1. Perform daily accounting tasks, including bookkeeping, auditing, and reporting

2. Maintain financial records and files

3. Assist in the preparation of financial reports

4. Participate in financial analysis and budgeting

5. Ensure accurate recording of the company's financial transactions

6. Perform weekly bank reconciliation

7. Bi-monthly billing to customers and contact for collection

8. Update GIRO list and prepare monthly GIRO collection

9. Ensure timeliness of month-end accounts closing and preparation of finance schedules

10. Assist in ad hoc duties where necessary

Requirements
· Minimum 3 years relevant experience
· Meticulous, adaptable and proficient in MS Office (Excel, Word, PowerPoint)
· Excellent interpersonal skills to communicate effectively across the organization
· Experience in social service sectors will be an added advantage.
· Able to start work immediately or at short notice

Salary and Benefits:

Competitive Compensation: We offer competitive salaries that reflect your experience and skill level, aiming to motivate your continuous development within the company.

Performance Bonuses: We have a performance bonus scheme in place to encourage and reward outstanding employee performance.

Comprehensive Benefits: We provide comprehensive benefits, including health insurance and paid time off, to meet the basic needs of employees and their families.

Professional Development: We support employees' career development by offering training and education allowances to help them learn and grow continuously.

Flexible Work Arrangements: We support flexible work arrangements, including remote work and flexible scheduling, to help employees better balance work and life.

In this role, you will work with client of wide range of nationalities. You will directly work with key client stakeholders to define the problem and determine solution requirements. You will be responsible for ensuring how solutions and services supplied by our company meet or surpass customer expectation.

This is an ideal position for an individual with a strong, unwavering commitment to customer service, with the ability to build productive relationships, resolve issues, and win customer loyalty.

If you are able to work on unstructured environment and passionate in your work, we would like to talk to you.

Requirements:

• Adept in Technology,
• Resourcefulness,
• Detail-Oriented,
• Anticipates Needs,
• Preferably specialized in Clerical/ Administrative Support or equivalent with experience in hospitality a plus
• Candidate must possess at least Secondary School/"O or N" Level, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate. Diploma or degree in any field.
• At least 1 Year(s) of working experience in any field.
• Experience in Hotel Management/Tourism Services or equivalent advantage.
• Entry Level candidates or new to workforce with the right attitude will also be considered.

To apply, write in:

• With your current and expected salary,
• Availability to join the company,
• Latest personal profile with photo.

We thank you for your interest and only shortlisted candidates will be contacted.

Qxstate Asia is committed to equal opportunity and diversity, and recruits people based on merit.

Job Description: Admin Executive

Location: Singapore

Position Overview:
We are seeking an organized and detail-oriented Admin Executive to manage and support essential administrative functions. The ideal candidate will ensure efficient office operations and uphold company standards in various administrative tasks, including monthly claims processing, petty cash management, travel bookings, and office supplies coordination.

Key Responsibilities:

1. Monthly Claims Processing: Compile, review, and submit monthly claims in a timely manner, ensuring accuracy and adherence to company policies.
2. Petty Cash Management: Maintain and manage petty cash transactions, reconcile expenses, and prepare financial reports as needed.
3. Basic Accounting Duties: Assist with basic accounting tasks such as data entry for financial transactions, maintaining records of accounts payable and receivable, and supporting month-end financial closing activities.
4. Travel Bookings: Coordinate and book travel arrangements for employees, including flights, accommodations, and other travel-related needs.
5. Stationery and Pantry Supplies Ordering: Monitor inventory levels, order necessary office supplies and pantry items, and ensure timely replenishment to avoid disruption.
6. Office Management: Oversee day-to-day office operations, maintaining a well-organized and efficient work environment.
7. Office Upkeep: Ensure that the office premises are clean, safe, and conducive for work by liaising with external vendors and service providers for maintenance and repairs as required.
8. Administrative Support: Provide general administrative support to various departments as needed, including document preparation, scheduling meetings, and handling correspondence.

Requirements:

• Proven experience in administrative roles or a similar position.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic knowledge of accounting principles and financial procedures.
• Ability to work independently and as part of a team.
• High attention to detail and commitment to quality.

