This advertisement is for the recruiting position of Receptionist cum Administrative Assistant.
If successfully selected, you will be seconded to a MOE secondary school located in Mount Vernon.
Contract Period: From 01 Jan 2025 to 31 Dec 2025
Option to Extend: for a further period from 1 Jan 2026 to 31 Dec 2026.
Personnel to be deployed at the following hours:
- Mondays to Thursdays: 8:00am to 5:30pm, inclusive of 1 hr lunch break
- Fridays: 8:00am to 5:00pm, inclusive of 1 hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays.
- Personnel will be deployed for two (2) weeks during both June and December holidays.
The Services required are set out as follows:
Reception
- Handling incoming phone calls and recording phone logs.
- Performing simple administrative work.
- Managing counter duties such as attending to students, parents and walk-in visitors queries.
- Responding to enquiries and providing general useful information.
- Attending to goods delivery on behalf of staff.
- Caring of unwell students by rendering basic assistance to walk-in.
- To conduct wipe down using disinfectant for the front counter daily after recess and after lunch and for chairs at visitor waiting area daily at least once a day.
General admin
- To provide admin support for School Management Committee School Leaders and teachers.
- To provide admin support for school events and activities.
- Assist in the counting/sorting/packing/distribution of brochures or leaflets/items to the teachers and students.
- Attend to students leaving school early.
- Assist in the dissemination of information: school circulars, parents messages.
- Handle and keep track of lost and found items.
- Handle incoming mails.
- Assist in office admin duties such as data entry, filling, faxing, editing of documents.
- Maintain tidiness of the Reception area at all times.
- To manage stock of spare uniform.
- To support any other general admin duties as and when required.
- Any other duties assigned by the School Leaders/HODs/AM/OM.
The personnel shall minimally have the following qualifications, experience and skills:
Qualification
- Minimum GCE ‘N’ Level
Other Requirements
- Good communication and interpersonal skills.
- Good team player with a high level of initiative.
- Good customer service skills.
- Mature individual with a pleasant disposition, is polite, patient, caring and positive.
- Proficient in MS Office.
- First aid knowledge will be an advantage.
- Preferably with experience in a school environment.
