About Our Client
For more than a century, companies around the world have depended on our client to help ensure the quality and safety of their products, processes and systems. They are in the business of testing, inspecting and certifying products for industries worldwide.
Our client is an industry leader with more than 44,000 employees in 1,000 locations in over 100 countries.
They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.
HR Assistant (Contract)
Job Highlights:
- 5-day week
- 1-year contract (possible renewal or become permanent role)
- Completion bonus
- Workplace near Tai Seng MRT station (10 minutes’ walk)
Job Summary:
The role of the HR Assistant is to be the supportive force that empowers the Singapore HR Team. The ideal person for the job will be proactive problem solver with exceptional communication skills and a meticulous attention to detail. He / She will have previous experience working in an office environment, performing administrative and secretarial duties. Given the changing nature of the executive landscape, we reply on this role for flexibility and foresight.
Job Description:
HR Operations and Administration
- Digitization of physical files and upload to HR systems and SharePoint; ensuring all filings are up to date.
- Provide administrative support to daily HR operations such as:
- Creation, regular filing and closing of physical files;
- Arrange for pre-employment checkup with appointed clinics;
- Printing of staff pass;
- Preparation of new joiner welcome pack;
- Sorting and distribution of incoming physical mails;
- Updating and endorsing dental claims;
- Preparation of various HR letters (visa letters, employment certifications, immigration letters, etc.);
- Assist to prepare monthly confirmation review forms for HRBPs execution;
- Assist to prepare exit clearance forms for HRBP’s execution;
- Data entries in HR systems;
- Assist with exit clearance (collection of company properties) in the absence of the HRPB;
- Assist in tracking completion of mandatory compliance training;
- Arrangement of wellness and congratulatory gift baskets and compassion wreath;
- Assist with HR projects and any other duties when required.
General Administration Support
- Assist with documentation requirements when requested e.g., Visa applications, meeting agenda preparations, PowerPoint presentation slides;
- Be pro-active in rendering local meeting arrangements support such as ground logistics, flight and hotel bookings, dining reservations, events, etc.;
- Daily check on the common facilities (meeting rooms, phone booth, multipurpose room, pantry, recycling corner) to ensure they are clean, neat and in good order. Highlight to the Senior Admin Executive observations that need to be corrected.
- Assist in sourcing for meeting facilities, F&B ad-hoc work-related purchases, etc.;
- Assist with general office admin / facility tasks in the absence of the senior administrative executive (office upkeeping, meet and greet, escorting guests to the meeting rooms and helping with beverage etc.).
Job Requirements:
- Diploma in Business Studies, proficient in MS Word, Excel, PowerPoint and Outlook;
- Extremely tech, social media, online platform savvy;
- Minimum 1 year of administrative / secretarial experience in a fast-paced environment;
- Experience in travel management is a must;
- Proficient in the English Language, both verbal and written. The ability to speak a 2nd or 3rd language will be an advantage;
- Positive energy, high ownership of work deliverables and dedication and commitment in driving results;
- Discipline and trustworthiness when handling confidential information;
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
- Strong interpersonal and communication skills, with the ability to build rapport and maintain positive relationships at all levels of the organisation;
- Detail-oriented, resourceful, organised, analytical and able to handle multiple tasks effectively;
- Neat and well-structured written presentation skills (formatting, etc.);
- Driven, and self-starter who enjoys learning;
- Displays strong flexibility and adaptability to changes;
- Ability to work independently as well as in a team;
- This is not a hybrid work arrangement role. Telecommuting is extended on an ad-hoc basis.
Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!
Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:
What our client offers
Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.
Personal Data Protection Statement for Job Applicants
Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.
Only shortlisted candidates will be notified.
THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E
