Job Description:
- Prepare, follow up and upkeep maintenance agreements, letter of offer
- Prepare, follow up and upkeep all quotations and service orders (including tracking list)
- Assist to input quotation in the accounting system.
- Update selected clients on monthly maintenance schedule
- Communication with the Technical team for job execution after quotation signed
- Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
- Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
- Update various monthly reports
- Prepare Permit to work for selected sites
- Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
- Sites visit and sales pitch required from time to time
- Assist in collating and analysing Pricing, Competitor Information and Loss of clients etc
- Assist sales manager in preparation of presentation slides
- Assist in building the SOR list (Standard of Rate)
- Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
- Assist with the Breakdown report, Health status of the elevator report, lift pit water report, incident report and upgrading report (including attaching of “before and after” repair/upgrading photos)
- Upkeep of various forms, label stickers printing i.e. service order, service chits, service reports etc
- Maintain and renew essential training courses for technical team
- Manage stocks of uniforms.
- Assist in stationery and distilled water ordering
- Other tasks assigned by supervisor/Management
Requirement:
- Qualification: Minimum Diploma in Business studies or equivalent
- Minimum 2 years of relevant experiences
- Proficient in Microsoft office i.e. Power point, Excel, words
- Possess a keen to learn attitude and is a team player
- The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
- Possess the ability to communicate (Read/write) in mandarin & English
