Admin Assistant

• Assisting Operations Managers with responsibility to the Region in performing day to day operational tasks
• Receive shippment information from clients
• Process documents/tracking of shipments, coordinate phone all with agents to solve issues
• Perform data entry - create shipments, save documents related to shipments
• Keep information updated in system
• Preparation of regular reports, input and maintain accurate data

Requirements:

• 1 - 2 years of relevant experience in similar capacity
• Ability to work well under pressure
• Strong communication and interpersonal skill

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Monday to Friday 8am to 5pm

Working location: Chai Chee (Bedok)

Have AWS & bonus

Salary: $2000-$2200

No experience/Fresh welcome

Job Description

• Data entry
• Liaise with customer, production planner, freight forwarder for delivery logistic arrangement.
• Monitor customer demand, stock level and arrange delivery as per schedule.
• Prepare delivery documents (picking list, D/O , invoice etc).

Requirements

• Proficient in using Excel & Words
• Can start work immediately

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

• General Accounting duties

• Partial accounts in Accounts Receivables.

• Supporting Accountant in accounting functions

• Documentation and filing duties

• Specific Job scope will be shared with you during the interview.

Requirements

• Min LCCI / ACCA / Diploma in Accounting
• Min 1 to 2 years of AR accounting exp

Interested candidates, please forward your resume to [email protected]

Consutlant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Recruiter Ref code: #HKH

Summary

Assisting the traders in managing trades both from procurement and sales aspect. The position is based out of ARPL’s Singapore office but can be deputed in other offices with mutual consent.

Job scope

· Send out enquiries, offers and deal recaps under the supervision of the business heads.

· Follow up on vessel, LC, payments etc.

· Handle the contract performance for both purchase and sales.

· Manage customer delivery – vessel routing, BL switching, splits, quality management etc.

· Provide administrative and operational assistance to the business heads as and when required.

· Run KYC checks on new suppliers and customers.

· Liaise with various internal functions to ensure smooth operational performance.

· Assist with the development and implementation of trading strategies.

· Prepare presentations and reports on sales and procurement activities.

· Ensure compliance with internal trading and risk management policies.

· Maintain confidentiality of sensitive trade information.

Requirement for the job

The candidate must have a relevant university degree in business, finance, or related fields.

Other requirements

A. Candidate must be proficient in spoken, reading and written business English.

B. Demonstrated ability to perform in a fast-paced environment across various time zones.

C. Strong analytical and problem-solving skills.

D. Excellent attention to detail.

E. At least two verifiable references (at least one from the existing job will be preferred).

F. Singapore citizens and PRs preferred.

ARPL is an equal opportunity employer and has offices in various international locations.

Responsibilities

• Assist in handling full set of accounts; monthly to produce balance sheet, budget and expenditure
• Maintenance and upkeep of financial records for auditing purposes
• Generating daily and monthly reports on KPIs
• Submission of reports pertaining to absenteeism and leave requests
• Assist in tracking staff suggestions and complaints
• Checking of reports to ensure accurate rates being calculated
• Prepare work specification, BQ and variation claims

Requirements

• Candidate must possess at least a Secondary School/"N/O" Level and Higher secondary/Pre-U/A level/College, any field.
• Preferably Diploma in Quantity Surveying or Diploma in Accounting/ACCA or equivalent
• At least 2 year(s) of working experience in the related field
• Confident in communication skills
• Meticulous and able to multi-task and manage work priorities

Responsibilities:

• Check suppliers' invoices/credit notes.
• Check, verify portage bills and raise journals.
• Reconcile cash to Master, provision, slop chest and chat card Inventory as per portage bill against balance in general ledger.
• Prepare journals for accrual of crew wages and victualling, accrual and prepayment for insurance, lubricating oil ROB
• Check, verify manning agent statement of account
• Create AP Input Form, Prepare remittances etc
• Compile and prepare Monthly Accounting Reports to Ship owners
• Reconcile Home Allotment account, follow up with Crew Dept or Agent.
• Any other ad-hoc duties as assigned from time to time.

