• Day-to-Day Secretarial Support: Managing calendars & meetings, scheduling and organising in-person/ virtual appointments & engagements, business/personal travel arrangements, filing of documentations including expense claims etc
• CommunicationManagement: Handle incoming calls and confidential documents.
• Administrative Support: Filing of documentation, expense claims etc
• Meeting Coordination: Liaise with internal and external executives to coordinate in-person and virtual meetings.
• Event Assistance: Working together with other secretarial colleagues to ensure the success of off-site events
• Travel Planning: Handle end-to-end travel arrangements, including visa processing, scheduling, and itinerary for principal and accompanying members
• Other adhoc duties as assigned

Job Requirements

• Min Degree in any fields
• Excellent in using Microsoft Office and other office technology.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Location: Redhill Area

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Any other duties assigned by the Executive Chairman

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Location: 211 Henderson Rd

Position: Administrative/Secretary

Pass: SG, PR, LTVP

Salary: 3000

Working hours: 10:00am-6:00pm, weekends: 10:00am-8:00pm (1 hour lunch break, 4 days off per week, 7 days annual leave.)

Requirements: Extensive experience in marketing and administration.

Fluent in English and Mandarin: This role requires effective communication with a diverse customer base, including Mandarin-speaking customers, ensuring seamless service delivery and collaboration.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and social media platforms.

Strong organizational skills and effective multitasking skills.

Positive attitude, adaptability, and willingness to learn.

Experience in the furniture or retail industry is preferred, but not required.

Location: 211 Henderson Rd

Jie Shun Jia | EA License No.: 24C2410 | EA Registration No.: R24124440 (FENG YINGJIE)

Salary: up to $5000

Duration: 5 months contract

Working Days & Hours: Mon-Fri Office Hours

Location: Raffles Place

Job Description:

On-boarding/Exit Arrangement

1. Before a staff joins, order a new laptop via MyPortal (if an existing laptop is available, no need to order), apply access card, shared drive, softphone, skype for business, mobimax via Sailpoint, apply Kofax via MyPortal.
2. Update APAC Office Schedule, Phone List, Call Tree
3. Maintain the Statutory Declaration / Letter of Undertaking Register & records
4. Send laptops to IT for rebuilding when a staff resigns (if the laptop is over 3.5 years, return it to IT).

Procurement

1. Requisition of IT equipment – via my Portal
2. Maintain IT inventory list
3. Order stationery
4. Liaise with OCS on facilities matter

Shared Drive / Folder Access Control & Office Access Control

1. Raise request for auditors in SailPoint for retrieval of past assignment folders and accessing restricted folders
2. Request for shared drive access in SailPoint
3. Check fortnightly report on accesses to IG Department
4. Check bi-yearly report on sensitive area accesses

Departmental Duties

1. Act as BCM Correspondent
2. Act as Fire / Evacuation Drill Coordinator

Other Administrative Tasks

1. Update O-charts, Who’s Who and mailing list
2. Submit invoices for payment
3. Verify travel & other expenses before submitting to HoD for approval
4. Arrange flight/hotel reservations for managers
5. Collect masks from BCM
6. Other admin work as and when required

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience in banking/financial institutions

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job Description

• Industry/ Organization Type: Education
• Position Title: Corporate Secretary
• Working Location: Geylang (10 mins walk from nearest MRT)
• Working Hours: 5 days (Mon – Fri: 8.30am – 6.00pm)
• Salary Package: Up to $8000 + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Schedule and manage board meetings, including agenda preparation and minute-taking.
• Maintain records of board activities and ensure compliance with legal requirements.
• Manage the corporate seal and oversee its use on official documents.
• Foster clear communication between the board and management.
• Advise on and ensure adherence to governance and data protection laws.
• Develop and implement data protection policies and conduct compliance audits.
• Act as the point of contact for data protection authorities.
• Report on data protection and compliance to management and regulatory bodies.
• Other ad-hoc duties which may be assigned

APPLY NOW!!!

• Bachelor’s degree in Law, Business Administration, or related field; a legal or governance qualification is preferred.
• Experience in data protection or privacy certifications such as CIPP/E, CISM, CISA is advantageous.
• At least 5 years in corporate governance or secretarial roles, ideally within a large or publicly listed company.
• Strong knowledge of governance practices and legal compliance.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #71782 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Responsible for providing dedicated, administrative and full secretarial support to the Head and his management team.
• Ensure that all tasks are organized including emails, documents for signature, phone calls, calendar, expense claims as well as sheduling engagements, meetings and appointment are handled in a timely manner
• Responsible to produce reports or presentations as and when required
• Able to handle confidential material in a professional manner

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Location: Raffles Place

1. Onboarding/Exit:Order laptops, apply access cards and software (if needed).
   Update office schedules and phone list.
   Manage Statutory Declaration and Undertaking records.
   Send laptops for rebuilding or return when staff resigns.
   
