Role Overview:
The Project Coordinator will play a crucial role in supporting the new store construction process by handling a variety of administrative and coordination tasks. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience in construction project coordination, preferably within the food and beverages or retail industries.
Role Responsibilities:
Project Administration:
- Assist in the planning and coordination of new store construction projects from inception to completion.
- Maintain detailed project documentation, including contracts, schedules, and progress reports.
- Organize and manage project files, ensuring all documents are up-to-date and easily accessible.
Communication and Coordination:
- Serve as a liaison between internal teams, contractors, and external vendors to ensure effective communication and collaboration.
- Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
- Track and follow up on project deliverables and action items to ensure timely completion.
Budget and Financial Management:
- Assist in the preparation and monitoring of project budgets, ensuring all expenditures are documented and within approved limits.
- Process invoices and payment requests related to construction projects, ensuring accuracy and compliance with company policies.
- Maintain financial records and prepare regular budget reports for management review.
Permits and Compliance:
- Assist in obtaining necessary permits and licenses for new store construction projects.
- Ensure all construction activities comply with local regulations and company standards.
- Maintain records of all permits, inspections, and compliance documents.
Procurement and Inventory:
- Coordinate the procurement of construction materials, equipment, and supplies.
- Track and manage inventory levels, ensuring timely delivery of materials to construction sites.
- Assist in negotiating contracts and managing relationships with suppliers and vendors.
Project Tracking and Reporting:
- Monitor project progress and update project schedules to reflect current status.
- Prepare and distribute regular progress reports to project stakeholders.
- Identify potential issues and escalate them to the project manager for resolution.
Role Requirements:
- Bachelor’s degree in Construction Management, Business Administration, or a related field.
- 2-5 years of experience in project coordination, preferably in the food and beverages, retail, or construction industry.
- Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to work independently and as part of a team, with a proactive and positive attitude.
- Knowledge of construction processes, permitting, and compliance requirements is a plus.
- Familiarity with budget management and financial tracking.
