Tender Admin Responsibilities:
A tender administrator plays a pivotal role in the tender life cycle. This role assists in the tender process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out. Collates & checks documentation within the tendering and contract process.
- As a team player, you will provide admin support to the construction project team and support the team as an administrator in all tender related activities.
- To ensure strict adherence to proposal submission deadlines, project start and end dates, proposal submission guidelines/conditions, and submission methods.
- To ensure that the format, fonts, logos and other proposed elements provided are standard and meet the client’s tender requirements.
- To assist in simple BOQ under the guidance of project engineers.
- To manage and integrate all relevant departmental efforts related to bidding/tendering and contract review activities. To coordinate, prepare and collect bid submission materials for bidding/tendering activities, tender questionnaires and pre-qualification.
- Preparation & compilation of tender documentation such as SOP & Procedures, Safety Manuals, company track records, project schedules, organisation charts, employee headcounts, proposed employee profiles and resumes etc.
- Maintain a list of qualified vendors and assist in contract negotiations.
- Communicate with vendors as necessary during the bidding process, including non-disclosure agreements, confirmations of interest, etc.
- Develop and maintain internal procurement documents for the bidding process, including tracking management approvals for bids and contract actions.
- Manage the proposal files and organize the archive after the proposal is finished.
- Prepare regular bid status reports and schedules as required.
- Any other tasks as assigned by project manager to manage the day-to-day admin work.
Requirements:
- Minimum Diploma in any relevant discipline.
- Proficient in Microsoft (Excel, Words & PowerPoint)
- Minimum 2 years of related working experience in Construction Industry.
- Good interpersonal skills with multi-tasking abilities.
- Able to work independently.
