Job Description & Requirements

1. Assist the accounts, purchaser, sales support in data entry

2. Assist in filing daily records, generating invoices

3. Assist in stock take, printing labels for production etc

4. Assist in answering telephone call queries

5. Any other ad hoc duties as assigned.

6. Assist in admin jobs as and when management assigns along the way.

We’re looking for someone energetic, proactive and resourceful to drive procurement for Grain. If you love delighting customers, take complete ownership of your duties, and strive for excellence, we want to hear from you.

Requirements

• Proven experience in procurement in the F&B industry, with hands-on experience with inventory management software.
• Good organisational and planning abilities.
• Strong negotiation and communication skills.
• A natural ability to build relationships and to work collaboratively in a fast-paced environment.
• A keen eye for detail and quality who will make sure we get top-notch produce at competitive prices.
• Experience or background in Halal product quality and specification checklist.
• Muslim (requirement by MUIS in order to receive and verify Halal goods)

Responsibilities

• Sourcing, negotiation, contract management and supplier relationship management (establish strong business relationships with our key suppliers).
• Work closely with the food product and culinary operation teams to execute on purchasing requirements.
• Receiving products to stage them for inspection, place them into inventory, or deploy them to the kitchen team for immediate use.
• Inspecting and examining products that have been delivered to determine conformance to the purchase specifications.
• Efficiently manage any procurement system and ensure compliance and accuracy.
• Keep and maintain accurate recordings of all incoming and outgoing items.
• Conduct monthly stocktake.
• Be part of the Halal team to ensure requirements are complied with.
• Any other ad-hoc tasks assigned from time to time.

What’s in it for you

• Work with a fast growing, at the same time, lean and mean team, to make real world impact.
• Have a lot of ownership and drive your own results and progression.
• Smart people who sweat the details and push for the highest standards.
• Training and in-house opportunities to help you grow.
• Other benefits include a competitive compensation package and birthday leave.

Key Responsibilities:

• Develop and execute procurement strategies and negotiations for terminal operations, including partnerships with global terminal operators.
• Manage and nurture vendor relationships to ensure optimal performance, and negotiate contracts for cost-effectiveness and compliance.
• Conduct market research and analysis to assess potential suppliers’ capabilities.
• Collaborate with internal stakeholders to align procurement activities with network and service needs.
• Conduct regular performance reviews of terminal vendors, including on-site audits, to ensure quality and reliability.
• Ensure proper resource allocation for vessels at terminals.
• Identify inefficiencies and assess risks related to vendors not meeting service agreements and company standards.
• Ensure procurement activities comply with industry regulations and company policies, including knowledge of local regulations to mitigate risks.
• Understand and apply company policies related to sustainable procurement, supporting initiatives that meet sustainability scorecards.
• Identify opportunities to improve procurement processes while promoting sustainable practices that benefit the company.
• Work closely with local operations teams to identify and implement cost-saving initiatives.
• Prioritize the reduction of non-essential costs through internal efficiencies or vendor partnerships.
• Identify and address system or process misalignments to drive cost standardization.

Requirements:

• Bachelor’s Degree in shipping, logistics, or a related field.
• Minimum of 6 years of experience in the maritime industry.
• Strong analytical skills, with attention to detail and critical thinking capabilities.
• Proficient in Microsoft Excel and PowerPoint; knowledge of Tableau or Power BI is a plus.

Key Responsibilities:

• Identify, develop, and manage relationships with key stakeholders for global and local vendors.
• Source, evaluate, and select vendors for container terminal and port marine services procurement via RFQs, ensuring cost efficiency and adherence to sustainability procurement guidelines.
• Conduct total cost analysis, monitor rebates, discounts, volume, and trend reporting, as well as budgeting.
• Analyze business performance to provide insightful data for effective decision-making.
• Monitor procurement KPIs for agency performance, collaborating with agencies to achieve and improve these KPIs.
• Engage with vendors and agencies to resolve issues and improve processes.
• Manage vendor agreements and liaise with internal teams (operations, marine insurance, legal, trade, network) for contract reviews.
• Actively participate in projects, including preparation of presentation materials.
• Identify cost anomalies and collaborate with stakeholders to optimize procurement costs.
• Develop and introduce dashboards for cost visualization to aid in decision-making.
• Perform other ad-hoc duties as assigned.

Requirements:

• Degree in Maritime Studies or equivalent.
• 3-5 years of relevant experience in a shipping line environment.
• Proficient in Microsoft Applications, with advanced Excel skills (Pivot Tables, VLOOKUP) and PowerPoint.
• Strong contract negotiation and vendor management skills.
• Experience in compliance and sustainability procurement.

