Reporting to the L&OD Team Lead, the HR Assistant will be responsible for providing administrative support to general HR Administrative activities across multiple functions including Training and Shared Services.
Below is a non-exhaustive list of deliverables expected from the candidate. However, it covers the foundational responsibilities and capabilities that are required for the candidate to be successful in role.
- Support the application and renewal of licenses and certifications.
- Assist with training sourcing, registrations and timely processing of invoices.
- Assist in the coordination and scheduling of training programs and workshops, including room bookings, equipment setup and tea break / lunch arrangements.
- Track and record employee participation and progress in learning initiatives.
- Assist in collecting feedback from participants.
- Maintain organized and accurate records of training documentation, library of training partners, attendance and feedback.
- Scanning and e-filing of work pass (WP/SP/EP), passports and training cards.
- Other general HR administrative tasks.
- Adherence to Safety Practices in the workplace.
The ideal candidate should have:
- At least 1 year of general administration experience.
- Previous experience in HR in the Built Environment sector is a plus.
- Strong organizational skills and attention to detail.
- Strong proficiency in MS Excel.
- Ability to work collaboratively in a team and manage multiple tasks efficiently