Overview:
At Oldendorff, we carry 320 million tons of bulk and unitized cargo worldwide, with 14,000 port calls annually across 125 countries. Operating an average of 700 chartered and owned ships, we value adaptability, reliability, and team spirit in a rapidly changing international setting. We seek an organized, hands-on, and service-oriented Administration Manager to join our multicultural Singapore team, supporting office-related functions and administration projects from A to Z.

Key Responsibilities:

· Oversee the planning and ordering of corporate merchandise to ensure we have the right items.

· Support with various office operations (seating arrangements, mobile phone plans, lunch services, business card requests and courier services).

· Track office assets to ensure they are well-maintained and support a smooth work environment.

· Assist new joiners and employees with any administrative inquiries or requirements.

· Manage office bill processing, ensuring accurate records and timely payments within budget.

· Build and maintain positive relationships with tenants through effective contract management and prompt responses.

· Foster strong relationships with vendors and suppliers, including managing contract negotiations and performance evaluations.

· Assist with office maintenance activities to ensure compliance with safety standards and operational efficiency.

· Track expenses and prepare reports to provide insights into spending, ensuring adherence to budget.

· Oversee operations of bunker apartments, managing maintenance and tenant communications effectively.

· Manage warehouse inventory by monitoring stock levels and organizing storage for efficient order fulfillment.

· Assist with onboarding and offboarding processes in close collaboration with HR and Travel Desk

· Assist with planning and managing events ensuring all administrative aspects are handled effectively.

· Provide backup support for the Singapore administration team as required.

· Be available for after-hours or weekend maintenance work when necessary.

Requirements:

· Service-oriented, approachable, and willing to go the extra mile

· Strong team player with effective communication and interpersonal skills

· Previous experience in office or administrative roles.

· Comfortable speaking and writing in English.

· Familiar with Excel, Word, and Microsoft 365.

· Able to think on your feet, multitask, proactive and handle pressure with ease

· Experience in event organization is an advantage

This role involves secretarial and administration support to senior executives. Additionally, the role will also require planning, organizing, and executing internal company events. The individual will need strong communication and coordination skills to work effectively with various internal and external stakeholders. Handling and safeguarding confidential information is a critical aspect of the job.

Key Responsibilities

Secretarial Administration

· In charge of the day-to-day administrative functions for the whole office.

· Provide full range of secretarial and administrative support to senior executives

· To coordinate and facilitate to executive’s calendars to arrange appointments, meetings and overseas trip.

· Handling expense claims and general administration activities

· Handle correspondence, including emails and phone calls, and respond to inquiries promptly

· Maintain filing systems and ensure all documents are organized and up to date

· Take charge of all facility management matters such as maintaining office equipment.

· In charge of the procurement and administration of all office supplies and pantry supplies.

· Organizing company events and staff activities.

· Handle corporate and staff gifts and hamper.

· Support various projects and any other ad-hoc duties as assigned

Event Management

· Plan and manage end-to-end event logistics for biannual General Management Meetings (GMM), including venue, scheduling, and vendor coordination.

· Oversee event registration, attendee communication, and distribution of materials and agendas.

· Work closely with stakeholders such as board members, managing directors, and vendors to ensure smooth event execution, including handling hotel, visa, transport, meals, and other logistics for HODs and attendees.

· Provide secretarial and administrative support to HODs, including room bookings and scheduling throughout the event planning process.

Requirements

· Minimum Diploma in Business or other related field

· Proficient in Microsoft Office

· Minimum of 6 years’ experience with overall administrative secretary and some experience in end-to-end event management will be preferred. Secretarial experience at management level will be preferred.

· Able to multi-task and work in a fast-paced environment. Meticulous & attention to detail with a positive attitude.

· Highly professional manner and strong work ethic

· Twice a year travelling is required for GMM

· Good communication skills in English and Chinese, both written & spoken, are required for this role in order to liaise with China counterparts.

Administration Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.

• Developing, reviewing, and improving administrati

• Hiring, training, and evaluating employees and taking corrective action when necessary.

ve systems, policies, and procedures.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Collecting, organizing, and storing information using computers and filing systems.

• Overseeing special projects and tracking progress towards company goals.

• Building and expanding on skills by engaging in educational opportunities.

