We are seeking a highly organized and proactive Assistant Manager/ Manager to join our Corporate Administration team. The ideal candidate will provide comprehensive administrative support for their assigned portfolios under the Corporate Admin group to ensure the smooth operations of the institute.
Key Responsibilities:
· Event Organization and Logistic Support:
a. Organize events such as meetings, conferences, workshops and townhalls.
b. Manage the pre-event, event and post-event logistics, activities and follow-
ups.
c. Maintain the internal events calendar and manage SIFBI venue bookings.
d. Manage events-related equipment, accessories and supplies.
e. Create EDMs and other promotional materials for events.
· SIFBI Initiatives:
a. Support various SIFBI initiatives such as Mentorship programme, Staff
Engagement, Career development, Performance management and
Communication programmes.
b. Identify gaps based on staff feedback.
c. Brainstorm and propose new/revised initiatives to address the issues.
d. Champion assigned initiatives to ensure smooth execution and achievement
of desired outcomes.
· Staff Welfare:
a. Oversee the staff welfare groups within SIFBI (Diversity Club, Recreation
Club, Social Clubs, Wellness Ambassadors).
b. Facilitate the activities of the abovementioned groups and ensure
adherence to A*STAR and SIFBI policies and guidelines.
c. Assist in the planning and execution of staff welfare initiatives.
· Training and Overseas Travel:
a. Assist in the coordination of staff training initiatives, handling local training
requests, and monitoring the training budget.
b. Assist in the management of the overseas travel portfolio, including
application processing, budget monitoring, and expense claim validation.
· Manpower:
a. Assist in the management of staff, non-staff, student and scholars?
portfolios and activities.
· General Administrative Support:
a. Ensure seamless operation across portfolios by maintaining databases,
records, and generating reports.
b. Develop and review SOPs, workflows and processes for continuous
improvement.
c. Ensure compliance with organizational policies through regular audits where
required.
d. Any other administrative duties assigned.
Job Requirements:
Qualifications & Field of Study: Diploma or Degree, any discipline
Min. Years of Experience: 2
Other Requirements (e.g. Skills, Competencies):
- Experience in organizing successful events.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive information with confidentiality.
- Meticulous and attention to detail.
- Ability to work independently and as part of a team
The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.
