Accounts Payable cum Human Resource Executive

Job Scope:

The job scope of an Accounts Payable and Human Resource Executive involves independently managing company functions, including fund expenditure and developing HR strategies aligned with business goals.

Accounts Payable (AP)

1. Generating accurate daily, bi-monthly, and monthly financial reports (inventory, operational analysis, P&L, balance sheet, etc.) efficiently.
2. Managing daily general ledger entries, cash flow, inventory costing, and balance checks.
3. 3. Reviewing, preparing, and processing supplier invoices for payment through banking facilities or cash payment.
4. Collaborating with procurement and operations on ordering and purchasing, including import logistics documents, payment, and supply chain management, after thorough cost-benefit analysis.
5. Assisting in enhancing and implementing finance processes, controls, and policies in coordination with the bank.
6. Preparing, reviewing, and renewing bank financing facilities, including weekly banking forecasts and reporting on due dates, interest rates, and financing expenses.
7. Monitoring and overseeing company expenditures, including fixed asset-related expenses like vehicle parking, insurance, and equipment maintenance.
8. Data entry into imported products costing files
9. Generate monthly import stock reports

Human Resource (HR)

1. Overseeing the full employment process, including HR compliance, legal requirements, job postings, recruitment, interviews, candidate selection, onboarding, and termination.
2. Managing and maintaining accurate employee records and payroll, including overtime, incentives, expense claims, and statutory contributions (CPF, SDL, FWL).
3. Assisting in strategic human resource and manpower planning aligned with company goals, including staffing, recruitment, and employee development.
4. Preparing work schedules, coordinating training, monitoring employee performance, and conducting appraisals.
5. Ensuring employee welfare and company interests are met, including vehicle maintenance and managing work injury compensation or medical insurance claims.
6. Handling the application, renewal, or cancellation of employee work passes and ensuring their validity.
7. Liaising with government agencies for permit and license applications, vehicle road tax renewal.
8. Coordinating employee-related logistics such as purchasing air tickets, scheduling off-days for production workers, and arranging office cleaning duties.
9. Performing other ad hoc tasks as required by superiors and colleagues.