Requirements:

• Diploma or Professional certification in business / accounting
• Min 1 years related working experience with general accounts knowledge will be an added advantage. Fresh are welcome.
• Computer literate, independent, meticulous and work well under pressure.

Additional Information:

• 5 days work (Mon to Friday)
• 9am to 530pm
• Walking distance from MRT

Interested applicants are welcome to send your resume to: [email protected]

EA Personnal R1109773

Agency no 07C3676

RESPONSIBILITIES:

· Handle partial to full-sets of accounts including data entry into accounting system.

· AP duties include verifying vendor invoices with supporting documents and issuing payments.

· AR duties include monitoring aging report, sending Statement of Accounts, following-up on outstanding debts and recording incoming payment.

· Handle funding claims and audit support.

· Handle bank reconciliation and manage cash book.

· GST filings preparation.

· Ensure compliance with internal controls, policies and processes for accounting & finance functions.

· Liaising with Operations and external vendors on key accounting related matters.

· Cross-functional support on adhoc reports and / or accounting matters.

REQUIREMENTS:

· Professional qualifications, Diploma and/or Degree in Accountancy or equivalent.

· 1-3 Years of Experience.

· Possess a willing-to-learn and proactive attitude.

· Good communication and interpersonal skills.

· Experience with construction accounts management is plus

· 5 days work week

☑ Good Career Growth and Personal Development

☑ Professional Coaching and training

☑ Convenient location (Walking distance from CBD MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

• Diary management, including organizing internal or external meetings
• Coordinating on-boarding and off-boarding work
• Providing support including request handling for application access and obtaining necessary approval for business activities
• Recording client meeting in Compass, registering event in Global Event Management System for client and creating road show for business traveler
• Preparing supporting document for Travel and Expenses reimbursement report and follow up action
• Booking and providing necessary arrangements and documents for business travel
• Managing Office supplies
• Providing ad hoc administrative support

Interested applicants please send your resume in MS Words format to [email protected] and much appreciated if you could attention it to Steven Tan

Only shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: Tan Eng Foo (Steven) / R2090530

Data provided is for recruitment purposes only.

Business Registration Number: 200611680D. Licence Number: 10C5117

*We are looking for clinic assistants and administrative assistants to be outsourced to our clients*

3 - 6 Months commitment

Working hours :

Mondays - Fridays

8:30am - 6:00pm

Job Scope :

• Scheduling of appointments
• Basic Administrative duties
• Adhoc duties as assigned

Job Requirements:

• No Experience needed, Training will be provided
• Able to start ASAP

All qualified applicants, please send in your resume to:

[email protected]

Manfred Ong ZhengJie (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

• Position : ALL WELCOME - Admin Assistant (No Experience Required)
• Location : Venture Drive (nearest MRT Jurong East 7 minutes walk)
• Working hours : 5 days a week : Monday Friday: 9 am 5pm
• Salary (commensurate with experience) : Up to $2700 + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Accounting and Corporate Regulatory Authority

Main Responsibilities:

• Perform digital data entry and manage physical filing systems
• Perform simple Bookkeeping
• Prepare reports, letters, Invoicing and other documents as needed
• Maintain an organized and clean work environment
• Support customer outreach to improve business marketing
• Other ad-hoc duties as assigned
• Attend client meetings when necessary

Requirements:

• No Experience welcome to apply- Training provided
• Strong organizational and time management skills
• Knowledge of Bookkeeping is an advantage
• Proficiency in Microsoft Office including Microsoft Outlook
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email your resume to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Senior Consulting Manager (APAC)

EA No: 13C6684

Reg no.: R2197224

Warehouse Assistant (Training Provided)

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Chua Chu Kang (Company Transport Provided at CCK)
Salary Range: $2000 (no exp) -$3000 (with exp)

Job Responsibilities:

• Packing and unpacking of goods
• Loading and unloading of goods
• Incoming goods inspection
• Stock taking
• Cylinder assembly and Gas filling (training provided)
• General warehouse duties

Job Requirement:

• Relevant Experience

Tan Jia Jun | REG No: R23112681

The Supreme HR Advisory Pte Ltd| EA No: 14C7279

Le Petit Croissant is looking for a new talent!