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work.
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities

• Execute full set of purchasing process (Sourcing, RFQ, negotiation, shipping and follow up on deliveries)
• Review and purchase materials, components and equipment as drive by MRP
• Review and expedite with vendor on shortage materials and vice versa
• Coordinate with supply chain planning and suppliers to ensure on-time delivery of materials/ components in order to meet production schedule
• Responsible for inventory management review and execute stocking rules preset by management periodically
• Liaising with logistics company for shipment arrangement, shipment status and custom declaration
• Managing suppliers to meet objectives in area of quality, delivery fulfilment and inventory control
• Responsible for documentation on purchasing activities (Vendor code set up, Purchasing Database maintenance, matching and submission of PO/DN/invoice to Finance)
• Handling of RMA/NCT units to suppliers
• Update weekly/monthly reports timely
• Ad-hoc duties assigned
• Able to prioritize work based on urgency

Job Requirement

• Diploma/ degree holder in Supply Chain Management
• Minimum 2-3 years of relevant working experience / relevant industries
• Good team player and able to complete tasks assigned in shortest timeline
• Good interpersonal, communication and presentation skills
• Strong sense of urgency and highly responsible
• Good in Microsoft Office
• Independent and proactive
• SAP/MRP knowledge preferred
• This role requires liaison work between several Chinese counterparts, customers and HQ. Proficiency of Mandarin is essential and required

Work from Home

Responsibilities:

• Perform purchasing duties for spare parts and supplies for vessels.
• Administer the supply chain process by handling approved Requisitions, sending Requests for Quote (RFP), processing approved bids into Purchase Orders, and matching delivery receipts to Invoices.
• Process new vendor applications, ensure vendor compliance checks, and select vendors for RFQs.
• Maintain vendor performance records and interact with Superintendents and ships to identify and meet requirements, address problem resolution, and accommodate short lead-time orders.
• Schedule, arrange, and follow up on logistics to ensure cost-effective and timely delivery of items on board.
• Monitor schedules of assigned vessels to optimize deliveries on board.
• Process invoices promptly for all materials and supplies purchased.
• Ensure ship staff update the receipt of goods.
• Provide financial reporting information as requested.
• Evaluate bids to ensure competing quotations for comparison.
• Coordinate with the appointed freight forwarder and monitor stock lists regularly.
• Send month-end requisition status/plans to assigned vessels to update supply requirements and determine necessary purchases at the next port of call.
• Perform other duties as assigned.

Requirements:

• 3 years’ experience in a similar role within a Ship Chandler.
• Excellent negotiation skills.
• Strong teamwork and cooperation skills.
• Very good organizational skills.
• Basic understanding of logistics (Air freight/Sea freight/last mile deliveries).
• Fluency in communication is required for worldwide operations.

Responsibilities

• Purchase administration and order processing.
• Negotiate with suppliers for the most cost-effective deal.
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule.
• Monitor cost and project budget and develop cost forecasts.
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost.
• Competitiveness.
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal.
• Departments.
• To perform any other duties as assigned by management.

Requirements

• Preferably having experience in relevant fields.
• Team players and committed to work.
• Good communication and negotiation skills.
• Proactive in solving problems.
• Good in planning, organizing, and prioritizing assignments.
• Able to implement improvement processes.
• Independent, able to work under pressure, as well as multi-tasking.

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• Competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• Departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work.
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

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Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably have experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

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Key Responsibilities:

• Providing support to Procurement & Operation Manager.
• Process of orders from different outlets.
• Admin/Data Entry of Daily invoices.
• Prepare monthly cost saving report.
• Perform monthly inventory.
• Invoice administration - assessment / settlement of Invoice and scrutinize and verify incoming Invoices that the details are in accordance with the purchase order and delivery note.
• Work closely with internal stakeholders to understand the needs and source for suppliers
• To liaise with vendors for obtaining, evaluating and negotiating pricing and comparison.
• To follow up with the vendor in case any variation is detected in the supply either in quality or quantity of the goods supplied.

