Job Description:
Finance
• Manage and oversee the daily finance with outsource vendor, including month and end-
year processes, accounts payable/receivable, general ledger, payroll, budgeting,
cashflow forecasting, and revenue and expenditure variance analysis.
• Oversee controls, compliance, and ensure overall financials and corporate governance.
• Manage external audit and internal audit firms.
Asset Management
• Monitor office stocks, assets and work with Finance Manager to conduct inventory
count yearly.
• Manage assets register by tagging all assets.
• Regular review of asset disposal and submit recommendations for disposal in a timely
manner.
Procurement
• Ensure all Procurement policies and workflows are up to date and properly in place.
• Oversee the procurement team and provide direction and guidance to ensure
compliance with procurement policies and procurement framework, which are
benchmarked against best practices and governance and are well understood by user
departments.
• Review the vendors / services contracts to ensure they are prepared in accordance with
terms and conditions.
• Follow through the whole procurement process, preparation and drafting of tender etc.
• Manage and track all purchases to meet timeline and operational needs.
• Manage and oversee all contracts in the organisation.
Admin
• Update and maintain latest Admin policies and processes.
• Oversee the day-to-day operations of the office, ensuring it runs smoothly and
efficiently.
• Manage and process onboarding/outboarding of staff/ interns.
• Coordinate with the parent company on admin matters where necessary.
• Maintain office records, including timely disposal of old documents according to
guidelines.
• Minute taker for Board or Committee’s meeting.
Working Arrangement:
Working Hours: Mondays to Fridays (office hours)
Salary: $4000 - $6000/Month
Location: City Hall
6 Months Contract (convertible to perm role)
Job Requirements:
• Tertiary qualification in Accountancy or Business
• At least 5 years of experience in finance and procurement work.
• Committed with good working attitude and resilience to produce the desired results.
• Effective stakeholder management, communication, and interpersonal skills.
• Has a growth mindset in seeking continual improvements and keeping up with digital
transformation that leads to significantly better and cost-effective outcomes.
• Good team player and meticulous
• Independent and self-driven with the ability to multi-task in a dynamic and fast-paced
environment and perform under pressure.
• Strong negotiation and conflict resolution skills
• Effective writing and presentation skills
