Total 9 job vacancies by Assembly Works (pte. Ltd.)

Founded in 2018, ASSEMBLY WORKS PTE. LTD. is an accounting and corporate services firm centrally along Eu Tong Seng St with sheltered access to Clark Quay and Chinatown MRT stations. With strong customer-centric focus, the company has grown steadily to where it is now while maintaining 5-star customer satisfaction.

Responsibilities:

• Executive Support and Confidentiality:
  • Handle sensitive and confidential information with the utmost discretion.
  • Prepare and manage communications and documents, ensuring confidentiality and accuracy.
  • Facilitate communication and coordination by conveying the directors’ instructions and work arrangements to various stakeholders within the company.
  • Organize and maintain the directors' files, documents, and records in both digital and physical formats.
  • Assist the directors in researching and following up on matters within the directors’ responsibility, including chasing responses and triggering follow-up actions.
  • Manage the directors’ email and messaging app correspondences and serve as the primary point of contact, screening and prioritizing inquiries, and handling routine correspondence on behalf of the director.
  • Manage the task list and follow-ups for the Director
  • Assist with and provide support for the Directors tasks
• Schedule and Meeting Coordination:
  • Maintain and coordinate calendars for the directors and managing appointments.
  • Record meeting discussion and follow-up actions.
  • Assist in preparing meeting materials, presentations and reports.
• Personal Assistance:
  • Manage the directors’ expenses and reimbursements.
  • Anticipate the directors' needs and proactively suggest solutions to improve efficiency.
  • Assist with and attend to the directors’ personal matters.
• Ad Hoc Tasks:
  • Efficiently manage and execute ad hoc tasks as assigned by the directors, ranging from project management to operational adjustments.
  • Adapt quickly to changing priorities and new challenges.

Requirements:

• Bilingual in English and Mandarin to liaise with Mandarin-speaking associates due to business communications needs.
• Excellent time management skills and the ability to work independently in a fast-paced environment.
• Strong sense of responsibility and ownership in the work.
• Ability to work under pressure
• Demonstrated ability to handle confidential information with discretion.
• Excellent communication skills, both written and verbal.

Company Profile

ASSEMBLY WORKS PTE. LTD. is a corporate advisory firm that assists local and overseas clients in registering companies in Singapore, and provides accounting, annual return filing, tax filing, trademark registration and human resource consulting services. We are located centrally along Eu Tong Seng St with sheltered access to Clark Quay and Chinatown MRT stations.

Roles and responsibility:

1. Provide administrative support to the corporate secretarial team, including preparation of documents
2. To prepare board resolutions and minutes of meetings using templates
3. Update and maintain registers and corporate secretarial records
4. Perform e-filing with ACRA and e-stamping transactions with IRAS
5. Conduct Client due diligence (CDD) procedures and record documentation
6. Assist with providing administrative support to company top management
7. Reach out to clients for statutory deadlines and reminders
8. Respond to clients queries in a timely and professional manner
9. Work with other departments to ensure that the clients requests and requirements are fulfiled

Requirements:

• Ability to prioritize work and meet deadlines.
• Able to work both in a team environment and independently.
• Good written and verbal communication skills.
• Organised, detailed and deadline oriented.
• Be flexible and adaptable in working styles.
• Prior experience in corporate secretarial work will be advantages but inexperienced candidates are welcome to apply.
• On job training will be provided.

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

Job scope:

• General administrative task and support
• Handling accounts receivable (AR) & accounts payable (AP), Bank Reconciliation
• Assist in accounting tasks
• Administering leave tracking & maintaining employee records on HR management platform
• Preparing and sending out of invoices
• Support admin function for purchasing
• Office General Administration works
• Executive assistant to Director
• Perform any other duties and responsibility as wehn required

Job requirements

• Minimum GCE ‘O’ Level with 2 year relevant experience
• Entry level applicants are welcome
• Excellent communication skills, both verbal and written in English
• Excellent inter-personal skills and the ability to build strong working relationships across organisation
• Meticulous approach to tasks, with strong attention to detail
• Ability to handle sensitive information, always maintaining confidentiality
• Knowledge with Accounting or equivalent

Are you ready to kick-start your career in Business Administration (Corporate Secretarial) with a dynamic and innovative company? Look no further! Assembly Works is on the lookout for a passionate and committed Business Admin Intern (Corporate Secretarial) to join our team for a 10-week full-time internship (or more!).

JC, ITE, Polytechnic, and University students, here's your chance to immerse yourself in a challenging yet rewarding environment, gaining hands-on experience and making a real impact in the corporate secretarial and accounting services industry.

Job Responsibilities:

• Handle corporate secretarial duties, including company incorporations, registration of foreign branches & representative offices, and striking-off of companies.
• Prepare directors’/ shareholders’ resolutions for ongoing corporate secretarial matters for clients.
• Manage tasks such as opening bank accounts, handling changes of signatories, and other administrative matters.
• Assist in drafting and updating a database of corporate secretarial precedents.
• Ensure compliance with relevant statutory and regulatory requirements for both the company and clients.
• Draft various agreements, including Sale and Purchase Agreement, Share Transfer, Share Swap, ESOP, and others.

Job Requirements:

• A keen interest in corporate secretarial and business administration.
• Meticulous attention to detail, excellent time management, and organizational skills.
• Effective verbal and written communication skills for seamless collaboration with our team and clients.
• Commitment to upholding honesty and integrity in all aspects of work.
• Familiarity with statutory and regulatory requirements in corporate secretarial practices.
• Proficiency in Microsoft Office applications.

Ready to embark on an exciting journey with Assembly Works? Send in your application to [email protected]. Join us in redefining excellence in corporate secretarial and accounting services!

Be part of a company where your skills are valued, your potential is recognized, and innovation is celebrated. Apply now and become a crucial part of the Assembly Works family!

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

Job scope:

• Manage work pass application and renewal
• Maintains accurate and up-to-date human resource files, records, and documentation
• Process payroll using payroll calculation tools
• Submit statutory claims - NSmen, Maternity, Childcare Leave
• Supports employment area with scheduling interviews
• Assist in documentation and filing
• Preparing and sending out of invoices
• Following up on accounts receivables
• Office General Administration works
• Other ad-hoc duties
• Traning provided

Job requirements

• Diploma / Degree in Human resource
• Entry level applicants are welcome
• Excellent communication skills, both verbal and written in English
• Excellent inter-personal skills and the ability to build strong working relationships across organisation
• Meticulous approach to tasks, with strong attention to detail
• Ability to handle sensitive information, always maintaining confidentiality

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

Secretarial/ Admin Duties:

Support the Corporate Secretarial team on various matters.

• Maintaining office files and internal database, including job files, vendor files and other files related to the Company's operations
• Preparation of corporate secretarial documents
• Assisting the corporate secretarial team
• Liaise with Clients on general administrative matters
• Assist with HR matters
• Provide assistance to Management on company operational duties
• Any other Ad-hoc duties as assigned

Accounting Duties:

• Verifying the accuracy of invoices and other accounting documents or records.
• Reconcile accounts in a timely manner
• Bank in cheques

Requirements:

• Competency in MS Office, databases and accounting software
• Accuracy and attention to detail
• Aptitude for numbers
• Ability to perform filing and record keeping tasks
• Data entry and word processing skills
• Well organized