The Plattering Co is known for its beautiful grazing tables and creative catering buffet setup displays, sharing platters, bowls and bentos and unique catering setups. We are looking for an energetic and positive team-player to join our fast-growing company.
Key Responsibilities:
Procurement Process Management:
● Raise Purchase Orders (POs) based on business needs, ensuring timely procurement of goods and services. Collaborate closely with suppliers to guarantee on-time delivery of high-quality products.
● Oversee day-to-day receiving and verification of physical goods upon delivery to ensure items match orders in terms of quantity and quality.
● Generate and process ad-hoc supplier invoices in the procurement system.
● Maintain accurate and comprehensive records of all procurement activities, including creation and amendments of Purchase Orders (POs), verification, and closing of invoices.
Supplier Relationship & Negotiation:
● Source, evaluate, and onboard new suppliers, focusing on optimizing cost-effectiveness, quality, and lead times.
● Negotiate pricing, payment terms, and contracts to ensure favorable terms for the company.
● Regularly review supplier performance and manage supplier database, keeping track of key information like product offerings, pricing, lead times, and contracts.
Inventory & Warehouse Management:
● Maintain updated records of inventory, particularly packaging materials and event supplies.
● Liaise with the operations team to anticipate inventory needs for upcoming events and ensure sufficient stock levels are maintained.
Systems & Process Improvement:
● Continuously update the market list and other procurement tools to streamline ordering processes and improve efficiency.
● Contribute to process improvement initiatives, identifying opportunities to reduce costs or improve service levels with suppliers.
Financial Coordination & Documentation:
● Perform monthly PO reconciliation (SOA) to ensure all orders are accounted for and closed properly.
● Work closely with the finance team to ensure timely supplier payments, matching invoices with POs and delivery notes.
● Follow up with suppliers on any outstanding credit notes, discrepancies, or payment adjustments.
Ad-Hoc Duties:
● Provide support for cross-functional teams, especially during peak business periods.
● Assist with any procurement-related tasks required by other departments.
Requirements:
● Diploma or Degree in Business, Supply Chain Management, Procurement, or a related field.
● Possess 2-3 years of working experience in relevant fields of work.
● Detail oriented and organized.
● Excellent communication and interpersonal skills.
To apply, email your resume [email protected]. Kindly note that only shortlisted applicants will be notified.