We are looking for a part-timer to work from our new outlet at 16 Collyer Quay on afternoons Monday to Friday 2PM to 6PM.

You will be responsible for welcoming customers, taking their orders, preparing their coffee, packing some delivery orders and keeping the shop clean and organized.

Our shop is located at 16 Collyer Quay. Lovely work environment with bright natural light with easy access to Raffles MRT.

Position is to be filled ASAP.

Description

• Monday to Fri 9am to 6pm , Saturday (half day)
• Customer Fronting
• Enjoys customer service
• Attend to potential parents for cord blood storage plans

Requirement

• Min Diploma in any field of studies

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

Job Duties:

• Provide secretarial support to the CEO
• Handle extensive travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Handle personal expense claims, manage personal bank accounts, petty cash, and maintain an updated cash book for the executive.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Preparation of slides and meeting minutes
• Processing of expense claims and reports
• Assist in the planning and execution of projects. Ensure timely and efficient completion of tasks.
• Manage and organize personal effects and other items as required by the senior executive.
• Utilize MS Office applications and online/AI apps such as ChatGPT efficiently to enhance work productivity.
• Basic data analytics and presentation skills to support decision-making processes
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-8 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.
• Comfortable to work in fast paced environment

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Jobs description:

• Assist superior in handling and managing a portfolio of clients in providing corporate secretarial agent services
• Handling client acceptance and compliance check such as CDD
• Assist in company incorporation, registration of branches, representative offices, striking-off of companies and other ongoing corporate secretarial matters
• Assist in preparing directors and shareholders’ minutes of meetings and resolutions for specific transaction
• Filing of returns and statutory information using ACRA Bizfile
• Assist in processing work passes application for clients
• Assist in processing specific business licenses application for clients
• Ensure compliance with relevant statutory and regulatory requirement
• Handle ad-hoc assignment as requested by superior or director from time to time.

Requirements:

• Diploma or degree in Business administration or those who are pursuing ICSA , LLB or other relevant qualification;
• Fresh graduate are welcomed to apply
• Organised, meticulous, good time management and good team player.
• Able to multi-task and thrive in fast paced environment

You may apply by sending your resume to [email protected]

Full-Time or Part-Time Sales Assistant - Join Our Dynamic Team!

Basic Description:

Join our passionate sales team at OX-KIDS and be part of shaping the future of children's education and play experiences. As a Sales Assistant, you'll play a crucial role in supporting our sales manager and team, coordinating sales activities, and contributing to achieving our sales goals. No educational or sales background is required - we value enthusiasm, strong communication skills, and a proactive attitude. With a base salary plus commission structure, PR and SC holders can enjoy a competitive base salary of $2500 plus high commission, with comprehensive earnings potentially exceeding $7000+.

Responsibilities:

• Collaborate with the sales manager to maintain customer connections, follow up on potential sales opportunities, schedule meetings and calls, and more.
• Organize and update customer information and sales materials, ensuring the accuracy and relevance of our customer database.
• Assist in creating sales reports, presentation slides, and sales materials that provide clear and accurate information.
• Monitor the progress of sales orders and deliveries, facilitating internal coordination to meet customer requirements.
• Support the processing of sales contracts and documents, ensuring precise execution of contract terms.
• Address customer inquiries promptly, offering timely customer support and service.
• Participate in market research and competitive analysis to provide valuable data for sales strategy and decision-making.