2. Procurement:Requisition IT equipment and order stationery.
   Maintain IT inventory and liaise on facilities.
   
3. Access Control:Manage access requests for shared drives and restricted folders.
   Check bi-yearly reports on sensitive area accesses.
   
4. Departmental Duties: Correspondent and Fire/Evacuation Drill Coordinator.
   
5. Administrative Tasks:Update organizational charts, mailing lists, and submit invoices.
   Verify and submit travel/expense claims.
   Arrange flight/hotel bookings and collect masks.
   Handle other administrative tasks as needed.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Office Manager | Administrative | Office Secretary | Up to $6k | Clementi

• Salary: $5,000 -$6,000
• Mon to Friday 8am to 5pm
• Location: Penjuru Lane (Transport provided @Jurong east)

Roles & Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft company's policies, regulations, rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Possess legal knowledge and liaise with lawyers when required.
• Fully in charges the administration department and manage administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect training requirements from relevant departments, prepare the company training plan, and supervise its implementation.
• Collect and arrange daily and weekly activities for company management.
• Manage vehicles and drivers for the company.
• Provide backup support for colleagues in IT and HR positions.
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

The Supreme HR Advisory Pte Ltd | 14C7279
Ong Boon Kiet (Travys) | R22104769
Senior Recruitment Consultant

Loctaion: Bugis

Office & Administrative Support

• Manage visitors and calls, often at senior levels, and communicate instructions or feedback.
• Organize workflow, follow-ups, and ensure smooth operations for the supervisor's office.

Correspondence & Document Handling

• Maintain and organize correspondence and records, including confidential materials.
• Prepare reports, presentations, and complex documents using various software.
• Establish filing/database systems for efficient retrieval and documentation.

Meeting & Travel Logistics

• Organize regional/global meetings, workshops, and customer/distributor visits.
• Manage calendars, arrange travel logistics, and prepare meeting materials.
• Handle expense submissions and provide logistics support for events.

Marketing Support

• Consolidate data and samples to support marketing communications programs.
• Coordinate activities with sales and marketing teams as needed.

Other Responsibilities

• Process invoices, manage vendor accounts, and assist with staff orientation.
• Handle administrative tasks like supplies, contact list updates, and social activities.
• Attend meetings and prepare notes or minutes as required.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Financial Investment Consulting Company

Working hours:9am-6pm

8 days off per month, public holidays off

Requirements:

-Familiar with using computers, including office software such as excel, word, ppt, etc.

-Must be positive, honest, confident, mature and responsible.

-Able to complete work independently.

-Good communication skills.

Responsibilities:

- Arrange and manage schedules

- Meeting and travel arrangements

- Assist with paperwork and emails

- Manage and maintain confidentiality of personal files and confidential information

Location: Suntec City

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Job: Secretary cum Accounts Clerk

Type: Permanent, Full Time

Position: Executive

Salary: SGD 4,500 – SGD 5,500

Minimum Years Of Experience: 3 Years

Job Responsibilities:

· Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representation offices, striking-off of companies, preparation of directors/ shareholders resolutions for on-going corporate secretarial matters and change of signatories etc.

· Ensuring compliance with relevant statutory and regulatory requirements by both the company and directors.

· Handle administrative duties.

· Attend corporate events/seminars.

· Perform daily accounting and finance duties, including receivables and payables processing, general ledger maintenance and bank reconciliation.

· Prepare and issue accurate invoices, customer statements and credit memos in a timely manner.

· Handle office expenses, staff claims and data entry into system.

· Handling HR matters including payroll processing, managing employee leave calendar, medical, claim matters and work pass applications.

· Assist on monthly or quarterly reporting, other statistical submissions and support audit / tax queries.

· Perform any other ad-hoc duties assigned from time to time.

Requirement:

· Degree in Business/ Admin/ Account/ Finance.

· Strong proficiency in accounting system and MS office.

· Minimum 2 years working experience in accounting.

· Excellent communication and interpersonal skill.

· Honest and positive attitude.

