- Welcoming visitors and directing them to the relevant office/personnel
- Have ownership of office management systems and procedures including, incoming and outgoing mail and inbound call-handling
- Assist to coordinate and book venue for meetings and appointments (client meetings, business meetings etc)
- Maintain and upkeep of office admin records and filing system
- Track and replace office supplies including pantry as and when necessary to avoid interruptions
- Handle office maintenance and activities such as ordering F&B for birthday celebration and special meetings, vendor maintenance of plants etc.
- Liaise with contractors, vendors and suppliers for any issues relating to office matters e.g. maintenance and service of office equipment, cleaning services, maintenance of office facility etc.
- Assist Office Management Executive to coordinate on travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule)
- Support Marketing Dept on festive decoration and event decoration
- Required to sit at reception
- Any other ad-hoc duties as assigned by Office Management Executive/HR Director
Job Requirements:
- Diploma or Degree in administration, business or relevant field is preferred.
- Minimum 1 - 2 years of experience working as office admin or similar positions.
- Experience with administrative tasks.
- Experience of Microsoft Office and other office management tools and applications
- Good organizational and time management skills
- Be detail-oriented, and be able to handle multiple tasks effectively
- Able to prioritize and carry out routine responsibilities with minimum supervision
- Good command of written and verbal communication skills
