Total 11,817 admin executive job vacancies in Administrative / Clerical category in Singapore

Job Description

· Provide customer service support like handling queries

· Collation and checking of grant applications, claims, statistics

· Data recording, scanning, filing and monitoring

· Contacting external parties/ applicants on grant application issues

· Assist in organizing training workshops

· Provide logistic support for events

· Provide support for user testing of system

Requirements:

· Possess at least A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

WHAT ARE YOU GOING TO DO?

• Perform billing activities for all import/export shipments in a timely manner and in accordance with Customers & CEVA’s internal KPI.
• Responsible for submission of job files billed to customers & filing internally.
• Any other related work that is assigned by the Superior from time to time.
• Preparation of supporting documents required on billing.
• Advise the supervisor of any problems or irregularities discovered within the assigned transactions.
• Send Pre-alert to destination CEVA stations / CMA agents with copy of shipping docs (AWB / BL / CIPL)
• CT to monitor POs last mile delivery to the vessel till POD are obtained.
• Consolidate billing invoices from hubs and park freight charges in cargowise for consol billing to CMA ships monthly.
• Update billing log sheet for finance record and verification due to different system used for posting invoices.
• Verify inter-company invoices and provide MISC dossier to billing team on monthly basis for DOSP06 / QLCRVO report.

WHAT ARE WE LOOKING FOR?

• Min GCE 'O' Level with at least 1 year working experience in billing / admin function
• Basic accounting and administrative work experience
• Proficient in Microsoft Word and Excel

OTHER INFORMATION

• CEVA Logistics, 15 Pandan Crescent (shuttle bus available from / to Clementi MRT)
• Monday to Friday: 9:00am to 6:00pm

• Data entry
• Assist with account opening administrative work
• Open, staple, sort and scan forms in mailroom
• Administrative support for daily operations.

Requirements

• No experience required as training will be provided
• Able to commence work within short notice

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Lynn Ho

R23114223

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Provide administrative and project management support which will include the smooth running of the day-to-day operations for the office, facilities management, equipment, assets and meeting rooms management
• Keep record of office sundries and expenses in Singapore offices
• Handle and distribute incoming and outgoing mails and courier arrangements
• Coordinate the repair and maintenance of office units and office equipment in Singapore offices
• Manage end-to-end process of overseas business trips, including complete visa documents, letters, travel insurance, accommodation and any other travel related matters in a timely manner
• Oversees office space, equipment, suppliers, furniture maintenance by utilising of resources
• Manage office cleaners, vendors, including office cleaning, pest control management, facilities management in Singapore offices
• Manage, requisite and maintain office supplies and consumables including stationery, season parking, pantry supplies and consumables in Singapore offices
• Coordinate the monthly phone bills at all office sites in Singapore and arrange for payment
• Recommendation, manage and liaise with suppliers and vendors on service agreement
• Manage office equipment and their contracts, leases, service agreements and ensure proper documentation and records
• Maintain updates and records of certificates, insurance, licences and permit documentation, including data management and filing
• Coordinate and arrange printing of name cards
• Manage the servicing, maintenance and renewal of motor vehicles
• Maintain office telephone directory
• Arrange and maintain records of corporate and festive gifts
• Assist in organising company events
• Support on HR matters

Find Out Even More At: https://tinyurl.com/mindflex-fulltime

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,800-$4,300/Month (Inclusive of Regular Team Incentives)
• Base from $2,500-$3,500/Month & Monthly Incentives ($300-$800/Month)
• Management positions start from $4,000/Month base salary (for candidates identified with leadership potential)
• Clear Salary Progression & Annual Salary Review (Min 5-10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

We are seeking an energetic and capable adminstrative staff to assist us with office administration.

In this role, you will be responsible for processing documents, maintaining databases, and liaising with clients. You may also be required to manage office supplies.

• To possess excellent communication skills and demonstrable experience.
• Outstanding administrative and organized in performing a wide array of administrative duties.
• Processing, typing, editing and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Directing internal and external calls, emails and faxes to designated clients
• Assisting with copying, scanning, faxing, emailing
• Observing the best business practices and etiquette

Responsibilities

• Reconcile invoices & identify discrepancies.
• Regularly reviewing & following up outstanding payment from customers.
• Assist with account payable & receivable.
• Liaise with external vendors on related accounts matters.
• Assist customer query and prepare sales quotation.
• General administrative duties.

Requirements

• Computer literate in Microsoft Office/Quickbook.
• Good initiative, ability to work independently & able to take instructions efficiently.
• Good team-player & interpersonal skills.
• 5 Days work week - 09.00a.m. to 06.00p.m.

Kindly email your Resume in *MS Words Format* to Mr Lex Ong Shee Hean (R1106602): [email protected]

(NOTE: The following information should be Included in the Resume. Thank you)

1. Date of Availability
2. Detailed Job Scope
3. Reason for Leaving for All Employments
4. Salary Expectation

Shortlisted candidates will be notified for an interview.

Visit our website for more positions: http://strategysolutions.com.sg

MOM License: 09C3018

Responsibilities:

Filing of invoices and documents

Input data into accounting system

Handling phone calls

Handling stock inventory & ordering

Manage administrative related activities

Requirements:

Minimum Secondary

Minimum Microsoft Excel,word and power point

Able to speak mandarin

Willing to learn

Able to work as a team

8am to 6pm

5 days work

Workplace in North Area

• Provide administrative and project management support which will include the smooth running of the day-to-day operations for the office, facilities management, equipment, assets and meeting rooms management
• Keep record of office sundries and expenses in Singapore offices
• Handle and distribute incoming and outgoing mails and courier arrangements
• Coordinate the repair and maintenance of office units and office equipment in Singapore offices
• Manage end-to-end process of overseas business trips, including complete visa documents, letters, travel insurance, accommodation and any other travel related matters in a timely manner
• Oversees office space, equipment, suppliers, furniture maintenance by utilising of resources
• Manage office cleaners, vendors, including office cleaning, pest control management, facilities management in Singapore offices
• Manage, requisite and maintain office supplies and consumables including stationery, season parking, pantry supplies and consumables in Singapore offices
• Coordinate the monthly phone bills at all office sites in Singapore and arrange for payment
• Recommendation, manage and liaise with suppliers and vendors on service agreement
• Manage office equipment and their contracts, leases, service agreements and ensure proper documentation and records
• Maintain updates and records of certificates, insurance, licences and permit documentation, including data management and filing
• Coordinate and arrange printing of name cards
• Manage the servicing, maintenance and renewal of motor vehicles
• Maintain office telephone directory
• Arrange and maintain records of corporate and festive gifts
• Assist in organising company events
• Support on HR matters
• Assist in the processing of Singapore payroll matters and to ensure accuracy and compliance with regulations

Our Client:

• Distributor Industry
• Mon-Fri 8am to 5pm
• Gul Circle
• UP $2,400 Basic + VB

Responsibilities:

• Manage administrative tasks for shipping projects such as processing delivery orders, import/export documents and invoices.
• Provide support by answering phone calls and updating inventory daily.
• Arrange and manage the scheduling and coordination of all administrative and logistical affairs.

Requirements:

• Min O level

For interested applicants, please click "Quick Apply.”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Chua Yun Jie (Clarisse)| EA Reg No: R24120480

JTE Recruit Pte Ltd | EA Lic No: 14C7215[AL1]

Job scope

- Photograph and edit images of shoes, bags, and luggage

- Designing the promotional poster (added advantage if knowledge of Canva/Adobe Illustrator/Adobe Photoshop)

- Manage day-to-day e-commerce platform administration and fulfillment.

- Pack products ordered through the e-commerce platform.

- Dispatch orders accurately to the logistics partner.

- To create, manage and upload product listings for Shopee, Lazada, Qoo10, Shopify, and Tiktok.

- Assist in live-stream selling sessions on Facebook, Shopee, Lazada and TikTok.

Requirement

- Malaysian, PR, Singaporean

- Minimum Diploma in related field.

- Fresh entry / Minimum 1-2 years related experience.

- Well verse in English and Mandarin.

- Basic skill in Photography

- Basic skill in Adobe Illustrator / Photoshop

Kindly email/Whatsapp your latest resume to us : [email protected] / 9679 8083

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

1) 3 to 6 months admin assistant

2) Preferably start June

3) Data entry

4) Invoice e - submission (scanning + data entry)

5) Flexible working hours can be arrange

6) Need to station at corporate client location @ Changi North Crescent

Global Financial Consultants (GFC) is one of Singapore’s most venerable and longest established wealth management and financial advisory businesses. Based in the heart of the financial district of Singapore, GFC is focused on providing a tailored and client-centric approach to help safeguard our clients’ financial future whilst guiding them on the path to achieve their personal financial goals and objectives. Our MAS regulated Financial Advisors pride themselves on providing professional and unbiased financial advice that helps our clients create and protect their wealth.

Why GFC?:

- Training & Support Provided – We ensure that you’re given opportunities to succeed

- Career Advancement Opportunities

- Quarterly Team-Building Initiatives

- Close-Knit Environment

- Opportunity to work with a diverse team

Job Responsibilities:

· Clerical receptionist duties such as filing, scanning, uploading and renaming of documents

· Booking of meeting rooms and attending to clients arriving for meetings

· Maintain clean reception area, meeting rooms and pantry

· Serving drinks and directing client to meeting rooms before informing Financial Advisors

· Ordering and monitoring of office, pantry and toilet supplies

· Create Purchase Orders for any ordering of office supplies and follow up with the invoices

· Coordinating all other front desk activities

· Collecting and segregating mails daily

· Mail out cheques and dropping off cheques at quick cheque deposit box

· Arranging for local and overseas couriers

· Provide administrative support to admin and accounting department

· Data entry duties

· Submitting business to providers

· Any other adhoc duties

Job Requirements:

· Candidate must possess at least GCE 'O' Level/Nitec, Higher Nitec/Diploma in any field

· Minimum 2 years related experience as a receptionist/administrative role

· Must be IT savvy and proficient in Microsoft Office

· Good interpersonal and communication skills

· Independent, initiative, responsible, attention to detail

· Ability to multi-task and work in a fast-paced environment

· Energetic and eager to learn new skills

· Great teamwork among peers

· Able to start work immediately

Note: Shortlisted candidates may be required to go through an Assessment Test to assess your typing and coordination abilities

GFC is an equal opportunity employer and we value diversity at our company. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.

We regret to inform that only shortlisted candidates will be contacted.

Key Responsibilities :

• Support specific project and program objectives as defined in the areas of responsibility, and that necessary preliminary activities (e.g., determination of outcomes, milestones, viability studies, and resource planning, among others) are completed.
• Support projects and programs assigned are completed in accordance with predetermined requirements, with specific attention to product/process specifications, project/program costs, resource utilization, and timeliness for completion.
• Reporting of field team performance through predefine KPIs
• Devise and deploy SOP's
• Assist annual audit
• Adhere to established policies and procedures and operational compliance requirements.
• Support data collection for materials & financial resources.

Requirements:

• Diploma / Degree in a business or finance-related discipline
• With or without experience are welcome to apply
• Strong research and analytical skills
• Good written and verbal communication skills
• Ability to work independently as well as in collaboration with others
• Self-motivated, committed, and enthusiastic
• Team player and have good people skills
• Proficiency in MS Office applications is expected
• Familiarity with Bloomberg terminal and relevant working experience will be an advantage
• Immediate or short notice preferred
• Only shortlisted candidates will be contacted.

• Management of HAD shared email accounts
• Liaising with other divisions on administrative matters for the department
• Scheduling of HAD's internal and external meetings (For e.g., HAD team huddle, Social gatherings, Wellness Chat, Meetings with AACs, etc
• Consolidation of CCEA submissions
• Conduct random verification on information captured by system are complete. Inform Indra if XX% of submissions do not meet the requirements
• Arranging for Courier
• Any other ad-hoc tasks.

Requirements

• Possess at least a GCE A LEvels or Diploma in any field
• Good in Excel
• Some prior experience in Admin

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Our client, a well established MNC in machinery engineering field are looking for an Admin Assistant/Executive to support the Directors and Administrative Manager on office administrative duties.

Responsibilities:

• Liaise with other business units for travel and accommodation requirements
• Arrange flights, accommodation and transportation for directors and business trips
• Handled invoicing, document processing and order fulfilment to maintain accurate records
• Monitored customer accounts and responded to inquiries promptly
• Contracts preparation, update/maintain executive admin records
• Handle event management and office/pantry supplies
• Performed ad-hoc administrative duties as required.

Requirements

• Minimum 1 years of relevant working experience in handling general administrative duties
• Excellent communication and interpersonal skill
• Ability to work well in a fast paced dynamic working environment
• Immediate candidate would be highly preferred

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to [email protected] OR [email protected]

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd. EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

*Please note that the successful candidate will be required to work in 2 different locations - Aljunied and Jurong East

• Daily reporting of absentee trainees to Sales
• Send confirmation/cancellation letters to trainees before commencement of class
• Timely checking of class attendance and assessment results in Trainer Portal and follow up with Trainers when it is not marked in system
• Record daily tasks completed in the tracking file
• Send results announcement to trainees

Requirements:

• Attention to detail
• Good knowledge of supported courses will be an advantage
• Good knowledge of training administration systems will be an advantage

Job Scope

• Handle general worker administration: work pass application / renewals, insurance & security bond applications, medical checkups, flight and dormitory arrangements
• Receive delivery of goods and issuance of tax invoice and delivery orders
• Other general administration activities

Requirements

• Minimum GCE O Levels qualification or equivalent
• Minimum 2 years experience in Construction or Manufacturing Industry
• Proficient in computer and internet use

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

• Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.
• Key in data information into computer databases and spreadsheets
• Update existing data in databases.
• Organize and manage data for easy retrieval.
• Verify accuracy of entered data.
• May involve scanning documents and creating digital files.
• Assist in the preparation of regularly scheduled reports.
• Any other tasks assigned by Management

Requirements

• Strong typing skills and attention to detail
• Proficient in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities.
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome

We are looking for a detail-oriented and proactive individual to fill the role of Admin & Customer Service Representative. In this position, you will be responsible for handling incoming enquiries from customers and supporting various administrative tasks to ensure the smooth operation of the business.

Key Responsibilities:

• Customer Enquiries: Manage incoming enquiries via phone, email, social media and other channels, providing accurate and timely responses to customer questions and concerns.
• Lead Management: Assess incoming leads and assign them to the appropriate sales team member, ensuring a seamless handover for further follow-up and conversion.
• Order Processing: Generate invoices and delivery orders (DO) for customer orders, ensuring accuracy and completeness in all transactions.
• Monthly Stock Take: Conduct monthly stock take to reconcile inventory levels, identify discrepancies, and maintain accurate records of stock movement.
• Sales and Expenditure Tracking: Maintain records of sales transactions and expenses, tracking revenue and expenditure to provide regular reports to management.
• Miscellaneous Duties: Assist with various administrative tasks as needed, including filing, data entry, and general office support.

Requirements:

• Previous experience in customer service or administrative roles preferred.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Excel & Word.
• Positive attitude and willingness to learn and adapt to new challenges.

• Deliver administrative support to the staff in Safety and Operations Department.
• Distribute Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Handle and maintain records of all Department invoices.
• Organize and uphold statistics of all casualties and incidents reported by vessel.

Requirements:

• Diploma in Marine Engineering or equivalent
• At least 1 years of working experience in Oil Trading industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R21100996

The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to [email protected] or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

Benefits:

• Salary: Basic up $2500
• Location: Alps Avenue (Company transport provided at Tampines and Bedok)
• Working hours: Mon to Fri (8.30am - 6.00pm)
• Permanent job with AWS
• 3PL
• MNC

Duties:

• Responsible for the coordination and preparation of all necessary documentation for the movement of warehouse cargo
• Coordinate with operations personnel to ensure readiness of cargo for deliveries.
• Track & Trace shipping details with Forwarding agents
• Weekly Cycle Count report

• Updating of shipment / Domestic deliveries status.
• Handle any other ad-hoc / administrative duties

Applicants who possess the relevant experience or interest are most welcome to apply.

**We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

Lau Wei Ling (Natalyn)
Registration Number: R1762677
MCI CAREER SERVICES PTE LTD (06C2859)

Roles & Responsibilities

Job Description

• Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents and filing DO
• Greeting and assisting visitors and clients
• Handling requests and queries appropriately
• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc.
• Provide support and assistance to other team members as needed
• Performs other related duties as assigned

REQUIREMENT

• Candidate must possess at least a Diploma in Business Studies/Administration/Management/Accounting
• At least 1-3 years' relevant working experience
• Required skill(s): MS Office
• Written and communication skills
• Ability to multitask and prioritize daily workload
• Preferably with a positive attitude and interpersonal skills
• Preferably with experience and knowledge in order processing for spare parts