Role Description
This is a full-time position.
You will be responsible for
Recruitment
1) Involved in hiring activities for overseas entities in particular Singapore in a fast-paced environment.
2) Responsible all recruitment activities from start to finish, from job postings, candidates selection, interview arrangements, to conducting background reference checks
3) Raise Manpower Requisition form to get budget approval for headcount hiring, and answer questions from HR Director in Beijing
4) Understanding of job requirements and draft job ads that complies with MOM regulations. Liaise with hiring managers to select, arrange and perform interviews. Gather necessary information during interviews and provide feedback to hiring managers
5) Be the point of contact for successful candidates during offer
Staff Movements, Work Pass, HR related support
1) In charge of Orientation, onboarding and offboarding for employees and update Staff Database;
2) Handle and Follow up on employee-employer related matters independently
2) Take charge of complete HR & Admin processes for Singapore.
3) Maintain employees Personal files, keep up-to-date copies of HR policies, update Employee Handbook
4) Apply, renew, cancel SG work passes, arrange security bond to ensure compliance.
5) Key in dental/ optical/health screening claims into records and keep receipts for supporting. Prepare these claims for payroll for each month.
6) Maintain and negotiate Office health & medical & office insurances renewal and claims
7) Support in Department Budget preparation & monitoring of overseas HR Labor expenses costing matters, support in Annual Departmental budgeting
8) Collect, consolidate all overseas HR labor expenses for Group HR reporting in Beijing
HRBP and HR operations
1) Be the point of contact for HR business partnering for Singapore and India
2) Oversee end-to-end recruitment process as well as onboarding/offboarding arrangements
3) Collaborate with Global HQ / HQ to draft HR policies and processes to be rolled out overseas (in accordance to local laws)
4) Provide professional advice to the respective Country GMs, HODs in any HR programs including HRM System improvement
5) Responsible for HR, Corporate/Regional Events, etc., related budget and cost expenditure monitoring
Performance Management and Projects
1) Keep proper records of all JDs, KPIs and Performance evaluations for all overseas entities.
2) Email to notify all HODs to perform monthly performance review (for tabulating KPI points), quarterly coaching reviews and annual appraisal exercise for all overseas staff and oversee closely to collect back all completed appraisal records.
3) when assigned to specific projects involved, provide adequate support and documents preparations
4) willing to research on your own and self-learner, comfortable with working alone and with minimal supervision
Compensation and benefits
1) Learn and understand payroll regulations in different countries where Watchdata Offices exists
2) Conduct salary benchmarking and analysis against industry trends.
3) Prepare monthly payroll reports for HR Director's approval, explain payroll regulations and payments special items
4) Learn and understand local income tax regulations for payroll purposes
Coordinate Training & Staff Activities
1) Maintain Training Database and liaise with external training parties and coordinating training activities with service-provider and departments
2) Engagement: Arrange employee engagement activities and team building activities. E.g. Organize lunch talks, monthly birthday celebration, anniversary celebration.
handling employee relations issues, administering HR programs, coordinating events and team bonding recreation activities, payroll processing and supporting the HR team with other initiatives as needed.
Office Administration
1) staff card access management
2) Upkeep of office facilities (aircon, lights, fire extinguisher, etc) and office supplies (business cards, etc), replenish of pantry, liaise with office building management or source for vendors. Support in office lease matters.
3) Maintain Admin Expenses record to analyse office expenses for cost control.
4) Maintain contact lists, prepare yearly Overseas Office Calendar
Qualifications
- Bachelor's degree or higher in Human Resources, Business Administration, or a related field
- At least 4 years of experience as an HR Generalist, HR & Admin Executive positions or in a related role
- Ability to work independently, prioritize tasks with sense of urgency
- Responsible to follow through work matters consistently
- Dependable to work independently alone in Singapore
- Self-starter and Curious nature to dig further to learn new knowledge
- Have a heart for people, genuine concern for employees
- Strong knowledge in local employment laws, labor regulations, TAFEP practices and MOM work pass requirements (COMPASS, quota matters)
- Strong interpersonal skills to maintain positive relationships with employees
- Experienced with speaking to different levels of people in organisation (CEO,VP, Directors, Managers, Factory workers etc.)
- Posses good judgment between employer and employee perspectives,
- Effective problem solver and have a "big-picture" on solutions
- Comfortable to handle confidential information
- Excellent communication skills, both written and verbal
- Experience with HRIS system Info Tech, SAP and proficiency in Microsoft Office
- Able to start work immediately or on a short notice is highly advantageous
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