The Opportunity

• Exciting opportunity to work in an exciting & dynamic MNC environment in the Beauty Industry
• Monday - Friday/9am – 6pm
• Location: Central
• 12 months renewable contract
• Salary: Up to $5000

The Talent:

• Min 5 years of experience in an administrative role would be preferred.
• Comfortable and adept at interacting with regional stakeholders across time zones
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences and be discreet
• Strong growth mindset, can-do attitude and resilience

Job Description

• Take care of all administrative and technical assistance: calendar management, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment setup, etc.
• Organize and coordinate the manager's and team's activities.
• Support in the organization of regional meetings.
• Coordinate the arrival of new employees (transfer files, onboarding, IT, telephone requests, etc.).
• Put together and maintain files and aids for internal and external meetings, and draft reports and minutes
• Gather, communicate, and dispatch information throughout the team.
• Handle delicate and unexpected situations and facilitate the resolution of ongoing problems.

Next Step

Prepare your updated resume, send to the following email:

[email protected]

*Only shortlisted candidates will be contacted*

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

We are an e-commerce startup looking for a freelance corporate secretary, to perform the duties as outlined by ACRA requirements. The qualities we are looking for:

- knowledgeable, and able to provide advice on best practices for accounting matters

- good communicator

- administratively meticulous

- flexible in thinking

- proactive to handle secretarial matters and resolve issues before they come up

- professional in email writing

You will be registered on ACRA as the company corporate secretary and while it is a freelance position, are required to have some level of commitment and service. We are looking for experienced personnel only, so if you have never performed corporate secretarial duties previously, please do not apply.

Not necessary, but bonus if you are able to file taxes for the company, we can discuss a package.

# Convenient work location nearby Toa Payoh area

# Salary up to S$3800/month

# Mondays – Fridays, 9.00am- 6.00pm

Our client, a law firm in Singapore, is looking for a candidate to join them as a Conveyancing Secretary.

Job Responsibilities

• To assist conveyancing lawyers with preparation of legal documents and contracts
• To manage correspondences
• To maintain accurate and up-to-date clients’ files and records
• To conduct property searches
• To communicate well with property agents and other parties involved in the transactions
• To track and follow up on transactions until completion

Job Qualifications

• Minimum 3 years of related experience in a legal firm

Looking for a new job or career opportunity? Please email your detailed resume in MS Word Format to [email protected]

Tammi Ng Yi Ning (Ms.)

Talent Acquisition Consultant

CEI Registration No.: R24119611

Personal Data Protection

"By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

# Accessible from Chinatown MRT station

# up to S$4000/month

# Mondays to Fridays, 9.00am to 6.00pm

Our client, an established legal firm, is looking to hire for a conveyancing secretary.

JOB RESPONSIBILITIES:

• Handle private residential and commercial properties transactions such as sales and purchase of completed properties, redemption refinancing and/or HDB properties
• Assist in the processing and tracking of transactions
• Conduct property searches

JOB REQUIREMENTS:

• Min GCE ‘O’ level
• 3 to 5 years’ relevant experience in conveyancing secretary work

Looking for a new job or career opportunity? Please email your detailed resume in MS Word Format to [email protected]

Tammi Ng Yi Ning (Ms.)

Talent Acquisition Consultant

CEI Registration No.: R24119611

Personal Data Protection

"By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

Job Title: Executive Assistant

Company:
Puyou International Trading Pte. Ltd.
(Headquarters: Puyou Industry Limited, Taiyuan, Shanxi Province, China)

Work Location:

Remote until we transit to onsite next year, candidates are expected to be on business trips overseas to assist our headquarters chairman from time to time(the trip usually take around 3-5 days, mainly for translation purposes)

Employment Details:
Stable full-time permanent job.

Job Responsibilities:

• Assist the director (and chairman from time to time) in day-to-day tasks, including scheduling meetings, coordinating communication, and maintaining records,
• Translate and interpret between English, Chinese, and French for internal and external business communications.
• Draft, review, and edit reports, presentations, and correspondence.
• Support the director (and chairman from time to time) in strategic planning, decision-making, and project management.
• Liaise with various departments and international partners to ensure smooth operations.
• Manage confidential information with discretion and professionalism.

Requirements:

Eligibility:

• Singapore Citizens/PRs only

Education:

• Diploma or higher, preferably in French or other related fields.

Language Skills:

• Fluency in English and Chinese (spoken and written).
• Proficiency in French (At least B1/B2, preferably C1/C2) is required.

Experience:

• Prior experience in business assistance, executive roles, or international environments is an advantage.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to work independently and as part of a team.

