JOB DESCRIPTION - HR Specialist, HR Shared Services
Your main responsibilities as a MyHR Specialist will be to maintain and update employee records, as well as manage various HR documents and internal databases, such as holiday and leave administration. You will act as the first port of call to our employees for all HR related queries. As a priority, HR administrators will handle the full spectrum of HR operations activities. Core responsibilities include employee documentation, contracts, letters, payroll administration, recruitment & onboarding & starter packs etc. A good understanding and knowledge of employment law and ensuring the HR department conforms to these is key. Assisting with any other administrative tasks as and when they arise may be necessary, including helping with travel arrangements at time.
Responsibilities & Duties
· You are the first point of contact for employees on any HR related queries
· MoM Portal – responsible for a new application, issuance, renewal, or cancellation of a pass (EP, S Pass, DP, LOC or Long-Term Visit Pass) and reviewing work pass expiry for foreigners in the region.
· Job Banks portal
· Forming and maintaining employee records
· Managing Monthly headcount reporting
· Maintaining and SAP PH1 updating databases internally, such as vacation, sick, Family, and Paternal leave/maternity leave
· Leave management update, accrual leave etc
· Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides
· New hire Contract generation
· HR Letters for employees
· Reviewing and renewing company policies and legal compliance
· Communicating with external partners
· FTE - Headcount Reporting
· Responsible for administering the monthly Payroll process.
· Off-Boarding & Income Taxation matters
· Helping with various arrangements internally, from travel to processing expenses
· Filing of PFiles
· Manage employee claims/monthly expenses for payment processing
· Being organized and able to prioritize is vital, as is having good communicative and relationship building skills, as you will work with various people across the whole business.
· Responsible for UTILIZATION report and ACTUAL workings for IT consultant
· SAP PH1 Changes once a year e.g. Public Holiday, PTO, comp-off leave
· Procurement – PO creation
· Workforce Planning
· SAP - HCM expert
· Office admin such as pantries/stationeries, office season parking & courier
· Hands on HR
Qualifications & Skills
· Experience as an HR administrator
· Understanding various HR software systems, SAP HCM (PH1)
· Computer literate with programmes such as word, excel, etc.
· Good understanding of labour laws
· Organisational skills and ability to prioritise
· Interpersonal with good communicative skills
NO HEADHUNTERS PLEASE
