The Employer is a global manufacturer of high-performance sportswear and other apparels for top-tier global brands. As one of world’s largest design-to-delivery solutions providers in the apparel and textile manufacturing industry, the company has more than 60 manufacturing facilities across 16 countries and design facilities in key locations across the globe. It employs about 100,000 employees worldwide of which close to 70 percent are women.
The company is looking for an experienced office administration professional to join the team at corporate HQ in Singapore:
Position: Administration Officer
Job Code: EXP/AO/SG/1123
Location: Singapore
Responsibilities
The selected candidate will be responsible for operational and administrative support services in a timely and effective manner to facilitate effective functioning of Singapore office. Key responsibilities include:
- Office Upkeep - Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation.
- Validate requests for office furniture/equipment, obtain quotations, select/negotiate with suppliers; follow up until the delivery of goods,
- Purchase and oversee the supplies of stationery and welfare for the office.
- Assist with the employee onboarding process (related to employee registration, visa processing, opening of bank accounts etc.)
- Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)
- Ensure all staff members are duly insured with medical insurance covers and timely renewal of the policies.
- Liaise with apartment landlords on quarterly servicing of air conditioners etc.
- Filing and maintenance of relevant documentation
- Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors.
Requirements
- Degree/Diploma in business, human resources, or a related field.
- At least 5 years of experience in office administration.
- Some exposure to HR, book-keeping, purchasing, or facilities management preferred.
- Good English communication skills – both written and verbal
- Knowledge of MS-Office.
- Pleasant personality. Ability to work with multi-ethnic teams.
- Multi-tasking skills. Good work ethics.