Administrative Manager Requirements:

• Experience in a related field, such as management or financial reporting, preferred.

• Exceptional leadership and time, task, and resource management skills.

• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

• Proficiency with computers, especially MS Office.

• Ability to plan for and keep track of multiple projects and deadlines.

• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

• Willingness to continue building skills through educational opportunities.

Human Resources and Administration

Employer: China top500 company -Base in Singapore

Company Type: Medical Devices and Equipment Maf and Sales Company. specializing in the production and sale of medical devices and equipment. The company's main products include disposable medical gloves, wheelchairs, crutches, fitness equipment, etc. Committed to providing high-quality products that meet international standards and sells its products globally, particularly in North America, Europe, and Asia.

Company Size/Structure in Singapore: Office renovation completed, 3-5 people

Reporting To: Daily work - Singapore Responsible Person (a Director); Personal itinerary of the Chairman - the Chairman

Job Focus (Key Issues to be Solved Upon Joining):

• Office renovation
• Secretarial experience is a plus
• Administration and HR
• Handling government affairs
• Partial financial matters such as tax processing (financial knowledge)

Job Responsibilities:

1. Handle comprehensive HR and administrative functions, including recruitment, employment contracts, onboarding arrangements, employee relations, payroll/social insurance, employee compensation and benefits, income tax, etc.
2. Responsible for office administration and maintenance for the renovation project, including office supplies procurement and management, asset management, office equipment maintenance, regular housekeeping, and office supplies replenishment.
3. Handle calls, faxes, emails, and couriers; assist in performing reception duties.
4. Maintain and update employee attendance and leave records, social insurance categories, and medical cards.
5. Execute any ad-hoc duties assigned by the management.

Job Requirements:

1. 3-5 years of relevant experience in comprehensive HR activities.
2. Proficient in Singapore’s Employment Act and other employment-related regulations.
3. Strong communication and interpersonal skills.
4. Strict discipline, meticulous, responsible, hardworking, mature, with strong organizational skills.
5. Able to adapt to a fast-paced work environment with effective time management.
6. Good command of written and spoken

Network Team Lead

Exp: 10 to 12 yrs

• Lead and manage the network administration team, ensuring smooth operations and project delivery.
• Design, implement, and maintain network infrastructure, including LAN, WAN, and VPN.
• Monitor network performance and ensure high availability and security.
• Troubleshoot and resolve complex network issues in a timely manner.
• Oversee network upgrades, expansions, and equipment installations.
• Implement network security protocols and manage firewall configurations.
• Coordinate with other IT teams to support system integration and network requirements.
• Plan and manage network capacity, scalability, and disaster recovery solutions.
• Establish and enforce network policies, procedures, and best practices.
• Mentor and develop junior network engineers, providing technical guidance and support.

You will be responsible for providing administrative and secretarial support to various clinical services in Medical, Nursing, Allied Health and the department. You will engage in effective office management such as maintaining and monitoring office equipment assets, ensuring proper documentation of purchases and timely submission of invoices and claims.

You will ensure the smooth running of clinical service and operations through coordinating manpower-related activities and providing administrative support for new staff hiring activities. In addition, you will support processes required to comply with SCH policies and regulatory bodies. You will also help to coordinate and provide logistics support for staff education activities.

Job Requirement

• Diploma with 2 years’ experience; or
• Higher NITEC / NITEC/ GCE N / O / A Level + 8 years’ experience
• Good writing skills, meticulous and organised.
• Excellent communication and interpersonal skills. Able to work independently and supervise junior clerical staff.
• Experience in healthcare setting will be an advantage
• Proficient in Microsoft Office

Mon to Fri 8.30am - 5.30pm

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.

2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.

3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.

4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.

5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.

6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.

7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.

8. To provide support and coordinate for the company events.

9. To handle and support visa applications and administration work

10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.

11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role

• Work independently as well as team player

• The role requires to coordinate and support counterpart in China and Hong Kong

• Good communication skills and able to initiate for improvement

We are seeking a detail-oriented and proactive Finance and Administrator to manage the financial operations and administrative tasks within our company. The ideal candidate will ensure smooth day-to-day operations and provide essential support to foster business growth.

