• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania
• Region/General Manager (GM) of Singapore Branch in his daily duties and affairs, in relation to managing the MC Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for
• Management’s daily transportation matters.
• Manage department assets and office miscellaneous items for the Management’s Office.
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Job Requirements

• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.

• Position title: Secretary
• Location: Telok Ayer
• Working Days:5 Day A week
• Working Hours: 9:00am - 6:00pm
• Salary: $3,500 - $4,000

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Description

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers).
• Manage a portfolio of clients in providing corporate secretarial services.
• Handling submission of ACRA & IRAS transactions.
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Provide advice on compliance requirements, corporate governance and corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained.
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients.
• Liaise with statutory bodies, banks and other third-party business partners as and when required.
• Handle work pass application for clients’ expatriate staff.
• Review/Prepare financial statements in XBRL format.
• Any other corporate and ad-hoc jobs as required.

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• At least 3 years’ relevant corporate secretarial experience is required

• Provide administrative support for case studies for job(projects) ongoing and/or completed  
• Support P&L Leads with managing and keeping their calendars up todate
• Upon request from project leads, responsible for setting up projects (create project job numbers (FMS etc..), new client codes where needed, raising of invoices (generate client invoices, assist in payment recovery including up loading to required client payment portals)
• Generate monthly status reports on invoices raised and pending (aligned with finance through topdown)
• Manage all travel arrangements for the team.
• Arrange team events and meetings  
• Update and create meeting presentations and reports as requested
• Complete assignments accurately and within set deadlines
• Update client files to ensure accurate information is maintained
• Tracking and following up on submission of Monthly Reports, Client Cares, CEP Online.
• Maintaining and updating project related information on the system.
• Support and lead the renewal of business licenses, registrations and certifications PSPC (PM01/ QS01)
• Provide adhoc support to the team and business leads where required
• Able to support business generation and marketing teams in putting together bids and proposal

Role purpose

To provide a high level of professional, client-focused support to partners/lawyers. The Legal Secretary delivers proactive administrative support, management of complex tasks, and client relationship support to both partners/lawyers. To act as the gatekeeper of partners/lawyers’ time and resolve conflicts.

General administrative support

• Proactive daily management of diary and organization of the day-to-day schedule of partners/lawyers, including the identification and resolution of potential issues
• Manage partners/lawyers in-box, prioritizing and highlighting key communications and responding as appropriate / agreed
• Proactive set up and management of meetings and all logistics ensuring partners/lawyers are prepared in advance of meeting with all necessary documentation and details
• Co-ordinate travel and prepare itineraries, plan for contingencies, and anticipate additional requirements
• Manage partners/lawyers expenses
• Respond to telephone calls, acting as a filter to manage and control calls
• Limited and appropriate printing support (if self-service is not an option)
• Assist with any projects the partners/lawyers are leading/working on
• Attend relevant team or project meetings to coordinate and capture action points

Document support

• Produce letters, correspondence, reports and legal documentation
• Complete urgent document edits for matters
• Assist with minor amendments made by a lawyer to knowledge materials

Client support

• Support partners/lawyers in the management of their client relationships, including building relationships with and helping with on-boarding new clients
• Instigate and manage matter inception, including engagement and client care letters. Facilitate and encourage comprehensive completion of the matter inception system data requirements
• Build relationships with clients to support excellent client service and be a direct point of contact for the client to facilitate tasks including the setting up of meetings (including virtual where appropriate) and schedule calls

Business development

• Co-ordinate/organise client meetings, partner-sponsored client events, and client roadshows, including schedule management, venue and food & beverage bookings, and dispatch, creation of EPiC mailing lists, production of name tags
• Collate and print packs of information for client meetings
• Make amendments and formatting changes to pitch documents

Financial

• Backup point of contact for clients on billing issues
• Awareness of overall WIP and outstanding debts
• Arrange and attend monthly working capital calls to discuss write-offs, billing amounts, deferred WIP, aged debt, and matters to close. Ensure matter manager(s) are also invited where applicable
• Follow-up actions from monthly working capital call:
• Agree on format and produce matter fee update / proforma / billing guide
• Note down agreed actions from the WCC meeting and follow up/prompt partners/lawyers and matter managers with their assigned actions where applicable.

