ADMINISTRATION MANAGER JOB DESCRIPTION
We are searching for a perceptive, creative Administration Manager to oversee office operations and administration staff members. The Administration Manager will hire, train, and evaluate administrative team members, develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently. You will also assist in developing and enforcing budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events, which may include training sessions, interviews, new hire orientations, and policy or procedure updates.
To succeed as an Administration Manager, you must be focused on ensuring attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.
ADMINISTRATION MANAGER RESPONSIBILITIES
Supervising day-to-day operations of the administrative department and staff members.
Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
Planning and coordinating administrative procedures and systems and devising ways to streamline processes
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Hiring, training, and evaluating employees, taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Building new and expanding existing skills by engaging in educational opportunities.
ADMINISTRATION MANAGER REQUIREMENTS
Bachelor’s degree in business administration, management, or related field.
Experience in related field, such as management or financial reporting, preferred.
Exceptional leadership and time, task, and resource management skills.
Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
Proficiency with computers, especially MS Office.
Familiarity with budget planning and enforcement, human resources, and customer service procedures.
Willingness to continue building skills through education opportunities.
Administrative writing and reporting skills
• Availability to work within opening hours (e.g. evenings, holidays, weekends)
• The ability to work under pressure.