Finance Responsibilities:

· Maintain accurate financial records, including invoices, receipts, and ledgers

· Prepare monthly account reconciliations

· Process and manage accounts payable and receivable

· Monitor and review daily expenditures of outlets

· Reconcile bank statements and track expenses

· Prepare financial reports, including income statements, balance sheets and analysis

· File quarterly GST return and annual tax returns

Administrative Responsibilities:

· Provide administrative support, including handling emails related to catering services and Ecosystem education queries

· Maintain profile and orders for delivery and sales platforms

· Handle ad-hoc administrative tasks as required

Qualifications and skills:

· Diploma in Finance, Accounting, or a related field

· Proven experience in finance and administrative roles

· Proficiency in accounting and bookkeeping software (e.g., SQL accounting) and MS Office (Excel, Word).

· Good understanding of financial rules, regulations, and policies

· Strong analytical and problem-solving skills, with attention to detail, and the ability to reconcile accounts accurately and in a timely manner

· Ability to work under pressure and manage multiple tasks

· Strong communication skills and the ability to work independently and as part of a team.

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Incorporation of companies for local and overseas clients

· Acting as company secretary

· Acting as nominee directors

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Accounting

Our client is looking for an Intern for the period of June to August 2025 to support an international sport event.

Responsibilities

As an Intern, Transport Administration, you are supporting the Deputy Director and the transportation team. Your responsibilities include transport administration and liaison with various stakeholders, with a focus on ensuring quality, efficient, integrated and seamless transport service during the event.

In this role, You will,

• Perform daily administrative tasks such as data extraction, mapping of data, calendar scheduling etc..
• Liase with vendor, transport desk and/or transport liaison officer on transport planning and/or activation
• Assist with the briefing or training of transport volunteers.
• Assist to coordinate, schedule and/or book for transport services
• Assist with the creation of Transport Handbook.
• Prepare slides required for meetings and presentations.
• Observe PDPA regulations when handling all persona data.
• Support the knowledge management after games-time

Requirements

We are looking for self-motivated individuals who value integrity, teamwork and take pride in going the extra mile to provide excellent service to stakeholders and the team. This individual should be a sport advocate through living an active lifestyle and staying active. If you share our vision and want to be part of our dynamic team, join us now!

In addition, an ideal candidate should possess the following:

· Previous experience in transport or event management or logistics and supply chain management.

· Knowledge of relevant software such as MS Teams, OneDrive and Sharepoint.

· Current student studying Nitec/WSDip/Diploma/Degree in Logistics and Supply Chain Management, Business Administration, Event Management or a related field.

· Highly organized with the ability to manage multiple priorities simultaneously.

· Strong ability to write and engage with stakeholders.

· Ability to work in a fast-paced and dynamic environment under minimal supervision.

· Familiarity with the transport operations is an advantage.

· Flexibility to work irregular hours and travel as needed before and during the event, including weekends and public holidays during pre-games or games-time.

Responsibilities:

· To provide sales administrative support to the Sales Team.

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated
• Administrative experience in the sales department is a plus

· Handle full spectrum of Corporate Secretarial work and attCi

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Preparation of accounts in xero

[Job ID: 706365]

Responsibilities:

• To support Japanese expatriates with their smooth relocation process including visa support, setting up bank accounts, housing/service apartments etc.
• Conduct onboarding and offboarding orientation.
• Support Japanese expatriates with their employee benefits arrangements such as children education allowances, medical expenses, housing allowance and memberships etc.
• Arrange billing with Tokyo HQ including JAS fees, trainee fees etc.
• Manage golf sets and corporate golf memberships maintenance including application, transfers and cancellation for subsidiary companies.
• Update and maintain HR-related data such as headcounts report, mailing list, organization charts, contact lists etc.
• Research and report on housing rental trends for negotiation of allowances review with Tokyo HQ.
• Maintain relationships and negotiate corporate rates with service apartment vendors.
• To support VIP visits, organize meetings and gatherings for Japanese expatriates.
• Organize crisis management simulations exercise including for subsidiary companies.
• Manage the documentations for corporate ACRA filing and update.
• Stand-in as Personal Assistant for General Manager (GM)/Acting GM in case of secretary absence.