Key requirements

• Able to work independently and with minimal supervision
• Demonstrate a good understanding of the business (the area in which they work), its clients, and its work
• Well-organized and readily able to prioritize and manage own time and workload
• Adaptable and flexible to meet the requirements of individual partners/lawyers
• Is proactive in managing tasks and situations
• Able to problem solve and demonstrate good judgment, willing and confident to challenge when appropriate
• Demonstrate strong attention to detail and produce high-quality/accurate work
• Demonstrate a positive attitude in all aspects of the role, taking personal responsibility and ownership
• Maintain tact and diplomacy, trust and confidentiality

How to Proceed:

Interested applicants kindly forward the latest copy of your resume in MS Word format (with details of your last drawn and expected salaries) to [email protected]

Only shortlisted candidates will be notified.

EA Licence No: 23S1522

Registration No: R1107654

(CENTRAL) - Tanjong Pagar MRT

Key Responsibilities:

• Manage Director’s schedule and appointments
• Draft, proofread, and file documents
• Coordinate and organize meetings
• Handle communication (phone, email, in-person)
• Arrange travel and accommodations
• Greet clients and visitors
• Oversee office supplies and general organization
• Maintain confidentiality of sensitive information

Qualifications:

• At least diploma or equivalent; Associate's/Bachelor’s degree preferred
• 1-2 years of experience in a similar role, legal setting preferred
• Proficient in Microsoft Office Suite
• Strong organizational and communication skills
• Attention to detail and discretion

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Secretary (To Lawyer) - Town Area (5 Days)

(Closer MRT: Raffles Place)

Job description

• Perform secretarial and general administrative duties

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc

• Scheduling of meetings/appointments

• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate

• Minimum 2 year of secretarial working experience

• Good command of spoken and written English

• Good work attitude and team player

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for an Office Admin/ Secretary/Personal Assistant who is able to be part of the Admin team.

JOB RESPONSIBILITIES

• Support Senior Management and team in their work schedule
• Booking of Flight, Hotel/Accommodation, travel schedules/activities planned etc.
• Handle expenses claims
• Office admin (Upkeep/Maintain Meeting room, reception area, pantry area)
• Order office supplies or company’s gifts
• Other administrative matters (Data entry and Filing)
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 2 years of Secretary/Personal Assistant/Office admin experience
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to [email protected]

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

Job Responsibilities:

• Handling all corporate secretarial matters for a portfolio of Singapore and international companies
• Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc
• E-submission of return to ACRA and IRAS
• Any other Corporate Secretarial duties

Job Requirements:

• Possess a Bachelor’s degree or diploma (preferred)
• Good understanding of corporate secretarial practices such as Companies Act would be an added advantage
• Good verbal & written communication in English and Mandarin as you will be interacting with International and Chinese-speaking clients
• Preferably with a minimum of 2 years of experience

Other Information:

• Salary: $3,000 - $4,500.00 per month
• Schedule: Monday to Friday (9.00AM – 6.00PM)
• Location: Clarke Quay

Vault Personnel Pte Ltd

EA Licence No: 20C0275

Tan Li Yen

Registration Number: R23115268

Benefits:

• Basic salary from $3000 to $4500
• 5-day work
• Great career progression

Job Scope:

• Manage all conveyancing matters, including the preparation of options, sale and purchase agreements, and loan documentation.
• Independently handle sale and purchase files from start to finish, ensuring compliance with timelines, SLA ELS, and ELS2 lodgments, as well as managing Pay-In and Pay-Out forms.
• Oversee conveyancing processes for sub-sales, loan documentation, and real-property projects across residential, commercial, and industrial properties.
• Communicate and correspond with clients, developers, bankers, law firms, and various government agencies.
• Perform general administrative duties.

Job Requirement:

• Candidate with experience in conveyancing executive role will have added advantage.
• Strong understanding of sale and purchase agreements, loan documentation, and real-property projects.

