Job description

• Responsible for the procurement of goods and services as per requestor’s requirement.
• Able to work independently with respective stakeholders, adhere and meet timeline as per requirement
• Sourcing for service providers/suppliers and prequalification
• Manage the RFQ process and negotiate terms and prices
• Evaluation of bids, attend bids clarifications and recommend award
• Issuance of Purchase Order and track orders
• Pre and Post award administration
• Prepare procurement and project cost reports
• Vendors Management
• Adhere to procurement policy and process
• Any other adhoc task assigned by supervisors

Job Requirements

• Diploma or Degree Business Administration or related study
• Procurement working experience for a minimum 2 years
• Proficient in Microsoft office
• Knowledge of Oracle Netsuite and Sesami e-procurement system is an advantage
• Effective negotiation and communication skills
• Ability to operate and execute effectively in a fast-paced environment with multiple priorities and challenging deadlines
• Must be customer-oriented, adaptive thinker, good team player, proactive, with good judgment and decision making ability

Job Description

• Procurement and purchasing of building system and equipment
• Support Property Management on paperwork and monthly reports
• Support in all tender exercises
• Source of Service Providers for approved vendors list
• Process purchase requisitions and purchase orders in Yardi system
• Comply with government procurement procedures for calling tenders/ quotations and recommending awards of contracts to the tender board
• Coordinate regular management reports on the progress of these projects
• Any other work as assigned

Job – Objective / Position Description:

To support operational requirements. Manage the Procurement process effectively. Develop strong relationship with other groups within the organisation and to support organisation goals and objectives.

Responsibilities (Key Result Areas & Activities)

· Assist in purchasing administrative processes to support outlets ordering needs

· Support Novitee system – Products List / Master Product List/ Financial reports

· Any adhoc duties relevant to purchasing function or operational needs

Required to - KNOW (Skills, Knowledge & Behaviours)

· Diploma in any field or obtained Professional Certificate relating to job role

· Experiences in procurement for large-scale centralized purchasing function including contract administration and contract law is an advantage

· Proficient in MS Office especially MS Word, MS Excel and ERP system

· Detail-oriented, mature and open mind to challenges

· Good communication skills

· Reliable and able to work in fast pace environment

· Able to converse and write in English & Chinese

[What you will be working on]

As an intern, you will be required to:

• Conduct on-site visits and document reviews to assess an incentive recipient’s compliance with incentives conditions.
• Prepare review reports documenting the assessment and findings. The intern is required to have strong attention to detail and good analytical skills to conduct thorough and accurate compliance assessments.
• Engage with key stakeholders, including the organization being reviewed, EDB account managers, and policy divisions.  The intern is required to have good communication and interpersonal skills to engage the stakeholders effectively.
• Manage multiple projects, demonstrate good problem-solving skills, and a results-oriented approach to deliver quality outcomes.
• Ensuring service delivery in accordance with pre-defined service level agreements, from planning, fieldwork and reporting.

During your internship, you can expect to gain the following skills and experiences:

• Exposure to how EDB collaborates with Singapore-based companies to achieve common goals.
• Valuable experience in assessing and addressing organizational compliance and insights into incentive compliance assessments in public agencies such as the EDB.
• Opportunity to apply and strengthen audit skills, including financial record review, interviews with key personnel, and asset verification.
• Development of cross-functional partnership, interpersonal, and project management skills, essential for effective collaboration with diverse stakeholders.
• Foster essential professional skills, including risk management and analytical skills, crucial for conducting thorough and accurate compliance assessments.

[What we are looking for]

• Undergraduate in the penultimate year pursuing a degree in Business Accounting or a related field.
• Proficiency in English, both written and verbal, is essential.
• Availability for a 6-month internship from July/August 2024 onwards
• Singaporean/PR

[What you will be working on]

As our Intern, you will be required to/your deliverables are:

• Process payments to suppliers and reimbursement to staff involved in overseas operations.

• Monitoring accounts receivables, fixed assets, and bank accounts at overseas centres.

• Review, assess and provide recommendations for the assigned area within the overseas operations system and business process review project. For example, an Intern may be assigned to review the current process from procurement to payment for EDB overseas leases that fall under FRS116.