Requirements:

• Minimum ‘O’ Level / ‘A’ Level or Diploma.
• Strong organizational skills and attention to detail.
• Excellent communication and negotiation abilities.
• Between 1 – 2 years relevant working experience in similar capacity.
• Proficiency in using computer software, including Microsoft Office and procurement software.
• Excellent time management and People Relationship Skills
• Mature, humble and proactive
• Ability to work in face-paced environment and meet the deadline

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably have experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Full or part time

Class 3 license

Deliver & collect goods from customers' factories (50% of time)

Need to carry goods of like 25kg

Help to organise shipments (local, overseas)

Pack and unpack goods for local & international shipment

Familiar with courier & forwarder (import/export)

Manage goods inventories in company

JOB OVERVIEW
Assist the Trade Manager to ensure long term RFQs are competitively priced, ensuring above market level growth, aiming to maximize the profit for DSV.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Control the intra APAC multi country RFQs from FCL product/pricing perspective
• Ensure timely and correct response to RFQs
• Provide market knowledge and value added information which can be presented along our RFQ replies
• Close communication with tender management team as well as commercial team
• Optimize and ensure procurement process efficiency
• Prepare the minimum selling rate guidelines (e.g. MSRs) to Country Product as basis for MSR definition
• Align with COPT team on APAC core carrier selection
• Support the cargo steering
• Perform Pricing analysis to ensure all RFQs are quoted with profit
• Monitor APAC core carrier utilization on country level
• Represent DSV APAC in carrier and customer meetings
• Carrier management relationship building and maintenance

OTHER DUTIES

• Adhere to the Code of Conduct policy of the DSV Group
• Any other job-related tasks as assigned by the superior

QUALIFICATIONS
Knowledge & Skills

• Knowledge of IMO rules and regulations
• Ability forecast and budget for growth on trade lane
• Orchestra the negotiation of both NACS, bundles and FAKs
• Market and industry knowledge
• Structuring tasks
• Excellent business acumen

Education & Training

• Degree in logistics is not a must

Experience

• 5+ years in sea freight procurement management
• Operational experience would be beneficial
• Experience in tariff management and tender management

Personal Characteristics

• Be able to explain complicated industry language to non- industry people
• Team player
• Processing details
• Ability to work under time pressure

About Motherswork

We are part of The Parentinc Group, one of Asia’s fastest-growing tech companies headquartered in Singapore. Our flagship brand, theAsianparent, is Southeast Asia’s largest content, community, and commerce platform for parents, with a reach of over 35 million users via web and app multiplatform.

Motherswork started in 1998 with one simple mission – to partner women as they journey through motherhood and beyond.

Motherswork is a leading premium omni-channel retailer/wholesaler for mother, baby and kids in Singapore, China and we have just expanded into Vietnam. We carry more than 300 brands and our products are available through Motherswork retail stores, e-stores, department stores, online platforms like Lazada, Shopee, Amazon, Redmart etc.

www.motherswork.com.sg, FB: mothersworksg IG: @motherswork

Junior Buyer/Purchasing Executive

This individual will be accountable for ensuring that the stores (both offline and online) have the right product at the right time in the right quantities. You will regularly report and analyze the sales data through excel tools and propose product orders, and process orders with suppliers and ensure timely delivery of the product to store. You will be given/support a portfolio of brands with accountability for attaining budgeted sales, gross margin and building market share consistent in meeting company’s growth.

Job Description

Coordinate with the stores and vendors on all replenishment activities, visual merchandising, new product range, promotions mechanics and pricing

Negotiate with vendors regarding terms, margins, cost, rebates and exclusivity to create competitive edge

Analyse performance of stock and promotions to determine effectiveness of the product assortment and promotion to drive market share

Monitor stock movement and identify action points for aging/slow moving products through sales analysis reports

Process purchase orders and documents.

Continuously keeping track and source trending baby and FMCG products suited to local parenting

Requirements

- Min Diploma with at least 1 year of relevant experience in buying or sales support. Experience in FMCG products/ baby products an advantage. Fresh graduates in logistics/supply chain, business management with an interest in buying roles will be considered.

- Fluency in English

- Analytical, meticulous, sensitive and high level of proficiency in MS Office Excel

- Self-starter and independent.

- Kallang area, 5-day work week

To apply, [email protected]

COMPANY OVERVIEW

Craftwerkz Pte Ltd specialize in festive gifts and paper products, offering high quality of production and designing services. Our creative festive gifts range includes a wide selection of red packets, orange carrier, pouches, paper bag, notebook, gifts boxes and mooncake boxes. With facilities in Singapore, Malaysia & China, we control and manage the entire production chain to ensure high quality production & efficiency.