Please submit your updated resume in MS word format by using the APPLY NOW BUTTON.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Teo Yong Han (R22110013)

- Fast growing professional consulting firm executive with major customers from China, currently have 200+ customers (including 20+ listed companies customers)

- Must be bilingual in English and Chinese

- Bacholar of Business Administration or chartered company secretary background

- Prefer to have few years of company secretary firm or employment agency firm experience

- Assist customers to incorporation/company secretarial work/employment pass application and maintanence

-Have experience in using Corppass

- High performance, high pay

- Friendly and happy working environment

Job Types: Permanent, Full-time

Pay: $3,500.00 - $5,000.00 per month

Benefits:

Parental leave

Additional Professional development Study Leave

Overseas trip after working with firm for more than 2 years

Monday to Friday

Supplemental pay types:

13th month salary

Performance bonus

Yearly bonus

License/Certification:

Can you speak and write in Chinese and English? (Required)

How many years of the relevant company secretarial experience do you have? (Required)

Are you PR or Singapore citizen? (Required)

Responsibilities:

• Provide administrative support to the Medical Director in all day to day operations of the medical services
• Maintain a registry of operational manuals and files related to the medical department and ensure that information contained therein is regularly updated
• Establish and maintain a system for filing and archiving all essential information and circulars from government agencies such as the Ministry of Health (MOH)
• Oversee and assist in the collation of statistics to various government agencies such as MOH
• Assist the Medical Director and the medical team in operating the pandemic and business continuity plans in the event such plans need to be activated
• Provide secretarial support to the Medical Director in all internal and external meetings
• Support the Medical Director and the medical team in the medical students attachment, residency programme and preparation for internal and external training – coordination of venue, preparation of slides and notes etc
• Assist the Medical Director in tracking all the training and education of the medical team and work with HR where necessary
• Provide secretariat support in organizing conferences in collaboration with other community and regional hospitals
• Carry out fact finding and put up drafts for proposals of projects and new services
• Provide admin support to research teams
• Work with Institute Review Board (IRBs) with the review of research proposals
• Support external and internal projects as directed by the Medical Director

Job Requirements

• min. Diploma in Business Admin/Health Science
• Possess minimum 3-5 years relevant working experience in similar functions, preferably from a healthcare institution or medical education institution
• Excellent interpersonal and communication relationships
• Able to work in collaboration with multi-disciplinary teams
• Working experience in the healthcare sector would be an advantage

Interested applicants, please email your updated CV to [email protected] or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Summary :

• Basic up to $4500
• 5 days, 9am-630pm
• Location : Central
• Company with great career growth

Job Scope :

• Manage all conveyancing matters, including the preparation of options, sale and purchase agreements, and loan documentation.
• Independently handle S&P files from start to finish, ensuring management of timelines, SLA ELS, ELS2 lodgements, and Pay-In and Pay-Out forms.
• Handle conveyancing for sub-sales, loan documentation, and real property projects across residential, commercial, and industrial properties.
• Communicate and correspond with clients, developers, bankers, law firms, and government agencies.
• Prepare status reports and carry out other tasks as assigned by the Firm.
• Maintain a strong focus on quality and attention to detail.
• Perform administrative duties.

Job Requirement:

• Candidates with related experiences and background studies are welcome to apply

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | See Yew Jin (R22103957)

EA License No: 20C0358

We are a leading full service law firm and we are looking for capable and highly motivated individuals to join us as SECRETARY for the Litigation & Dispute Resolution department.

Responsibilities:

• Provide secretarial and administrative support to the lawyers in the litigation practice
• Provide support to lawyers on calendar management, tracking of court and trial dates
• Prepare legal documents and court bundles in an accurate and timely manner

• Prepare bills, open new legal files and close files
• Carry out litigation searches
• General file management including scanning, collating and printing of documents
• Any other secretarial duties as assigned by supporting lawyers

Requirements:

• At least 3 years of litigation work experience in a law firm is preferred
• Good command of written and spoken English
• Proficient with MS Office applications
• Good interpersonal skills and able to communicate well with all levels
• Self-motivated and comfortable in working independently with minimum assistance and within tight timelines
• Organised and meticulous with initiative and good working attitude

We are a boutique firm specialising in commercial, shipping and international trade dispute resolution and are looking for a legal secretary to join us.

The right candidate should be an independent worker, team player and have a good command of written and spoken English. Proficiency with Microsoft 365, PDF editors and E-litigation are pre-requisites for this role. Proficency and experience with legal management systems are a plus but not mandatory as training will be provided.

Interested applicants to email resume stating experience, current/expected salaries with recent photo, in strict confidence to [email protected].

We regret that only shortlisted candidates will be notified.

Salling Search is recruiting a Senior Accountant & Corporate Secretary for an international industrial products manufacturer. This role reports directly to the Chief Financial Officer (CFO).