Compensation and Benefits:

Singapore Work Location (Under Puyou International Trading Pte. Ltd.):

• Monthly Salary: SGD 5,000–5,500.
• Standard benefits in accordance with Singapore employment laws (e.g., CPF contributions, annual leave, medical coverage).
• Allowances for transportation, and all-inclusive coverage for business trip expenses (e.g., meals, lodging, and incidentals).
• Comprehensive health insurance and performance bonuses.
• Endless opportunities for professional development and career advancement.
• Advanced views and experiences through numerous worldwide cooperations.
• Huge chance in being promoted from time to time(first position in the relevant department)

About Puyou Industry Limited:

Puyou Industry Limited is an internationally diversified enterprise integrating infrastructure construction, information technology, and mining investment. Established in 2011, the company is committed to driving digital innovation and promoting sustainable development in its global ventures.

Find out more at our website: http://www.puyoushiye.com

Application Process:

Interested candidates are invited to submit their CV and an optional cover letter detailing their qualifications and motivations to [email protected] by Jan 15th. Shortlisted candidates will be contacted for interviews.

Contact Information:
Puyou International Trading Pte. Ltd.
111 NORTH BRIDGE ROAD #20-05, PENINSULA PLAZA SINGAPORE (179098)
Email: [email protected]

Corporate Secretary

Responsibilities:

• Organize and schedule board meetings; prepare and distribute agendas with the board chair and executive team.
• Record and maintain detailed minutes, resolutions, and official documents.
• Ensure compliance with legal and regulatory requirements, including filing necessary documents.
• Act as liaison between the board and management to facilitate clear communication.
• Provide governance guidance and ensure board operations align with policies and best practices.
• Assist in onboarding new board members and improving board effectiveness.
• Maintain and update corporate governance policies and procedures.
• Ensure compliance with data protection laws (e.g., PDPA); implement and audit data protection frameworks.
• Monitor changes in data protection laws, advise senior management, and liaise with regulatory bodies.

Requirements:

• Bachelor’s degree in Law, Business Administration, or related field; qualifications in corporate governance or law preferred.
• Professional certifications in data protection/privacy (e.g., CIPP/E, CISM, CISA) are advantageous.
• 8+ years of corporate secretarial or governance experience, preferably in a public or large organization.
• Expertise in corporate governance, legal regulations, and compliance.
• Strong organizational, interpersonal, and communication skills.
• High initiative, independence, and ability to multitask in a fast-paced environment.
• Demonstrated professionalism, confidentiality, and stakeholder management.
• Familiarity with data protection practices.

• Provide secretarial support to the director
• Draft, review, and proofread various documents, including correspondence, reports, presentations, and meeting minutes, ensuring accuracy and clarity.
• Prepare and organize travel arrangements, including flights, accommodation, visas, and transportation, ensuring a seamless travel experience for the Director.
• Handle and submit expenses and claims for the director.
• Managing director’s personal matters.
• Other ad-hoc duties that may be assigned.
• Assist the Directors on confidential documents.
• Liaison with lawyers, consultants and government authorities.
• Maintain contacts information on Outlook
• Handling of incoming and outgoing Mails
• Assist on preparing and distribution of hampers and gifts to business associates

Requirements

• Excellent communication and interpersonal skills.
• Possess a background in financial expertise or relevant work experience.
• Accept frequent overseas business travelling.
• Excellent organizational and time management skills.
• Positive and cheerful personality.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and analytical skills with attention to detail is a must.

Responsibilities:

• Provide secretarial support to the director
• Draft, review, and proofread various documents, including correspondence, reports, presentations, and meeting minutes, ensuring accuracy and clarity.
• Prepare and organize travel arrangements, including flights, accommodation, visas, and transportation, ensuring a seamless travel experience for the Director.
• Handle and submit expenses and claims for the director.
• Managing director’s personal matters.
• Assist the Directors on confidential documents.
• Liaison with lawyers, consultants and government authorities.
• Maintain contacts information on Outlook
• Assist on preparing and distribution of hampers and gifts to business associates

Requirements

• Excellent communication and interpersonal skills.
• Possess a background in financial expertise or relevant work experience.
• Accept frequent overseas business travelling.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Provide secretarial support to Mandarin-speaking and writing Director.
• Strong problem-solving and analytical skills with attention to detail is a must.