Learning outcomes and other experiences available to the intern as part of the internship:

• Gain insights into overseas operations procurement and finance management

• Gain familiarity with SAP Concur and Workday

• Gain experience with system and workflow re-design project and project management skills.

[What we are looking for]

Requirements

• Singaporean/Singaporean PR

• Polytechnic students available for a full-time internship from March – June/July 2024

• Basic accounting knowledge

Job Description:

• Responsible for the sourcing, procurement, integration of the new articles in our system and stock management.
• Acts as liaison with internal (sales, technical and warehouse teams) and external parties such as suppliers
• Procurement KPI and cost savings
• Work very closely with the warehouse team to have a complete stocks per system
• Coordinate with the Category Managers per Articles/Suppliers
• Involve in stock management
• Replenishing the stocks include purchasing and shipping
• To update purchasing per supplier in the system
• To update master data for stock materials (Default as general stocks, set re-order point level and the maximum stock level, delivery unit, etc…)
• To update PO delivery time per material in the system
• Monthly stocks and slow moving report
• Monthly stocks inventory
• Identify prospect suppliers for local sourcing

Job Requirements:

• Knowledge/Experience in Supply Chain and Regulation required : cross trading, Incoterm, custom regulation, documentary credits
• SAP background is an added point

· Assist the Procurement Manager in his duties and responsibilities

· Attend to daily request for sourcing of goods and materials under his/her portfolio from end users

· Check and ensure request forms are duly signed by the authorized signatory before sending out Request for Quotations (RFQ) to approved vendors

· Ensure purchase orders are processed within specified time in line with the KPI

· Ensure that all purchasing data are accurately input into the ERP System

· Ensure execution of purchases are in accordance to Town Council’s policies

· Conduct sourcing of materials and services locally for operation in accordance to established policies and procedures

· Ensure that all standard operating procedures comply with specifications, quality standards, statutory and regulatory requirements

· Use excellent customer service skills, establish, and maintain effective working relationships with vendors

· Liaise with Finance Department to ensure accurate and timely payment of invoices, as necessary for the Group with the suppliers

· Ensure quality standards are met through administration of purchasing complaints

· Maintain copies of required procurement document for each procurement of supplies, work, and service

· Any other duties as instructed by the Procurement Manager

[What you will be working on]

• Processing payments for the Board’s expenses, including payment to suppliers, grant recipients and scholars and maintenance of supplier and customer records in financial system; 

• Processing reimbursement to staff for overseas trips and other claims; 

• Processing overseas centres’ expenses to suppliers;

• Monitoring of accounts receivables, fixed assets and bank account at overseas centres;

• Assessment and accounting for leases in accordance with FRS116

• Supporting various statutory returns, budget exercise, management reports and ad-hoc projects;

• Supporting financial systems enhancements and troubleshooting.

• Analysis of bank transactions and complete monthly bank reconciliation;

• Tasks will be assigned in accordance to the candidate’s experience and suitability.

[What we are looking for]

To meet the challenges of this role, you must be a Singaporean with the following attributes:

• Basic book keeping knowledge;

• Meticulous and patient;

• Able to perform under time pressure;

• Good interpersonal skills;

• Proficiency in Microsoft applications and SAP/SAP Concur/Workday preferred.

Applicants may expect to receive an application outcome within 8 weeks of application date.

• Collaborating with the sourcing team to optimise the company's agency portfolio

• Managing inventory, including winery allocation schedules and trade replenishments

• Crafting and executing offers and campaigns for the sales teams

• Conducting tasting sessions with internal and external parties

• Overseeing pricing strategies to maximize profitability

• Stay up to date with wine industry news

Key skills

• A vast knowledge of wine varieties and brands
• A great palate and ability to match wine with foods
• Strong understanding of the wine industry including current trends
• Strong negotiation skills
• Excellent communication skills and interpersonal skills
• Strong organisational skills and attention to detail
• IT knowledge
• Physically fit and capable of lifting boxes of wine
• Sales and promotional skills
• Able to share their extensive knowledge with clients and customers