Candidates with more experience will be considered for Assistant Manager role.
Overall Purpose of the Job
Supporting both the Senior Manager, Human Resources and Senior Manager, Corporate Services, the Assistant Manager, Human Resources and Administration will be involved in the full employee experience cycle and support the company’s business as well as providing support in various aspects of office administration operations. He / She will establish himself/herself as a trusted HR team member to the group of company’s offices. This position will communicate and interact across all functions and at all levels.
Reporting Relations
Reports To : Senior Manager, Human Resources
with matrix reporting line to Senior Manager, Corporate Services
Direct Reports : Nil
(This is a 2 year contract role)
Specific Responsibilities
Human Resources
- Own the operational payroll process and delivery; including ensuring accurate, timely payroll and month end closing reconciliations and compliance to local statutory requirements
- Handle employees’ and directors’ tax filings and due clearance, including IR8A & IR21
- Ensure timely submission of regulated labour surveys by the Ministries
- Set up new hires in Dayforce, Chrome River system and update monthly organization chart
- Track and generate monthly list on employees due for probation review. Initiate review with the Line Manager and follow up in due course to complete and issue confirmation letter
- Manage training portfolio which include in-house training programs, Linkedin Learning administration etc. Source for training providers and training programs to support the organisation’s training and development initiatives
- Lead employee engagement initiatives to drive a high performance culture across the organisation
- Responsible for internal communications and recommend contents of interest to be shared externally via platforms such as Linkedin, Company website etc. Support in activities to enhance employer’s branding
- Act as the HRIS administrator. Assist in 1st level of employee support and maintain employees’ database, leave records through efficient management of HRIS
- Maintain employees’ database and maintenance of personnel file
- Responsible for full recruitment portfolio including and not limited to sourcing, talents pipeline, pre-screening of resumes, coordinating with agencies, preparation of employment agreements etc. To track recruitment costs and keep it within budget
- Manage onboarding and offboarding of employees and ensuring that compliance fit and proper screenings are completed and necessary documentations are issued
- Manage work pass administration for foreign employees
- Business partnering with functional leaders on employee movement and talent management
- Attend to employees’ queries on various HR matters and prepare related documentations
Administration
- Cover the duties of manager during his/her absence or when required
- Co-ordinate office facilities and equipment maintenance and repairs
- Liaise between building management and company
- Maintain access card system
- Act as Deputy in the off-site document storage project
- Assist in preparation of office administration expense reports and vendor reviews
- Manage and work with pantry lady to provide administrative and logistics support for Board Meetings, Management Meetings, company events and office operations
- Any other duties as so directed by the management
Required Skills / Work Experience
- Proficient in Microsoft Office applications such as Word, Excel, Powerpoint etc
- Hands-on in doing HR operations work
- Highly motivated and takes initiative to take up new challenges
- Team player with good interpersonal and problem solving skills
- Strong multitasking ability; flexibility and adaptability to a fast-paced environment
- Ability to handle high volume of requirements and tight deadlines
- Experience in HRIS is an added advantage
Qualifications
- Diploma / Degree in Human Resource or Business Administration or equivalent
- At least 5 - 7 years of working experience in HR functions (must be familiar with payroll)
- Well versed in local employment law and its processes