Key Responsibilities

Accounts Payable:

• Process and authorize invoices, ensuring compliance with policies.
• Reconcile shipping liabilities and resolve discrepancies with operations.
• Maintain organized documentation for accurate record-keeping.
• Liaise with vendors to resolve invoice and payment issues.

Accounts Receivable:

• Generate and distribute customer invoices promptly.
• Manage receivables to maintain cash flow; accurately apply payments.
• Maintain documentation for audit readiness.
• Handle customer billing and payment inquiries.

Corporate Credit Cards:

• Reconcile transactions and ensure accurate coding.
• Manage digital documentation for audits and reporting.
• Assist cardholders with transaction queries and expense coding.

Banking:

• Monitor daily cash balances and manage electronic payments.
• Perform regular bank reconciliations.

Cash Flow Management:

• Maintain cash flow forecasts, focusing on working capital for shipments.

General Ledger:

• Prepare monthly profit and loss statements.
• Accurately record shipment receipts and costs.
• Manage prepayments and perform balance sheet reconciliations.

Fixed Assets:

• Maintain a fixed assets register and ensure accurate depreciation.

Audit Support:

• Assist the CFO during audits, providing necessary documentation.

Budgeting:

• Support budget preparation and financial reporting.

Corporate Secretary:

• Ensure compliance with local laws and maintain corporate records.
• Support board meetings with preparation and follow-ups.

Compliance & Regulatory:

• Manage tax obligations and liaise with external advisors.
• Monitor and implement changes in regulations.

Qualifications

• Bachelor's in Accounting or Finance; Master’s/MBA is a plus.
• CA (Singapore) designation required; CPA/ACCA preferred.
• 5-8 years of accounting experience, with 3 years in a senior role.
• Experience in tax compliance and corporate secretary duties.

Key Attributes

• Strong analytical skills and attention to detail.
• Integrity and proactivity in financial management.
• Excellent communication and organizational skills.
• Collaborative and team-oriented work ethic.

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3200 - $3800

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a

benefit to certain employee last time or currently. And the decision is subject to the employer and

performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Corporate Secretary Executive

Location: Cecil street

3 mins to Telok Ayer MRT

4 mins to Shenton Way MRT

5 mins to Raffles Place MRT

Working Days: Mon-Fri, 5 days

Working Hours : 9am to 6pm

Salary: $3200 - $3800

Job Descriptions

•  To provide full suite of corporate secretarial related services (e.g., incorporation of company change of company officers and share transfers)
•  Manage a portfolio of clients in providing corporate secretarial services
•  Handling submission of ACRA & IRAS transactions
•  Preparing Directors/Shareholders resolutions, Extraordinary / Annual / General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
•  Provide advice on compliance requirements, corporate governance and corporate secretarial matters
•  Ensure that secretarial files and statutory records are properly updated and maintained
•  Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
•  Liaise with statutory bodies, banks and other third-party business partners as and when required
•  Handle work pass application for clients’ expatriate staff
•  Review/Prepare financial statements in XBRL format.
•  Any other corporate and ad-hoc jobs as required

Requirements

•  Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
•  A meticulous, organized and proactive individual who is able to work independently.
•  Multi-task and work under tight timelines.
•  At least 2 years’ relevant corporate secretarial experience is required
•  Someone who is looking for long-term career growth prospect

Benefits

• Performance bonus will be considered (average: 2 months for past a few years)
• Company trip (year 2024 : trip to Japan) may conduct once in 2 to 3 years
• Team building has been conducted once every 2 months. (the company gave some budget and team can organize lunch or activity)
• Manager distributed work schedule (list of assigned task in a month) to each staff at the beginning of month based on the position and capability to avoid giving heavy workload to each staff

Work environment and past benefits track records:

※This is not mandatory benefit to available to everyone. It is an example that the company provided such a benefit to certain employee last time or currently. And the decision is subject to the employer and performance/working period.

• The company subsidizes lecture, exam fees or courses (ACCA/Secretary/IRAS) if it is subject to work related.
• A few staff opt to work from home a few days in a week
• Average OT hours is less than 5 hours in a month
• Work from own country due to personal matters (period is limited) such as Bereavement, returning home, pregnancy, buying a house, etc.

Company: Manufacturing / Energy Company
Location: City / CBD (Near Promenade MRT Station)
Position: Executive Assistant (Japanese Speaking) (Job ID: 19099)

Job Description:

Our client is a Japanese MNC, is looking for an Executive Assistant to support their CRO / GM. This is a sole contributor role but will receive support from a seasoned secretary in the company.