Requirements:

• Proficiency in using office software like Microsoft Office (Word, Excel, PowerPoint).
• Effective communication and coordination skills, fostering seamless collaboration with team members and customers.
• Detail-oriented with strong time management and organizational skills, adept at multitasking.
• Proactive and solution-focused, thriving in a fast-paced work environment.
• Genuine interest in sales and marketing activities, eager to learn and enhance skills continuously.
• Sales or customer service experience is a plus, but not mandatory.

Benefits:

• Competitive Compensation: Enjoy a base salary plus commission, offering a rewarding earning potential.
• Career Growth: Contribute to our sales team's success and grow alongside our expanding company.
• Positive Work Environment: Join a dynamic team dedicated to making a difference in children's lives.
• Learning Opportunities: Enhance your skills through involvement in various sales and marketing activities.

Ready to Make a Difference?

If you're enthusiastic, proactive, and have a keen interest in sales, we want to hear from you! Send your resume to [email protected] to apply for the Sales Assistant role. Become an essential part of our sales team, driving business growth and success as we strive to provide exceptional educational and play experiences for children. Join us now!

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Key Responsibilities:

• Collaborate closely with the Trust Administration team to obtain information to complete required forms and documentation accurately, ensuring smooth workflow and timely completion of tasks.
• File and scan correspondence, documents, and any other information related to the trust structures, ensuring proper organization and confidentiality.
• Fill up bank forms and assist in preparing necessary documentation related to trust structures and banking transactions.
• Assist in storing scanned documents to ViewPoint, our entity administration software, to maintain comprehensive electronic records.
• Provide general day-to-day administrative support to the Trust Administrator(s), helping them manage their workload effectively.
• Perform other related duties as assigned.

Qualifications Requirements:

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.
• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development.
• To apply, please submit your resume and cover letter outlining your experience and qualifications.

We regret to inform you that only shortlisted candidates will be informed.

Department: Marketing

Responsibilities:

• Design, curate and implement programs and learning solutions that drives capability-building and the workforce for the organisation.
• Conduct training programs and interventions, with expertise in learning methodologies and training evaluation to ensure effective learning outcomes such as employees understanding on organisation philospohy and values, technical skills for store operations employees.
• Collaborate with internal stakeholders, global headquarters to plan and organize training program and optimizing learning opportunities for all employees.
• Perform analysis and identify metrics/KPIs to track program impact, learning utilization and other talent and learning development outcomes.

Functional Skills

• Lead and work closely with internal stakeholders and with external partners
• Strong analytical and quantitative skills
• Ability to develop and articulate a clear vision and motivate others to support and execute that vision

Requirements:

• Bachelor’s Degree in related discipline with minimum 6-8 years of experience in learning development and training.
• Proven track records in FMCG or fast pace, high-growth retail environment would be a plus.
• Ability to do stand-up facilitation and training to a large group of audience.
• Experience in project management and budgeting.
• Able to work independently and collaboratively with the ability to build interpersonal relationships, have experience in leading a team.

The Institute of Molecular and Cell Biology (IMCB) is a premier research institute at A*STAR whose mission is to harness biology for transformational bio-therapeutics and diagnostics. In this role, you will be working with the IMCB researchers, grant agencies as well as A*STAR finance, councils, and the central research office to provide relevant grant-related support to the institute.

Job Description: the role includes, but is not limited to, the following:

• Ensure that all grant proposal submissions meet the requirements as set by the respective granting agency.
• Review annual progress reports and final reports for various grants and ensure that these are submitted on time.
• Attend to requests from the granting agencies pertaining to budget scrubbing, letter of award and other steps required for timely activation of new grants.
• Assist investigators with changes related to their grants (deviation/variation requests).
• Work closely with A*STAR research office, councils, and finance regarding ad hoc requests for grant-related data and pending tasks.
• Serve as the institutional admin and help with creation and activation of accounts for grant-related portals such as IGMS and iGrants.
• Tabulate and track the grants of the institute to ensure easy extraction of grant data whenever required.
• Promptly attend to grant-related queries from investigators.
• Define timelines for internal review and approval SOP of grant calls and communicate to researchers for grant applications.
• Monitor, report and analyse grant application activities as well provide timely updates to management on grant status.