Requirements:

• Min 3-6 years of relevant experience handling Japanese expatriate onboarding/offboarding
• Proficiency in Japanese (JLPT N1, N2) to communicate effectively through phone calls, emails and/or meetings with Tokyo HQ, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Prior experience handling work pass applications
• Proficient in MS Office applications and accounting systems such as SAP

To Apply, please kindly email your updated resume to [email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan
EA Personnel Reg. No.: R1549767
EA License No.: 07C5771

Yong-en provides integrated community care and social services, using a holistic approach to provide person-centred care to different groups of people in need and to their caregivers.

We provide effective and professional care services for underprivileged individuals, families and the elderly. We harness the power of meaningful public and private partnerships, and dedicated volunteers, to serve our beneficiaries’ interests as priority, and collectively to empower our community.

The incumbent partners the Executive Director, in execution of various HR activities in the employee life cycle and administrative matters for the Centre.

Job Responsibilities

• Manage manpower planning and all aspects of the employee life cycle for all positions
• Prepare annual manpower budgets, monthly payroll processing, yearly income tax reporting, and benefits administration
• Manage the performance management framework and processes
• Administer learning and development initiatives based on the Centre's and employee capability needs
• Develop and implement career development policies, frameworks, and programmes
• Plan, communicate and execute employee engagement activities
• Manage employee exit processes, including conducting exit interviews and administering exit clearance procedures
• Manage facility management, procurement, corporate insurance administration and workplace safety & health and take on the role of Environmental Control Coordinator
• Involved in corporate secretarial work on annual submissions to ROS and Charity Portal
• Coordinate logistics and arrangements for management committee and sub-committee meetings and AGM
• Handle any other HR or office administrative matters as required

Job Requirements

• Minimum degree in Human Resources, IHRP CP certified, with at least eight (8) years of working experience in a similar capacity
• Good knowledge of Singapore employment legislation and HR best practices
• Strong organising and problem solving skills, able to multi-task and detail oriented
• Service oriented, team player and adaptable
• Strong communication and interpersonal skills
• Able to build trust and develop positive working relationships with staff
• Hands-on experience with payroll software and strong Microsoft Office skills, especially Excel
• Interest in working in the Social Service sector

Only candidates who meet the requisites and are shortlisted will be notified.

You will play a key role in creating and implementing structured training programs to enhance workforce skills. You will work closely with HR and business units to identify training needs, keep process documentation current, and ensure all employees participate in relevant training initiatives.

Requirements:

• Organize and deliver training for existing employees, new hires, and customer visits.
• Create and update training materials for in-house programs.
• Monitor and assess the effectiveness of training programs.
• Develop a structured training framework to meet business needs and future demands.
• Work with business and HR teams to identify training gaps and ensure alignment with company goals.
• Continuously improve training processes to boost efficiency and impact.
• Collaborate across departments to ensure effective communication and coordination.

Requirements:

• Minimal 1 to 2 years of experience in Learning & Development are welcome.
• Knowledge of Inbound and Outbound processes, warehouse safety regulations, and storage strategies is a plus.
• Strong communication and interpersonal skills
• Proficient in English and Mandarin, able to deliver training in both languages.
• Proficiency in Microsoft Office
• Able to work independently and as part of a team

Interested applicants, please send in your updated resume in Word format. We regret to inform you that only shortlisted candidates will be notified.

EA License No: 18C9251

EA Personnel No: R1653228

Job Overview:

The Association Management Administrator is responsible for the day-to-day management and administration of the association’s operations. This role ensures efficient functioning across all departments, provides support to members, and implements initiatives aligned with the association’s goals. The ideal candidate will have excellent organizational and communication skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Support:Manage and oversee daily administrative operations of the association, including scheduling meetings, preparing reports, and maintaining records.
  Serve as the primary point of contact for members, handling inquiries, registrations, renewals, and other requests in a timely manner.
  Maintain the association's membership database, ensuring accurate records and preparing membership statistics and reports as needed.
  Assist in managing the association’s website and social media platforms, keeping content up to date and relevant.
  Organize and prepare for meetings, conferences, workshops, and events, including taking minutes, managing logistics, and coordinating with vendors and stakeholders.
  
