Human Resource Manager

This role manages 3 HR executive to ensure the full spectrum of HR operations are performed timely and in the most efficient matter.

Recruitment

• Understand the talent market in Singapore and which are the most suitable (and cost efficient) recruitment channel and source.
• Supervise and provide advisory on hiring practices for SHINGDA including industry best practices.
• Set hiring KPIS for recruitment and ensuring targets are met.

HR operations

• Supervise the entire employee movement cycle within the group:
• Maintain up-to-date knowledge of labour legislation, implementing required changes to ensure compliances.
• Act as point of contact for managers regarding all human resource matters
• Build quality relationship with internal/external customers via monthly engagement.
• Ensure all documents related to recruitment and placements are in order: organization chart/manpower plan, job description, job analysis, job pricing strategy.
• Preparation of commission payable
• Manage all travel related expenses and booking
• Any other ad-hoc matters as assigned

Site workers

• Manage and supervise the preparation and processing of biweekly payroll for site workers; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions.
• Liaise with Finance for any cash matters. E.g payroll cash payment.
• Review, consolidate and tabulate the approved information and ensure accuracy of payroll deductions and amendments
• Organize and maintain worker’s -file records
• Manage and supervise the update of internal databases (e.g. record sick or home leave)
• Prepare HR documents, like site memo, changes of employment contracts and new hire guides
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Responsible for site employees’ queries relating to HR issues
• Responsible to ensure all claims, fundings, and rebates are followed up on timely manner.
• Prepare salary checklists and variance reports, filing of all payroll documentation.
• Support day-to-day HR administration work.
• Training matters.

1. ensure all workers are certified for regulatory or project requirements.
2. Registering and coordinating workers for training as per project requirements.
3. Processing of invoices
4. Updating of worker’s database upon training completion
5. Build quality relationship between head foreman/management and workers.
6. Liaise and ensure all workers are medically taken care of. Including but not limited to, following up with medical providers, processing of medical invoices and insurance claims.
7. Act as the point of contact between government agencies and SHINGDA. Including but not limited to Ministry of Manpower, TAFEP, TADM and grant agencies.

• Dormitory management.

1. Ensuring internal and external dormitories listing are updated, workers are assigned promptly to dormitory bed when available.
2. Updating of dormitory listing to government agencies as per required via email and apps.
3. Process monthly dormitory invoices.
4. Arrange dorm visits as and when required.
5. Prepare monthly reports for management reporting.
6. Attend monthly meetings with management and related BU’s. including quarterly toolbox meeting.

• Work injury

1. Monitor and prepare WICA submission for all SHINGDA workers.
2. POC for WICA matters including follow-up with insurer and medical providers.
3. Act as a representative of SHINGDA group for hospital visits.

• Benefits

1. Take charge and coordinate safety awards twice a year.
2. Leave encashment exercise for workers yearly.
3. Take charge and coordinate Long Service award for all staffs yearly.
4. Maintain and manage the Primary Care Plan for workers.
5. Review and recommend benefits policy, in line with industry practices such as, Air ticket reimbursement.
6. Recommend and propose employee benefits.
7. Point of contact for all feedbacks received by MOM.
8. Manage the appraisal cycle for workers (twice in a year)

• Take charge for any other ad-hoc matters that is not done by the HR executives.

• Take charge of the hiring process for workers/drivers. Including liaising between hiring manager, arrangement of entry to Singapore:

1. Manage all administrative matters for work pass including but not limited to
2. Application of work pass
3. Application of security bond
4. Complying of entry requirements as and when changed.
5. Attestation of IPAs for Bangladeshi workers.

• Disciplinary matters.

1. Manage all disciplinary and investigation matters for workers.
2. Interview all involved parties and update management promptly.
3. Prepare necessary paperwork upon concluded and update workers Pfile promptly.