• Provide secretarial and executive support to the Head of Department.
• Handle meetings, calendars, travel arrangements and plans, etc.
• Primary point of contact for internal and external stakeholders on all matters pertaining to day-to-day operations.
• Organize events, team outings, office renovations when necessary.

Requirements:

• Degree in Business Management or equivalent.
• At least 5 years of secretarial experience in MNC company.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Seeking for a highly motivated legal secretary with litigation experience in law firms to support a litigation & dispute resolution department.

Requirements:

• Litigation experience in legal firms
• Good command of written and spoken English
• Self-motivated, independent and able to work well under pressure with minimal supervision
• Meticulous, accurate and detailed oriented
• Can be trusted to follow instructions, meet deadlines, perform tasks consistently, and communicate effectively
• Positive working attitude and a team player

Job Scope:

• Providing secretarial and administrative support to lawyers such as preparation of bundles of court documents, updating and maintaining case files, including monitoring court timelines;
• Reviewing, reading and drafting of pleadings, applications and affidavits;
• Preparing documents such as letters, bills and court documents;
• Maintaining the lawyers’ calendars by recording and monitoring court appearance dates, pleadings and filing requirements and scheduling of meetings;
• Electronic filing of documents via e-litigation and general administration work including preparing court bundles;
• Keeping track of solicitor’s time records and billing;
• Corresponding with clients;
• Other assigned duties on ad hoc basis

The Legal Secretary should have a good command of written and spoken English, excellent working knowledge of Microsoft 365, PDF editors and E-litigation. Proficiency and experience with legal management systems are advantageous but not essential as training will be provided.

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Office Administration: Receive, sort, and distribute office mail and packages; maintain the office supply inventory and handle orders as needed.
• Bill Management: Use the company credit card to settle bills and expenses, ensuring timely payments and accurate record-keeping.
• Visitor Hospitality: Greet visitors in a professional manner, prepare and serve refreshments, and ensure meeting rooms are tidy and well-prepared.
• Scheduling & Coordination: Assist in managing schedules, booking appointments, and coordinating internal and external meetings.
• Document Management: Record company-related matters, prepare and file documents, and ensure all paperwork is up-to-date and easily accessible.
• Travel Arrangements: Organize travel itineraries, book flights and accommodation for GM, and handle necessary documentation.
• Communication Support: Handle calls and correspondence, take messages, and communicate essential information to GM.
• Office Maintenance Coordination: Liaise with building management or external vendors for office maintenance and repairs.

Qualifications:

• Prior experience in administrative or secretarial roles is preferred.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and maintain confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software knowledge is a plus.

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

• Perform secretarial and general administrative duties, including manage reports, correspondence and documents
• Scheduling of meetings/appointments and ensuring meetings are organised and minuted
• Handling calls and filing of documents, preparing of meeting materials
• Manage calendar schedules, meetings, conference calls and overseas travel and travel reports
• Prepare the agenda in consultation with the management and collate documents for all the meetings for the directors
• Provide administrative support on day-to-day matters
• Any other job-related duties assigned by the Company.

Requirements

• Proficient in written and spoken English; ability to translate Japanese/English documents;
• Proficient in Word processing and Excel spreadsheet;
• Excellent interpersonal skills.

Applicants who are keen to apply, pls send your resume to : [email protected]

Working hours: 8.30am - 5.30pm (Mon - Fri)

Location: Bishan/ Marymount

Working hours: 10am to 7pm

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistant to the department
• Coordinate/ plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accomodations, transportation and travel visa application
• Process travel expenses/claims
• Calender management
• IT support (asset/ role request, etc.)
• Event mamangement (team building/ conferences/ training/ department lunches)
• Other ad hoc duties assigned

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Roles & Responsibilities

• Scheduling, managing (and if required, accompanying MD on) business trips, meetings, functions and other appointments.
• Manage travel arrangements, bookings, events and appointments during MD’s business trips.
• Assist MD in business and personal expenses claim.
• Arranging transportation, necessities, meal and beverages for the MD.
• Liaising with staff, group companies’ members and third parties on behalf of the MD.
• Any other ad hoc duties assigned

Requirements

• At least 2 years of secretary job experience.
• Native level of written and spoken Japanese, Business level of English and Business level of Chinese.
• Excellent interpersonal skills.

Salary: Up to $6800

Duration: 1 Jan 2025 to 30 June 2026 (cover maternity)

Location: Raffles Place

Working Hours: Monday to Friday, 9am to 6pm

Job Purpose:

• To provide corporate secretariat support to the Group Secretariat function.

Responsibilities:

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• ACRA filings for group companies.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Assisting in the preparation of AGM, Annual Reports and Letter to Shareholders.
  (a) Notice of AGM
  (b) Proxy form
  (c) Board profiles section
  d) Shareholding statistics section
  (e) Additional information on IPT
  (f) Corporate Information
  (g) Request for Annual Report form
• Responding to director / shareholder/ stakeholder queries.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.