• Member Services:Respond to member inquiries and provide exceptional customer service to maintain a positive relationship with all members.
  Support the development and execution of membership engagement strategies to increase recruitment, retention, and satisfaction.
  Assist in coordinating membership drives and campaigns to grow the association’s member base.
  
• Financial & Operational Management:Assist with budget preparation, financial tracking, and reporting, working closely with the finance team to ensure compliance and financial health of the association.
  Manage invoicing, payments, and renewals for membership, events, and sponsorships.
  Oversee procurement of office supplies, event materials, and other resources as needed.
  
• Board and Committee Support:Provide administrative support to the Council /EXCO and various committees, including scheduling meetings, distributing agendas, and following up on action items.
  Assist with the preparation of board meeting materials and reports.
  Coordinate communication between the board, committees, and members to ensure smooth operations.
  
• Event Coordination:Assist with planning and execution of association events such as annual meetings, conferences, networking sessions, and educational programs.
  Manage event logistics, including venue selection, catering, registration, and on-site support.

Qualifications:

• Bachelor’s degree in Business Administration, or related field (preferred but not required).
• 1-2 years of experience in an administrative or management role, preferably within an association or non-profit organization.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with budgeting and basic financial management.
• Ability to work both independently and as part of a team.

Key Competencies:

• Customer Service-Oriented: Focus on building strong relationships with members and providing high-quality service.
• Organized: Ability to handle multiple projects, set priorities, and manage deadlines.
• Proactive: Able to anticipate needs, solve problems independently, and adapt to a changing environment.
• Attention to Detail: Ensure accuracy and quality in work, particularly in managing databases, reports, and financial information.

Working Conditions:

• Office-based role with occasional travel for meetings and events.
• May require evening or weekend work during events or special projects.

Responsibilities

• Attend to all incoming calls and redirect to the respective officer in-charge.
• To make timely and important announcements through the Public Address (PA) system to notify all staff, as and when required.
• Maintain ENH’s Visitor Management Software.
• Ensure that all visitors adhere to prevailing Safe Management Measures by AIC/MOH, if applicable.
• To handle any queries, feedback from visitors and to escalate any concerns / incidents to Senior Manager - Operations for immediate assistance or contact SPF directly, should the situation warrant any timely intervention.
• Receive and direct visitors, contractors, and delivery personnel promptly with adherence to MOH/AIC’s prevailing advisory, if applicable.
• Ensure proper recording of visitors (NOKs, Sponsors/Donors, Volunteers) with Visitor Management system and staff movement.
• Perform administrative / clerical duties including photocopying, distributing all incoming and outgoing mails, incoming faxes, requisition of stationeries / office supplies and ordering of staff name tag / name stamp / company chop / name card / fruit basket etc.
• Ensure all medical specimens are dispatched in a timely manner daily, when required.
• Receive deliveries include letters, goods (including online purchases by staff) on behalf of various stalk holders.
• Issue meeting room key based on reservation and ensure all meeting rooms are locked after use. Ensure all whiteboard markers in the meeting rooms are usable.
• Support Finance department in collection of payment by NOKs / residents.
• Management of keys in the Key Press at the Reception counter as well as aircon / projector remote control for the meeting rooms and mouse and power cable for shared laptop in the meeting room. Maintain proper records for issuance of room key with related items eg. Remote control etc.
• Support Transport request with Optimo Route software. Liaise with driver for ad hoc / urgent request.
• Tracking issuance of ART kits.
• Generate monthly report for Postage stamp and ART kits.
• Update of phone list.
• Undertake any other duties assigned by the Reporting Officer, Senior Manager or Head of Centre (HOC).

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Responsibilities:

1. Strategic Planning: Develop and implement the annual work plan for the administrative department in alignment with the company's overall strategy.
2. Office Management: Oversee daily office cleaning and maintenance to ensure a tidy and organized workspace. Coordinate with property management to address any office-related issues.
3. Procurement: Develop and execute procurement plans for office supplies, equipment, and other administrative materials. Effectively control costs and improve procurement efficiency.
4. Process Optimization: Continuously optimize administrative workflows and improve efficiency, such as introducing digital tools to streamline administrative procedures.
5. Employee Engagement: Plan and execute company-wide internal events, such as team-building activities and holiday celebrations, to enhance employee engagement and a sense of belonging.
6. Budget Management: Develop and monitor the administrative department's budget. Allocate resources effectively to ensure administrative expenses are within budget.
7. Team Leadership: Lead and develop the administrative team, fostering a collaborative work environment and enhancing the team's overall capabilities.

