As the purchasing executive, you will play a vital role in ensuring the efficient sourcing and purchasing of goods and services for the organisation. You will be responsible for procurement process from start to finish, including identifying suppliers, negotiating contracts, and ensuring timely delivery of goods and services while maintaining quality standards and cost-effectiveness.
Key Responsibilities:
- Supplier Identification and Management: Research potential suppliers and maintain a database of approved vendors. Evaluate supplier capabilities, including quality, reliability, and cost-effectiveness.
Develop and maintain strong relationships with suppliers to ensure favorable terms and conditions.
- Procurement Process Management:Coordinate with internal stakeholders to determine procurement needs and specifications. Prepare requests for quotations (RFQs), requests for proposals (RFPs), and purchase orders (POs). Evaluate and analyze bids and proposals to select the most suitable suppliers.
Negotiate contracts, prices, and terms with suppliers to achieve cost savings and favorable conditions.
- Contract Management:Monitor contract performance and compliance with terms and conditions.
Resolve any contract disputes or issues that may arise. Identify opportunities for contract renegotiation or renewal.
- Inventory Management:Maintain accurate records of inventory levels and procurement activities.
Coordinate with warehouse and logistics teams to ensure timely receipt and storage of goods.
Implement inventory control measures to minimize stockouts and excess inventory.
- Compliance and Risk Management:Ensure procurement activities comply with relevant laws, regulations, and organizational policies.
Identify and mitigate procurement-related risks, such as supply chain disruptions or vendor non-compliance.
Conduct regular audits and assessments to monitor procurement practices and performance.
- Reporting and Analysis:Prepare regular reports on procurement activities, including spending trends, supplier performance, and savings achieved. Analyze data to identify opportunities for process improvement and cost optimization.
Qualifications and Skills:
- Bachelor's degree in Business Administration, Supply Chain Management, or related field.
- Proven experience in procurement, purchasing, or supply chain management.
- Past experience in SME setting preferred.
- Strong negotiation and communication skills.
- Excellent analytical and problem-solving abilities.
- Proficiency in procurement software and Microsoft Office Suite.
- Knowledge of procurement best practices and industry trends.
- Ability to work effectively in a fast-paced, deadline-driven environment.
- Attention to detail and accuracy.