Location: Aljunied

Here’s a simplified version:

• Organize and schedule board meetings, ensuring availability and informing members.
• Collaborate with the board chair and executive team to develop and distribute meeting agendas.
• Record detailed minutes, capturing key discussions, decisions, and action items.
• Maintain records of board activities, including minutes, resolutions, and official documents.
• Ensure legal compliance by filing necessary documents with regulatory bodies.
• Manage the corporate seal and ensure its proper use in relevant documents.
• Act as a liaison between the board and management for effective communication.
• Distribute timely updates and important information to board members.
• Provide guidance on governance best practices and ensure compliance with laws and policies.
• Assist in onboarding new board members.
• Implement strategies to improve board effectiveness.
• Maintain and update corporate governance policies and procedures.
• Ensure compliance with the Personal Data Protection Act (PDPA) and relevant data protection laws.
• Monitor changes in data protection laws and advise the organization on necessary updates.
• Develop, implement, and maintain data protection policies and frameworks.
• Conduct regular audits to assess data protection measures.
• Act as the primary contact for data protection authorities.
• Advise senior management on data protection matters and risks.
• Provide regular reports on data protection compliance to management and regulatory bodies.

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)

Salary: up to $3500

Working Days & Hours: Mon-Fri Office Hours

Location: Novena

Job Description:

• • Compile information and data for regular reporting of Dengue and daily attendance.
• • eProcure stationary or PRs for the department via procurement portal.
• • Monitor and scan RFID tags to order MMD supplies (Zebras,Sticky Labels, Paper Cups, Nets & Credit rolls, Alcohol wipes & Tissue Boxes)
• • Monitor and ensure department stocks are orderly and efficiently maintained. (Stationeries, Envelopes, Copier Paper, Printer Toners, EQMS rolls)
• • Maintain ED inventory sheet for personal tracking of stocks
• • Collate NP306 to mail out to respective divisions
• • Collate decantment list and update excel list (rejected cases)
• • Scanning of closing envelopes into drive
• • Update staff deployment changes in excel list based on manpower updates on ED PSA Leaders chat
• • Calculate monthly lateness via Attendance log.
• • Update lateness excel on Teams
• • Check and update staff payback on Teams via payback form submissions
• • Check and print GP replies are tagged to the correct address before being posted out.
• • Amend GP referral tagging in EPIC if case is still open
• • Manually edit wrongly tagged GP replies via Letters if case is close
• • Raise eBarf for wrongly tagged gp replies that have exceeded the 3 days limit.
• • Prepare Staff biodata file and Induction files for new hire training
• • Log staff fingerprint (2 different fingers, 1 on each hand) into biometric machine
• • Assign locker, raise IT req for system access
• • Conduct a short ED tour to intro the different areas to new hire
• • Raise IT req for issues on system access
• • Order hampers for staff on HL/ML
• • Submit e-pay request for bereavement token
• • Order name stamps/nametags/staff pass
• • Manage office admin duties - faxing, scanning, shredding and filing documents
• • Coordinate meetings and room bookings for meetings.
• • Process staff claims when necessary via e-pay/petty cash fund.
• • Maintain ops petty cash fund
• • Maintaining birthday board
• • Tracking and updating of new GP Clinics into EPIC (via EPAS)
• • Mailing of docs (NP306, Recall/Referral Memo, MCAF for MOH, GP Replies) and mail collectiong for the department
• • Minutes writing for TL/PSA/Dept Meetings
• • Distributing of gifts
• • Any other duties as requested by department
• 
  

Job Requirements: Min Diploma in any course w min 2 yrs of relevant secretarial experience, preferably in medical field

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

1. Supporting the manager

Assisting with daily tasks, such as administrative work and employee staffing

2. Managing operations

Overseeing day-to-day operations, such as ensuring a clean store environment

3. Providing customer service

Developing and maintaining customer relationships, resolving complaints, and ensuring a high level of customer experience

4. Managing employees

Hiring and retaining employees, setting job expectations, providing feedback, and conducting performance reviews

5. Managing finances

Monitoring budgets, operating costs, and resources, and managing payroll and personnel databases

6. Reporting

Creating reports, analyzing and interpreting data, and communicating with clients

7. Application

Government department website, bank website application work

8. Complete various work chores assigned by the manager

Working hours: 8.30am - 5.30pm (Mon - Fri)

Location: Bishan/ Marymount

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistant to the department
• Coordinate/ plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accomodations, transportation and travel visa application
• Process travel expenses/claims
• Calender management
• IT support (asset/ role request, etc.)
• Event mamangement (team building/ conferences/ training/ department lunches)
• Other ad hoc duties assigned

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Location: Nearest MRT: Marymount MRT

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested applicants may email resume to [email protected]

Jessie Hoe Huey Miin (CEI Registration No: R1103861)

Recruit Express Pte Ltd (EA: 99C4599)