JOB DESCRIPTION

Overall job objectives

• Responsible for liaising & negotiating for price & services with suppliers
• Advantage for candidates with knowledge of print production including offset, ad production,specification standards for major publications, print on demand & direct mail planning industry

Core responsibilities:

• Devise and employ fruitful sourcing strategies.
• Discover the most profitable suppliers and initiate business partnerships.
• Negotiate with external vendors to secure the most advantageous terms.
• Reviews planned orders, creates requisitions for purchased items, and manages approval process.
• Transmits and prioritizes approved purchase orders and supporting documents to supplier.
• Tracks order acknowledgement, prepares and communicates shortage and backlog reports, andprovides visibility of potential interruptions to internal customers.
• Tracks orders and confirms system lead times, delivery dates, and costs.
• Reviews, updates, and maintains purchase orders until they are closed.
• Ensures orders adhere to supplier agreements and contracts, reports non-conformances.
• Perform risk management regarding supply contracts and agreements.
• Leads finance and logistics staff in resolving reception and invoice discrepancies.
• Identifies opportunities and implements actions to achieve efficiencies.
• Contributes to consolidation, reduction, and rationalization of the local supplier base.

Job specifications:

• Able to demonstrate ability to solve somewhat more complex problems by analysing variables and applying appropriate solutions learned through experience and proficiency in understanding the job. Must be able to recognize anomalies and critical situations and respond appropriately. Strong project management skills.
• Experience in client facing customer service. Must be able to communicate and interact with a variety of internal/external customers and/or co-workers at level of detail required to resolve issues of moderate complexity.
• Requires very good communication skills with ability to state messages in a clear manner by using language that is easy for others to understand.
• Effective supply base management and negotiation skills.
• Must be able to proactively listen to others to understand issues and situations.

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work.
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably have experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Responsibilities:

• Purchase administration and order processing
• Negotiate with suppliers for the most cost-effective deal
• Negotiation of pricing, credit terms and supplier contracts, delivery schedule
• Monitor cost and project budget and develop cost forecasts
• Vendor development-evaluate vendors based on quality, on-time delivery, and cost
• competitiveness
• Source of quotation and liaise with suppliers, manufacturers, and relevant internal
• departments
• To perform any other duties as assigned by management

Requirements:

• Preferably having experience in relevant fields
• Team players and committed to work
• Good communication and negotiation skills
• Proactive in solving problems
• Good in planning, organizing, and prioritizing assignments
• Able to implement improvement processes
• Independent, able to work under pressure, as well as multi-tasking

Job Description:

• Perform daily procurement/ warehouse duties including but not limited to inbound (receiving), outbound (pick/pack), materials handling and general housekeeping
• Ensure accuracy of incoming goods which includes inspection for defects, damages or missing items
• Quality and quantity check of outgoing goods before dispatching to outlets or customers
• Maintain inventory and order supplies whenever necessary
• Ensure all documentations relating to inventory movements are in order
• Communicate productivity targets to the team and ensure they have a clear understanding of expectation and job requirement to current and new staff
• Cleanliness and upkeeping of warehouse
• Maintenance and upkeeping of equipment and vehicle
• Assist with deliveries to outlets and customers whenever necessary
• Responsible for monthly stock take and ensure physical goods and system levels are accounted
• Coordinate import and export packing, preparation, documentation, etc.
• Communicate and coordinate with other departments and customers whenever needed
• Other jobs assigned by Manager whenever required

Requirements:

- Experienced

- Committed with good working attitude and resilience to produce the desired results

- Independent and self-driven with the ability to multi-task in a dynamic and fast-paced environment and perform under pressure

- Good team player

Job description

Administrative Job Responsibilities

• Handling Point-Of Sales System. Administer, updating and maintaining the record by keying in the sales report, checking invoices, data entries on stocks, maintain inventory supply and etc.
• Carry out, compiling, collating, filling, maintaining and updating of on-going promotions details, forms and etc.
• Replenish office / outlet daily supply including sourcing of supply to ensure smooth operations in the company.
• Sourcing for products, compare prices and purchase according to specifications as provided.
• Coordinate and follow-up closely on outstanding make purchase orders, delivery schedule and supplier payments.
• Maintain accurate suppliers’ list, record of purchase and product prices
• Inspect all new products receivable, perform quality checks, report defective goods and follow up on product feedback.
• Liaise with suppliers and internal staff on procurement and related matters.
• Perform stock taking to all outlets including HQ on a monthly basis.
• Receiving, unpacking, packing and labelling of products and arranging for weekly deliveries.
• Provide clerical and administrative duties to management which includes managing of work calendar, preparation of letters and other correspondences.
• Any other ad hoc duties or administration matters assigned.

Admin - 50% and Inventory – 50%

Job Requirements:

• At least 2 years of experience in admin or related functions
• Applicant who is well-versed with e-commence platforms like Taobao, Shopee, EZbuy or Q10 will have an added advantage
• Proficient in Microsoft office
• Meticulous and good in communication skill
• Good negotiation skill
• Applicant with Class 3 driving licence will have an added advantage

Company Benefit:

• Medical Benefit
• Product Voucher
• Birthday Leave
• Performance Bonus