Requirements:

• Minimum of five years’ corporate secretariat experience in a public listed company.
• Experience in Minutes Writing is a Must
• Working knowledge of the Companies Act, SGX-ST Listing Rules and Code of Corporate Governance (“CG”).
• Familiarity with CG guidelines and regulations issued by MAS is preferred.
• Good drafting skills.
• Meticulous and organised in documentation and record-keeping.
• Able to work independently yet be a team player to ensure that the department's goals are achieved.
• Strong interpersonal skills
• Display initiative to ensure that work is done and completed within timelines stipulated.
• Be adaptable and willing to accept new duties and/or challenges that you may be assigned from time to time
• High level of integrity, takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394
R1435126 (Aw Yu Chen)

• Managing schedules: Prioritizing and managing the schedules of executives, including meetings and appointments
• Coordinating meetings: Organizing and attending meetings, taking minutes, and ensuring that communications are disseminated
• Handling sensitive information: Protecting and handling confidential information
• Supporting executives: Providing administrative and secretarial support to executives
• Facilitating communication: Facilitating internal communication and ensuring that communications from senior management are disseminated
• Planning events: Planning and executing business events, such as conferences, luncheons, and dinners
• Managing projects: Managing and maintaining special projects for senior management
• Onboarding: Facilitating the onboarding process for new executives and joiners

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

• Experienced with handling HDB, private resale and BUC files.
• Able to undertake documentation support and prepare documents for all conveyancing matters independently.
• Good command of spoken and written English.
• Good work attitude with initiative, good interpersonal and communication skills.
• Able to work independently as well as in a team and under pressure in a fast-paced environment.
• Meticulous and well organized.

Title: EXECUTIVE SECRETARY

For a quick response, plz share your resume to [email protected] or WA at +65 92333815

JD:

The candidate will be part of the IT Organization based in Singapore. The candidate will be personal assistant to the Head of IT APAC including admin support responsibilities to the business management office.

Personal Assistant
• Managing Outlook Calendar, schedule meetings and appointments.
• Screen and direct phone calls.
• Travel arrangement and expense claim processing.
• Writing of meeting minutes during management meetings.
• Coordinate events, Townhalls and brown bags sessions as and when required.

People Management
• Responsible for onboarding and offboarding of IT resources from end to end on a timely manner.
• Management of desks and lockers for the IT Organization.

Business Management
• Support invoice processing related to Run-the-Bank and Change-the-Bank and ensure compliance with IT financial governance process and accounting policies.
• Oversee month-end time booking for management members.

Thanks, and Best Regards

Karanam Vijaya Kiran

(EA Registration no: R1443178)

HP: +65 92333815

Recruitment Manager

Helius Technologies Pte Ltd (EA Licence No: 11C3373)

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 5 years of legal secretarial experience in a Litigation & Dispute Resolution practice
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

1. Manage Executive Director’s schedules, appointments, travel arrangements and meetings
2. Prepare Executive Director’s correspondence: email, reports and meeting minutes
3. Welcome and attend to Executive Director’s guests
4. Plan and host visits for overseas delegates professionally
5. Maintain best business practices, etiquette, and presentation
6. Provide administrative support to the Marketing Department e.g. offsite launch events
7. Provide secretarial support to the Executive Chairman's office as and when necessary
8. Undertake any other projects or duties assigned

Job Requirements

• Strong proficiency in written and spoken languages.
• Excellent in using Microsoft Office and other office technology.

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Responsibilities:

• Provide secretarial & administrative support to Senior Directors
• Coordinate and manage calendars, meetings, appointments, and travel plans for Directors
• Assist with the submission of reimbursement claims, overseas travel requests, and the collation of supporting documents to ensure such requests are processed duly and timely.
• Making travel reservations, including booking of air tickets, accommodation, conference rooms, facilities
• To aid and coordinate efforts for adhoc visits by internal and external visitors
• Establish and maintain an excellent filing system

Requirements:

• Diploma in Admin/Secretarial/Management/Business or equivalent
• At least 2-3 years of experience in administration/secretarial work. Experience in an academic institution of learning is a bonus

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

The Embassy of Chile in Singapore is calling for applications for the following position:

Profile

Secretary to the Ambassador (Embassy Executive Assistant)

Main duties

• Manage the agenda of the Head of Mission and the weekly work plan of the official driver.
• Perform administrative and support tasks for the diplomatic staff.
• Receive, prepare, manage, dispatch and classify correspondence.
• Prepare and dispatch official communications.
• Manage telephone and electronic communications.
• Manage official documentation and contact databases.
• Support the organization and management of events and meetings.

Required skills

• Basic administrative knowledge and Office programs
• Ability to work in a team
• Fluency in Spanish and English
• Coordination and effective communication

Applications

• Immediate availability
• Candidates who meet the required profile will be called for an interview.