Duties & Responsibilities:
・Provide full secretarial support to the Chief Regional Officer (CRO) / General Manager (GM) in his daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region.
・Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
・Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
・Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
・Provide administrative and logistical support such as arrangement of transportations, accommodations, restaurants, office meeting room bookings, etc. for regional internal and external business functions/events.
・Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
・Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate for Management’s daily transportation matters.
・Manage department assets and office miscellaneous items for the Management’s Office.
・Maintenance of CRO/GM’s residence, including managing possible faults within the residential
premise such as changing of worn-out lightings or water leakages etc.
・Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and absolute discretion.
・Any other ad-hoc administrative tasks to be assigned.

Job Requirements:

・Minimum 5 years of working experience as Executive Assistant / Secretary role to the Executive Management.
・High proficiency in English & Japanese language to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as to both local and expatriate staff in the branch offices and subsidiary companies.
・Proficient in MS Office applications and accounting systems such as SAP preferred.

Interested applicants please send your resume to [email protected] with email subject header "Job Application for Executive Assistant (Japanese Speaking) (Job ID: 19099)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte. Ltd., you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

https://www.pasona.com.sg/privacy.html

Irfan Harith Bin Ismail

EA Registration No: R22107184

Pasona Singapore Pte. Ltd.

1 Finlayson Green, ＃09-02, Singapore 049246

Direct: +65 6239-4221 | General: +65 6732-6933 | Fax: +65 6733-2761

Email: [email protected]

URL: www.pasona.com.sg

EA License No: 90C4069

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

• 5 Working Days
• Up till $7000
• Raffles Place

Job Description:

• Manage corporate secretarial duties, including maintaining statutory records and ensuring compliance with regulations.
• Advise on compliance, corporate governance, and other corporate secretarial matters.
• Coordinate with statutory bodies, banks, and third-party business partners when necessary.
• Prepare board resolution and draft the corresponding minutes
• Support the team in managing client portfolios and delivering excellent corporate secretarial services.
• Handle filing of statutory returns and manage corporate governance documentation.

Requirements:

• Qualified ICSA (Institute of Chartered Secretaries and Administrators).
• Strong knowledge of corporate governance, compliance, and statutory requirements.

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

We regret to inform that only shortlisted candidates will be notified! All applications will be handled with strict confidentially.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

Job Description

The new member will, under the direct supervision and guidance of Icon’s lawyers, help the firm manage, handle and grow its small stable of corporate secretarial clients – this includes tasks such as incorporation, attendance at board/shareholders’ meetings, preparation of resolutions and minutes, assisting with statutory compliance and filings, and coordinating with ACRA.

Job Requirements

While CSIS membership and/or CGQP qualification is very much valued (and encouraged), experience is prioritised. Candidates with less than a year of experience need not apply. Scholarships to obtain CGQP qualification are available.

Applications must be accompanied by details about current and expected salary.

Please send your resume to [email protected].

Contract till March 2025 – Global Markets Divisional Office

Job Responsibilities:

• Administrative support for Global Markets secretary who is supporting all GM’s department Heads, as well as assisting the Division Office secretary on miscellaneous logistics.
• Daily office errands, assisting with office events, sales customer events and GM’s contact person facilitating signatories for Treasury Ops’ RGN/PS and ECP documents and all other ad hoc duties.

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Salary: up to $6000

Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Newton

Job Description:

- Support 1 VP in calendaring, meetings, travel and expenses

- Support 5 other VPs in travel booking, visa requirements, and from time-to-time meetings

- Support Purchasing process, incl PO, Invoice, payments, etc

- Support some HR admin and employee activities as requested.

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3-5 yrs of relevant secretarial experience in medical device/pharmaceutical industry

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Roles & Responsibilities

· SGX Listed Company

Job Responsibilities:

· Drive initiatives to enhance the company's public image

· Develop and enforce communication protocols for good governance

· Accurately draft and manage meeting minutes

· Provide support for corporate secretarial responsibilities

Requirements:

· Possess a diploma or degree in fields related to business or corporate communications

· Strong writing abilities for corporate communications functions

· Strong interpersonal, communication, and project management skills

· Proficiency in the use of Microsoft Office including PowerPoint and Microsoft Teams