Job Description & Requirements
We are looking for a Junior Admin Assistant to support our Human Resources department. The ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.
Ultimately, you should be able to ensure our HR department supports our employees while conforming to MOM employment laws.
Working hours: 9am-6pm Part-Time: 3 days (Fix by Executive)
Responsibilities
Payroll, conduct interview and providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
Onboard and Offboard
Organise and maintain personnel files, ensuring necessary personal records are filed
Update internal databases (e.g. record medical or maternity leave)
Provide support in recruitment such as job posting, sourcing, reference checks, arranging interviews, contract signing and onboarding of new employees
Prepare HR documents, such as employment contracts and new hire guides
Liaise with external partners, such as insurance agents, and ensure legal compliance
Ensure work pass applications (WP/SPass/EP) and status including monitoring of expiry date Support the management of disciplinary and grievance issues
Handle employees' queries about HR-related issues Participate in HR projects (e.g. help organise a job fair event)
Assist in any ad hoc duties assigned
Requirements
Minimum 1-2 year experience as a HR Admin, HR Admin Assistant or relevant role Diploma or above in Human Resources or relevant field MS Office literacy
Thorough knowledge of MOM laws Excellent organisational skills, with an ability to prioritize important projects
Strong communication, interpersonal and negotiation skills Good with time management and problem-solving
Meticulous and keen eye for details