Management Support

• Provide daily administrative support for Directors.
• Maintains diary and calendars for Directors. Plan, organize, and manage appointments, meeting schedules and travel plans.
• Consolidate monthly/weekly reports for Directors' review
• Expenses and claims for Directors.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures
• Any other ad-hoc duties as assigned

Office Administration

• Manage HR records for staff.
• Handle all office matters relating to telephone, faxes, mail and daily courier.
• Review the office equipment contract such as photocopier, fax machine and courier services, etc.
• Order of pantry and stationery items as well as to maintain the stock.
• Handle the company’s corporate, staff gift and hampers.
• Undertake any ad-hoc projects related to the office admin.

Requirements:

• Minimum 2 years of secretarial/administrative support experience for senior management
• Proficient in MS Office suite

This position provides timely and effective secretarial support to the SVP Operations and SVP Finance as well as to handle confidential data.

Responsibilities:

• Ensure that all confidential secretarial and administrative duties are completed timely and within established company guidelines for SVP Operations.
• Manage the SVP Operation’s and SVP Finance's appointments and meeting schedules.
• Assist in preparation of presentation materials for meetings.
• Make travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Organising and coordinating visitors’ schedules, events and town hall meetings.
• Ensure effective and efficient documentation, filing and database management.
• All other administrative matters such as correspondences, stationery, pantry supplies, etc.

Requirements :

• 5 years of experience as a secretary
• Must have experience working in Manufacturing environment
• High proficiency in Excel, PowerPoint and Word
• Good communications and interpersonal skills
• Highly self-motivated, result focus and a team player
• Independent, resourceful, responsible and meticulous

Job Description:

• Assist Project Manager on Administrative Duties related to General Office Administration at Site Office (Recording, updating files, Documentations and photocopying)
• Liaise with the Head Office on office administration matters.
• Handle receipt of incoming mail including drawings and direct them to the relevant staff for subsequent circulation and follow-up action.
• Handling incoming telephone calls and assist in attending to complaints and feedbacks over the telephones.
• Handling all necessary data tabulation, compilation and assist in simple data submission as project needs.

Job Requirement:

• 5.5Days work-week
• Station at Project Site Office

• Provide secretarial and executive support to the Head of Department.
• Handle meetings, calendars, travel arrangements and plans, etc.
• Primary point of contact for internal and external stakeholders on all matters pertaining to day-to-day operations.
• Organize events, team outings, office renovations when necessary.

Requirements:

• Degree in Business Management or equivalent.
• At least 5 years of secretarial experience in MNC company.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Seeking a detail-oriented Legal Secretary/Paralegal for family law and probate support. Key duties: drafting legal documents, managing schedules, handling client communication, and ensuring compliance. Ideal for candidates with strong organization, communication skills, and legal experience. Apply to join a compassionate, client-focused team!

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

• Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.
• Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.
• Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.
• Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.
• Handle the submission of relevant statutory filings and ensure deadlines are met.
• Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.
• Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.
• Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.
• Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.
• Maintain a high level of confidentiality and secure handling of sensitive corporate information.
• Any other ad-hoc job assigned by manager.

Qualifications and Skills:

• Minimum GCE "O" or "A" Level.
• At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.
• Familiarity with Singapore’s Companies Act and corporate governance requirements.
• Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.
• Experience in handling corporate filings for offshore entities is an advantage.
• Strong attention to detail and excellent organizational skills.
• Good written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively within a team.

Others

• Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)
• Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)
• Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports .
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• More than 2-3 years’ experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

JOB SUMMARY

You will be responsible for providing support to the Secretary.

Job Responsibilities:

• You need to provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• You need to ensure meetings are effectively organized and record minutes of meeting.
• Able to handle and draft correspondences to business associates. Research, prepare and handle confidential-related matters.
• Able to maintain efficient filing system of internal, external and confidential documents.

Job Requirements

• You must have a minimum Diploma in Secretarial Studies or related discipline.
• You must have at least 5 years experience in a similar capacity.
• You must have prior experience in F&B / Hospitality industry would be advantageous. Possess a “can-do attitude” and eager to learn. A gastronomist who enjoys different cuisines.
• You must have a high degree of resilience, perseverance, focus and commitment is essential.
• Excellent written and verbal communication skills.Must be independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• You must have positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.
• Resides in the West area preferred.

• Reports directly to Director
• Salary range up to $3500 + AWS
• 5 day work week
• Working Location : CBD

Job Description

• Providing full secretarial support to the Director .
• Maintain proper filing system and proper record keeping of clients and contact information
• Handle expenses claim, travel arrangement and errands for director
• Assisting in General office administrative duties .
• Performing any ad-hoc duties as assigned by your supervisors

Requirements

• Good command of written and spoken English
• Min 3 years of Experience in secretarial duties.
• Proficient in Microsoft office
• Self-motivated individual who is efficient and organized
• Meticulous

Interested candidate, Kindly click on APPLY NOW

We regret that only short-listed candidates will be contacted shortly.

EA License No: 14C7092

EA Personnel No: R1105417

EA Personnel Name: Chia Meng Yong ( Kenny )