time when the receptionist goes on annual leave

Requirements:

• Proven experience as an Executive Assistant supporting C-level executives or in a similar administrative role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle sensitive information with discretion and maintain confidentiality
• Exceptional attention to detail and problem-solving skills
• High level of professionalism and interpersonal skills
• Flexibility to adapt to changing priorities and deadlines

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin