Total 12,018 accounts cum admin executive job vacancies in Administrative / Clerical category in Singapore

Location: Changi Business Park – With Pick up in Tanah Merah (Morning & Evening)

Duration: 5 months

Key Responsibilities:

• Ensure all distribution activities are completed in accordance with approved documentation.
• Process Drug Order Forms, ensuring accurate entry of details such as batch allocation, quantity, and medication numbered packs into COSMOS.
• Allocate batches for opened and randomized protocols, identifying patient packs required for each Drug Order Form.
• Prepare all relevant paperwork required for each dispatch, adhering to distribution procedures, carrier requirements, and customs regulations.
• Arrange shipping of ancillary orders, including raising airway bills and generating shipping paperwork.
• Generate pro-forma and commercial invoices, Dangerous Goods declarations, e-Cert documents, and other country-specific declarations.
• Liaise with internal and external customers, and carriers regarding invoice approvals, queries, and amendments.
• Perform and maintain computer transactions in line with distribution and material control systems.
• Handle administrative duties such as photocopying, filing, and archiving of Operations documentation.
• Perform other ad hoc tasks as required by the manager.

Job Scope:

• Strong attention to detail and organizational skills.
• Proficiency in using distribution and material control systems.
• Excellent communication skills for liaising with customers and carriers.
• Ability to handle multiple tasks and prioritize effectively.
• Experience in a similar role is preferred.

For interested applicants, please send your updated resume to: [email protected]
All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599

Salary: up to $3500

Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Sengkang

Job Description:

• • Monitor and replenish office supplies (stationery, pantry items, etc.)
• • Prepare and submit payment requisitions for corporate travel and office related expenses.
• • Management of invoices including checking and submission for approval
• • Arrangement of couriers and mails local and overseas, including packing and coordination.
• • Assist on (flights, hotel reservation, visas, claims, etc)
• • Greet and register visitors professionally (assist guest on Access card, mobile, safety gear, Computer/IT support etc)
• • Organize maintenance for office equipment and service contract management (company accommodation, copier, aircon, door access, company phones, fire extinguishers, etc)
• • Other ad-hoc duties as assigned by Project Manager, Deputy Project Manager, Admin Manager & Deputy Business Manager.
• • Manage company vehicle & driver.
• • Daily arrangement of project vehicles.
• • Perform transportation duties for all staff of the project/visitor as required.

Job Requirements: Min Diploma in any course w min 3 yrs of relevant office admin experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Working Location: Island-wide
Contract Duration: Up to 12 Months Contract
Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm
Basic Salary: Up to $2,980 per month

Background:

This is a generic job posting for Entry Level applicants who are interested in a role within the Social Service sector. More details will be furnished during the screening process.

Responsibilities:

Your job duties may involve:

• Research Support: Assisting in conducting desktop scans and basic research activities such as conducting literature reviews, data collection, and data processing.
• Data Analysis and Reporting: Collecting, analysing, and presenting data from research activities to support decision-making and identify areas for improvement.
• Customer Service: Assist placement options for children requiring foster care.
• Marketing: Developing creative visuals, account Management with creative agencies, content creation, social media management.
• Audit / Investigations: Assist in onsite audits / investigation for Homes/Shelters. Managing referrals / feedback / complaints.
• Other ad-hoc duties as assigned.

Job Requirements:

· Diploma or Bachelor’s Degree in Psychology / Social Work / Early Childhood Education or other relevant disciplines.

· Immediate Starters are preferred (Not serving any notice period)

· Entry Level applicants with interest in the Social Service sector are welcomed to apply.

Interested candidates, please forward a copy of your resume to: [email protected].

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Our client is a Real Estate Industry. Due to their current expansion plan, they are looking for a Admin Officer to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities:

• Respond to all customer-related inquiries and provide timely updates to clients within a specified time frame.
• Coordinate with external vendors to ensure smooth processes related to clearance and transactions.
• Monitor and manage key accounts and reports, ensuring accurate tracking of flagged issues.
• Support backend operations for customer loyalty and rewards programs.
• Handle various administrative tasks and provide assistance for ad-hoc projects as required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

Duration: 1 yr contract

Salary; Up to $3K + 1 month completion bonus

Location: West

Working Hours: 5 days office hours

Job Scope:

• Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.

• Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.

• Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams.

• Manage meeting minutes, meeting follow-ups and expedite flow of work.

• Create and maintain distribution lists, organizational charts and maintain electronic files.

• Manage timely and accurate tracking of team’s budget and expenses.

• Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.

• Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.

• Support projects and initiatives as needed.

• Manage own time, professional development and prioritize workflow.

• Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.

• Take personal accountability for quality of own work that impacts the department and understands impacts of actions.

• Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.

• Provide back-up assistance in the absence of other administrative colleagues.

Job Requirements:

• Min. Diploma/ Degree in any field

• Min. 1-4 years’ experience in administrative role

• Experience using applications, such as Concur, WebEx and Ariba will be an added advantage

For interested applicants, please send your updated resume to: [email protected] All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599

• Position: Admin Assistant (Invoicing/Customer Service)
• Location: West (Tuas - transport provided from Tuas Link MRT)
• Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
• Salary (commensurate on experience): Up to $2800 + AWS + Variable Bonus + OT
• Duration: Permanent
• Industry: Manufacturer

Main Responsibilities:

• Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.
• Compile all the service reports and relevant documents from Service Coordinator to generate invoice.
• Performing daily invoicing functions by using ERP Navision software.
• Issue debit or credit notes for corrections.
• Ensure invoices are processed reconciled, billed accurately and in a timely
  manner.
• Sending the posted invoices with related supporting documents to customers in
  time via email or upload to customer’s given portal.
• Filling documents, general office duties (emails and courier)
• Provide admin support and ad-hoc duties as tasked.

Requirements:

• Minimum N/O/A Level/Diploma Holders in Office Skills
• A basic accounting knowledge
• At least 1-2 years of working experience in related field
• Must be PC literate in Microsoft Office Application

Email to [email protected]

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

**We DO NOT charge our candidates any referral fee nor bind them with any contract.**

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

· To provide sales administrative support to the Sales Team.

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated
• Administrative experience in the sales department is a plus

Sreenivasan Chambers LLC is hiring an Admin Assistant to support our team. Candidate must have relevant experience in admin/secretarial services at a disputes/litigation law firm. If you think you are a good fit for us, please apply to [email protected] with your recent CV and cover letter.

About Us:

We are a boutique law firm founded by Senior Counsel N Sreenivasan. Our team is dedicated to providing high-quality legal services to our clients, with a focus on Litigation and Dispute Resolution. Admin Assistants who join us can expect a collaborative and supportive work environment.

Job Summary:

You will be responsible for providing administrative and litigation support to our lawyers. You should be able to work independently, manage multiple tasks efficiently, and have a strong understanding of legal terminology and procedures.

Key responsibilities include:

• Conduct various searches such as business profile, people profile and cause book searches;
• Court filings on the ICMS / e-Litigation platforms;
• Support lawyers in hearing / trial preparation, including organizing exhibits and preparing trial binders;
• File opening and billing / invoicing matters;
• File and document management including managing calendars, scheduling appointments, printing and saving documents;
• Handle phone calls, emails, and other communications;
• Arranging for registered post and dispatches; and
• Pantry and receptionist duties where required.

Qualifications:

• Proven experience as an Admin Assistant or in a similar role within a reputable litigation firm.
• Knowledge of legal terminology, procedures, and Court rules.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software (e.g. Clio, Filevine).
• Excellent organizational and multitasking skills with a keen attention to detail.
• Ability to work independently with minimal supervision and prioritize tasks effectively.
• High level of professionalism, integrity, and confidentiality.

Additional Qualities and Experience

• Experience handling law firm accounts and claims.
• Experience with billing software and time tracking systems.
• Familiarity with ICMS and e-Litigation.
• Problem-solving skills and a proactive approach to work.

What We Offer:

• Competitive salary.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

ReplyForward

• Handle general administration and attend to enquiries
• Minimum O level
• At least 1 - 2 years of administrative experience
• Maintain proper filing system to ensure smooth documentation and administration of the estate
• Independent and multi-task
• Computer literate
• Work location near to Aljunied MRT station

Scope of work:

1. Front desk duties: answering of phone calls and walk-in enquiries
2. from students, parents and vendors.
3. Attend to injured students.
4. Admin work: filing, counting and distributing of flyers and data entry
5. using Microsoft applications - Excel, Word.
6. Able to keep calm and work under stress when the front-desk is crowded.
7. Attend to staff enquiries and requests.
8. Any other adhoc duties assigned by supervisors

Job Responsibilities:

• To perform general administrative duties including counter duties, filing and documentation, data entry, prepare reports, maintaining and compiling records.
• Assist with company accommodation matters.
• Manage office administrative duties including courier, provide clerical support on daily operation, including filing, scanning, photocopying, etc.
• To perform any ad-hoc duties as assigned by reporting manager from time to time.

Job Requirement:

• Able to work together as a team & Multitask
• Able to work independently with minimal supervision.
• Able to work in a fast-paced environment and have initiative to respond to various situations.
• Attention to detail and ability to handle tasks in a prompt and efficient manner.

Other Information

• Work Location: East Location
• Working hours: 8.30am - 12.30pm (Monday - Friday) / 5 Days work week

Interested candidates can apply via the CareersSG.

We look forward to welcoming you to our team!

• Perform way bill and invoices
• Handle inbound and outbound shipments
• Paste labels etc.
• Attending to emails and to support customers with shipments
• Loading/unloading of goods (must be comfortable to carry)
  • Ad hoc duties

Information

• Duration: Dec 2024 to Dec 2025
• Working hours: 5 days per week from Mon to Sat, 8-5pm
• Location: Kent Ridge

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at https://www.persolkelly.com.sg/policies. If you wish to withdraw your consent, please drop us an [email protected]) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng)

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Job Title: Admin Support Specialist

Job Description:

We are seeking a motivated and organized Admin Support Specialist to assist with various administrative tasks, including managing quotations, handling project accounts, and responding to inquiries across social media and email. The ideal candidate will have strong Excel skills and excellent communication abilities.

Key Responsibilities:

• Quotation Management: Create and manage simple quotations using Excel, ensuring accuracy and timely updates.
• Project Account Management: Assist in maintaining project accounts in Excel, tracking expenses, and providing regular updates to the team.
• Inquiry Management: Respond to inquiries received via social media platforms and direct email, ensuring a professional and prompt response.
• Administrative Support: Provide general administrative support as needed, including data entry, filing, and maintaining records.

Requirements:

• Proficiency in Microsoft Excel (formulas, charts, etc.).
• Strong communication skills, both written and verbal.
• Experience with social media platforms and customer engagement.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.

Preferred Qualifications:

• Previous experience in an administrative role.
• Familiarity with project management tools is a plus.
• Basic understanding of accounting principles is beneficial.

Job Requirement

· Candidate must possess at least Diploma in Finance/Accountancy/Banking or equivalent.

· At least 1 Year(s) of working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Knowledge of MYOB and QuickBooks accounting software

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Bilingual

Responsibilities:

· Handle full sets of accounts for clients

· Assist in timely and accurate monthly closing

· Preparation of payments

· Maintenance of proper accounting records and filing system

· Support operations and general day-to-day administrative duties (including payroll, CPF, EP admin, Tax admin etc)

· Assist in Secretarial work (Incorporation of Company, AGM, AR & etc)

· Provide secretarial support to Managing Director

· Able to handle confidential information in a professional manner

· Perform other ad-hoc duties as assigned

· Able to work independently and as a team

We provide on-the-job training
We provide opportunities for career advancement within company
Work-life balance working style

• To support product data entry and digitalization in product database
• To provide administrative support for regulatory projects
• Any other ad hoc duties

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Location: Yishun / Kim seng

Salary: Up to 5K

Perm

Description

• Provide executive support to Board members and Senior Management

• Provide administrative support and manage calendar for Board members and Senior Management

• Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims

• Plan team meetings, corporate events, and other organisational activities,

• Coordinate internal and external logistics for high-level meetings

Requirement

• Min. Diploma with minimum 3 years of relevant working experience

• Ability to maintain confidentiality and handle sensitive information securely.

• Outstanding communication and interpersonal abilities

• Excellent priority management and organizational skills

Interested candidates, do submit your resume in Word document to [email protected] or telegram @alexgohhl

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

[email protected]