Accounts and Admin Assistant

Responsibilities:

• Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner
• Process daily AP transactions, ensure transactions are properly recorded and maintained in systems
• Process monthly closing and ban reconciliation with completeness and accuracy
• Preparation of audit schedules, and assist with annual revenue and statutory audit
• Support administrative service under Finance Department
• Manage the filing, storage and security of documents
• Perform other related duties as required

Requirements:

• Candidate must possess at least Higher Nitec/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.
• Experience is an added advantage
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Meticulous and fast pace.
• Good personality, hardworking, willing to learn, “Can-do” and positive attitude.

• Responsible for day-to-day operations of the Warehouse Department 
• Assist in monitoring inventory, including physical counts and ensuring inventory levels are maintained accurately
• Performing picking, packing, issuance of inventory including pesticides, chemicals and materials 
• Loading and unloading of cargo stocks 
• Conduct inspection on incoming and outgoing materials and items
• Responsible for the opening and closing of warehouse 
• Ensure 5S (Shine, Standardize, Sustain, Safety, Set in Order) for Warehouse and proper housekeeping is achieved
• Ensure compliance to safety policies and procedures throughout the warehouse facility
• Ensures proper storage of all inventory and no prohibited materials are being stored in the warehouse and is compliant to corporate safety and local regulatory guidelines
• Attending safety meetings and conducts regular safety walk through in warehouse
• To be involved in internal/external audits
• Responsible for reports and other required general administration duties

• Minimum "O" Level and above 
• Candidates possess Forklift license and knowledge of Navision will be an added advantage
• Physically fit
• Good team player with positive work attitude

• Training provided
• We provide 16 days of annual leave, medical and dental benefits, along with insurance coverage to our employees

Job Responsibilities: Manage system investment budget related matters for MUFG APAC countries (Singapore as Regional HQ and 10+ branches) with estimated amount of SGD100mil annually. Assist HOD, Line Lead and Team Lead for the annual budget exercise in securing system funding for prioritized projects. Also assist the mid-term planning process in terms of systems investment budget. Perform project initiation application reviews, and work with Head Office and Branches on budget reallocation request where required. Monitor and track systems investment budget utilization, assess the gap and implement necessary measure to improve the utilization. Prepare system investment budget management related reports and meeting materials, which includes Monthly Forecast Report and various meeting materials. Responsible to oversee, based on project status cycle, projects cost estimations, actuals and forecasts to identify any over-spending or under-spending at project portfolio level. Manage and in charge for the IT Budget Committee Meeting for Asia twice a year Maintain internal and external resource rates and act as liaison on any communication between relevant stakeholders. Identify process improvement opportunities, work with respective stakeholders to formalize and support the implementation. To support HOD and Line Heads in planning and promoting ASO initiatives. Assist Line Heads in responding to the instructions from Head Office audit / Internal Audit department / Internal control / External inspection. Provide support to the process transformation projects including the implementation of IT finance budgeting tools. Qualifications / Criteria: Degree qualification in accounting /finance/business or ACCA. Minimum 7 years of experience in Accounting & Finance or similar industry Experience in handling IT finance and project portfolio management. Experience in AS-IS process, and envision the efficient processing to be implemented. Require Responsible, proactive, fast learner, hands-on, work independently with less supervision. Proficient in Microsoft Office applications, including PowerPoint, Word, and Advanced Excel Possess good communication, writing and analytical skills. Ability to work within a pressurized environment, meeting challenging deadline Energized to operate with urgency and prioritizing work accordingly Preferably to have the "change" adoptable mindset.

Assistant VP, Credit Control Retail, Group Technology & Ops Posting Date: 18 Dec 2023 Location: Singapore (City Area), Singapore, Singapore, 048624 Company: United Overseas Bank Ltd About UOB United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers. About the Department Group Technology and Operations (GTO) provides software and system development, information technology support services and banking operations. We have centralized and standardized the technology components into Singapore, creating a global footprint which can be utilized for supporting our regional subsidiaries and the branches around the world. We operate and support 19 countries with this architecture to provide a secure and flexible banking infrastructure. Our Operations divisions provide transactional customer services for our businesses while also focusing on cost efficiency through process improvements, automation and straight through processing. Job Responsibilities Contribute to the achievement of Key Performance Indicator (KPI) and work actively to acheive KORIs. Work actively with Team Heads to acheive satisfactory audit review of all daily processes. Work actively with Team Heads to support new product/services launches of business units. Work actively with Team to met SLA turnaround time for daily processes. Actively participate in process streamling initiatives/training/conversion/Audit/UAT/Biz simulation/Mock Run/BCP/IT DRP etc. Work actively with Team Heads to ensure compliance of KRSCA and risk control descriptions. To process, check, verify and review the completeness and accuracy of data inputs for loan drawdowns, disbursements, redemption/cancellation of credit facilities. Review and checks that all security documents are properly executed and securities are pledged/collaterised to the bank for activation of facilities. Ensure lodgement of securities with SDCD via Bank's CDMS system. Ensure completeness of loan documentation before drawdown & disbursement of loans. Ensure compliance with Bank's policies and procedures, credit processes, operational controls and audit requirements. Ensure strict compliance with Banking Secrecy guidelines, Bank's internal policies and regulatory guidelines. Ensure adherence to Bank's operating procedures and compliance with internal policies and guidelines of all loan transactions. Assist department on adhoc projects or attend adhoc project meetings for new product development, new or enhancement of systems and or operational procedural changes Job Requirements At least 2 to 5 years of banking operation experience in company credit and loan operations. Relevant experience in credit control, credit compliance review per credit policies, security documentation and perfection review per legal guidelines, legal conveyancing, facilities limit management and collateral processing. Be a part of UOB Family UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application. Apply now and make a difference. Competencies 1. Strategise 2. Engage 3. Execute 4. Develop 5. Skills 6. Experience