Requirements:

1. Bachelor's degree or above. Preference given to candidates majoring in Management, Business Administration, or related fields.
2. At least 5 years of administrative management or related work experience. Experience in administrative management for a local Singaporean company is preferred.
3. Strong organizational, project management, and interpersonal communication skills. Proficiency in office software (e.g., Microsoft Office Suite) and administrative management software.
4. Possesses strong written and spoken English skills, and is able to communicate effectively in Chinese, particularly when working with Chinese teams.
5. Excellent leadership skills with the ability to motivate team members and foster teamwork. Demonstrates a high degree of responsibility and dedication.
6. Ability to quickly identify and resolve administrative issues. Possesses strong adaptability and decision-making skills.

Mon to Fri 8.30am - 5.30pm

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.

2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.

3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.

4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.

5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.

6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.

7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.

8. To provide support and coordinate for the company events.

9. To handle and support visa applications and administration work

10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.

11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role

• Work independently as well as team player

• The role requires to coordinate and support counterpart in China and Hong Kong

• Good communication skills and able to initiate for improvement

ADMINISTRATION MANAGER JOB DESCRIPTION

We are searching for a perceptive, creative Administration Manager to oversee office operations and administration staff members. The Administration Manager will hire, train, and evaluate administrative team members, develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently. You will also assist in developing and enforcing budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events, which may include training sessions, interviews, new hire orientations, and policy or procedure updates.

To succeed as an Administration Manager, you must be focused on ensuring attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.

ADMINISTRATION MANAGER RESPONSIBILITIES

Supervising day-to-day operations of the administrative department and staff members.

Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

Planning and coordinating administrative procedures and systems and devising ways to streamline processes

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business developments

Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Hiring, training, and evaluating employees, taking corrective action when necessary.

Developing, reviewing, and improving administrative systems, policies, and procedures.

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Collecting, organizing, and storing information using computers and filing systems.

Overseeing special projects and tracking progress towards company goals.

Building new and expanding existing skills by engaging in educational opportunities.

ADMINISTRATION MANAGER REQUIREMENTS

Bachelor’s degree in business administration, management, or related field.

Experience in related field, such as management or financial reporting, preferred.

Exceptional leadership and time, task, and resource management skills.

Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

Proficiency with computers, especially MS Office.

Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Willingness to continue building skills through education opportunities.

Administrative writing and reporting skills

• Availability to work within opening hours (e.g. evenings, holidays, weekends)

• The ability to work under pressure.

Job Description & Requirements

ADMINISTRATION MANAGER JOB DESCRIPTION

We are searching for a perceptive, creative Administration Manager to oversee office operations and administration staff members. The Administration Manager will hire, train, and evaluate administrative team members, develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently. You will also assist in developing and enforcing budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events, which may include training sessions, interviews, new hire orientations, and policy or procedure updates.

To succeed as an Administration Manager, you must be focused on ensuring attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.

ADMINISTRATION MANAGER RESPONSIBILITIES

Supervising day-to-day operations of the administrative department and staff members.

Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

Planning and coordinating administrative procedures and systems and devising ways to streamline processes

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business developments

Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Hiring, training, and evaluating employees, taking corrective action when necessary.

Developing, reviewing, and improving administrative systems, policies, and procedures.

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Collecting, organizing, and storing information using computers and filing systems.

Overseeing special projects and tracking progress towards company goals.

Building new and expanding existing skills by engaging in educational opportunities.

ADMINISTRATION MANAGER REQUIREMENTS

Bachelor’s degree in business administration, management, or related field.

Experience in related field, such as management or financial reporting, preferred.

Exceptional leadership and time, task, and resource management skills.

Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

Proficiency with computers, especially MS Office.

Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Willingness to continue building skills through education opportunities.

Administrative writing and reporting skills

• Availability to work within opening hours (e.g. evenings, holidays, weekends)

• The ability to work under pressure.