Requirements:

• Minimum Bachelor’s degree, preferably in Life Science or equivalent.
• Preferably with at least 3 years of working experience.
• Experience and/or keen interest in work related to governance/ policy/ research administration, especially in the research & development sector, is an advantage.
• Good team player with excellent written and oral communication skills.
• Excellent time management skills.
• Meticulous, resourceful, able to multi-task and work independently.
• Able to work collaboratively with internal and external stakeholders across functional groups and levels.
• Interested in science and technology.
• Proficient in M365 and related applications.
• Prior experience in dashboard reporting and/or project management is a plus.

Key Tasks & Responsibilities:-

Assist with day to day HR admin functions,attendance & leave records

Maintain employee’s P-file records &documents

Assist in recruiting /interviews/on-boarding

Order office supplies and research newdeals and suppliers

Coordinates of company meeting andminutes

Handles other administrative matters suchas office maintenance, insurance, wherenecessary

Provide general support to visitors andtravel booking

Maintaining the company's eLearningportal & training materials

Employee engagement activities, assist inorganising company events

Perform other ad-hoc activities

Position: Asst Programme Co-ordinator

To coordinate, liaise, facilitate and execute programmes according to the scheduled activities for members.

Roles and Responsibilities

· Supervision by Senior/Programme Coordinator

· Daily supervision, monitor and assist members in the various Centre activities (outdoor or indoor)

· Participate in the training/teaching of members in the areas of:

. Daily Programme activities

. Functional and daily living skills

. Behaviour and social skills

· Dignifying members by allowing them to make their own choices.

· Work with member’s families as required.

· Work with volunteers on the daily delivery of programmes for members (provide guidance to volunteers where needed).

· Organise and coordinate outings with volunteers, for members.

· Prepare the Centre for the various daily activities.

· Maintain administrative work such as daily attendance taking for members, record of daily programmes, meals/general expenses claims, etc.

· Purchase and preparation of daily tea-breaks and lunch for members.

· General house-keeping of Centre and all equipment/ items.

· Actively participates in the day-to-day operations according to the Catholic Church’s Social Teachings.

Qualification

· O/A level/Diploma or ITE in Community Care & Social Services course or equivalent.

Knowledge & Experience

· Some experience with persons with intellectual disabilities is preferred.

· Ability to plan, meet deadlines.

· Good communication skills.

· Able to motivate and encourage persons with intellectual disabilities.

· Team player.

Other Attributes

· Passion to work with persons with intellectual disabilities and does not mind helping member who soiled themselves.

· Tactful, discrete and respect for confidentiality.

· Pleasant personality.

· Reliable and honest.

. A positive and persevering spirit.

• Position : Accounts Assistant (AR/AP/Good & Established Company) – Up to $3800
• Location : Alexandra Road
• Working hours : Monday to Friday | 8.00am to 5.45pm
• Salary (commensurate with experience) : Up to $3800 + Variable Bonus + 12 – 14 Days of Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Metal Manufacturing

Main Responsibilities:

• Handle Accounts Payable, Accounts Receivable
• Preparation of cheque or telegraphic transfer payment.
• Preparation and reconciliation of statement of accounts from vendors Generate and send statements to customers.
• Update daily cash report includes matching & posting of customers' payments.
• Perform bank reconciliation.
• Support monthly and year-end closing activities.
• Prepare and submit quarterly GST report.
• Assist Accountant in audit related matters
• Any other duties that may be assigned in the course of work.

Requirements:

• Minimum of Diploma in Accountancy with at least 1-2 years of experience
• Experience doing payroll will be an advantage
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Jobscope:

- invoice issuance

- data entry

- attend to customer phone enquires

- General admin work include filing and document archive

- other general admin work assigned by manager

Requirement:

- Ability to work independently

- Good knowledge of Microsoft office and account system

- Willingness to learn and take on higher role along the way