The position is to assist in managing the day to day business of the retail shop, achieving all performance targets and goals as well as by leading the team to ensure high level of guest satisfaction maximizing margins. Assist to develop merchandise to optimize profitability, develop innovative ideas, plans and assist to maintain statistical and financial reports.

Primary Responsibilities

• To work closely with the Boutique Manager to achieve optimal revenue, set targets, forecast and budgets for Boutique
• To support induction and trains Retail Associates in sales, revenue, technical and product knowledge skills.
• To manage retail floor team in day to day operations for Boutique and ensuring consistent high customer service level and seamless shopping experience for customers.
• To review with Boutique manager allocation and control of Boutique’s expenses.
• To work with Boutique Manager in merchandise development and curating consignment brands
• To maintain and control well balanced stocks levels in the Boutique
• To manage all online queries, orders, deliveries and communications for Boutique especially during peak and festive seasons
• To work with Boutique Manager to empower Boutique’s team with consistent customer service skills, hotel communications and product knowledge via training and daily store briefings
• To work with Boutique Manager to review and analyse ways to move slow moving merchandise and maximise on fast moving, best seller merchandise for both in store and online. To ensure gourmet merchandise with near expiry dates to be cleared and minimise cost for write off
• To take charge of monthly inventory stock takes together with Finance team
• To ensure safe working practices are followed and adhered to including emergency procedures
• To champion and lead festive season hamper production and operations working closely with Boutique Manager and Boutique’s team.
• Performs any other duties and responsibilities that may be assigned.

Your new company The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries. Your new role The position is within the firm's Investment Division Provides full spectrum of administrative support to the business unit including, but not limited to: High level of responsibility in managing and coordinating activities around bankers Pro-active, professional contact and co-ordination with clients, business personnel and peer counterparts Comprehensive diary management and scheduling of external and internal meetings/calls Arrangement of business travel and logistics Processing of expense reports and invoice in a timely manner Responsible for general office administrative duties, ad-hoc project and/or event Local support of visiting team members from other offices  What you'll need to succeed A minimum of 5 years of relevant work experience.  Fluent in English and Mandarin Strong organizational and problem-solving skills and ability to multi-task Proactive and motivated personality with attention to detail Team player with the ability to use own initiative and to prioritize  What you'll get in return The opportunity to work in a leading investment bank in Singapore The opportunity to collaborate with like-minded individuals The career development opportunities working in a fast-paced environment What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Registration Number: 200609504D, EA License: 07C3924, Registration ID Number: R22108490

The position is responsible for ensuring that accurate processing and reconciliation on the credit card payments and adjustment into Property Management System (PMS) and to assist Credit Manager in maintaining the proper accounts receivable procedures within the hotel in accordance with local and corporate policies and procedures.

Primary Responsibilities

Accounts Receivable and Credit Section

• To sort the daily paperwork according to the outlet cashier shift close report and pass on the paperwork to the respective colleague from AR and Income audit.
• To key in the credit card transactions base on credit card type onto the excel provided. To resolve the variance of credit card transaction on the same day if there is any variance arise.
• To save all the credit card reports from Adyen portal (Acquirer) on daily basis.
• Ensure that all credit card transactions are verified for completeness and the accounts formally reconciled on a daily basis.
• Calculate and accurately post commissions.
• Promptly investigate all credit card disputes, liaising with the Front Office and the banks.
• Collate all necessary paperwork to justify credit card refunds and obtain sign off from the management before refunds can be processed.
• Assist Credit Manager on any billing reconciliation such as GrabandGo and Klook.
• Assist in any adhoc requirement.
• Ensure that all hotel systems and internal controls related to accounts receivable section are adhered to.
• Ensure the operation procedures are in accordance with PCI-DSS compliances.

Focus on Colleagues/Management Experience

• Attend to colleagues' queries promptly.
• Consistently offer professional, friendly and engaging service.
• Co-ordinate with various departments to ensure proper documents submission.
• Use a Heartist® approach – make the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

Work as Part of the Finance Team

• Ensure to produce quality work at all time.
• Adhere to all timeline set.
• Build strong relationship with team member.
• Build a cohesive working environment and achieve together financial goal set.
• Be knowledgeable and play an active role in maintaining strict adherence to PCI-DSS compliances.

Involvement in Wider Job Function Relationships

• Maintain collaborative working relationship with all colleagues.
• Participate in training activities to improve knowledge and skills.
• Follow guidelines provided in colleagues’ handbook.
• Understand emergency procedures, health & safety requirements.
• Ensure service standards and individual performance is aligned with AccorHotels Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contribute to the hotel’s Corporate Social Responsibility efforts by supporting the Planet 21 program.