Total 7 administrative clerical job vacancies in Administrative / Clerical category in caa changi airport terminal 2

Job Description

Import Support Admin (Part Time)

• To assist in daily support / operations.
• To sort import airfreight documents for finance and e-invoicing.
• To prepare e-invoice listing.
• To create jobs and invoice from systems.
• To assist in generating reports.
• Any other ad-hoc admin paperwork assigned by Supervisor.

Job Requirements

• Minimum O 'Level and above.
• 5 hours work time, 5 days work week (Mon - Fri) Hourly rate at $10 per hour
• Require basic airfreight knowledge preferable.
• Must be knowledge in Microsoft Office.
• Ensure punctuality and good attendance.
• To work together as a team.

Kenyon provides multi-trade services to the Bio-pharmaceutical industry, semiconductor plants, ultra-high purity gas industry and for high-end corporation fitting-out projects.

Our annual gross revenue is in excess of S$200 million and we have more than 500 staff in Singapore.

Kenyon Pte Ltd is located at the Kenyon Building, No. 8 Loyang Crescent,Singapore 509016.

Website : www.kenyon.com.sg

Job Highlights:

Immediate hiring

Group medical (hospitalization) insurance

Training will be provided

Job Description:

1. Document preparation using SAP ERP;

· Attend to Administration emails from Persons in Charge (PIC);

· Prepare project quotations to clients;

· Generate purchase orders to suppliers;

· Issue Invoices to clients;

2. Document preparation using MS Word and Excel

· Respond to emails from PICs or senior accounts staff

· Prepare letters relating to tender submissions and progress claim

· Prepare and update monthly Project Quotation status for management

· Create any other required documents

3 Ad hoc duties may include:

· Arrange import and export shipping with Fed-EX or appointed shipping companies

· Prepare supplier evaluation form for PICs to evaluate on half-yearly basis

· Handle vehicle related matters such as update of company drivers list, purchase of new vehicles, renewing of vehicles’ insurance and road tax.

· Handle company drivers matter such as road accidents or traffic offences from our drivers.

Job Description:

• Manage and coordinate the daily work schedules of the Installations Contract Services Team
• Ensure the timely and efficient execution of the daily work plans
• Liaise with engaged Qualified Person (QP) for the LPG Fire Safety and Shelter Department (FSSD) applications
• Monitor the progress of submission and approval processes
• Handle all operational communications, including schematic drawings, geographical location details
• Provide accurate and timely quotations for engineering projects
• Liaise with engineering vendors to facilitate project requirement
• Assist Team lead in scheduling the installation of LPG manifold systems and downpipes
• Ensure schedules are maintained and adhered to, facilitating smooth project operations
• Communicate and respond to the Singapore Civil Defence Force (SCDF) to address any enquiries
• Any ad-duties as request by HOD

Job Requirement:

• Minimum a Diploma in Mechanical Engineering or any equivalent discipline
• Candidates with SAP software knowledge will be added advantage
• Excellent organizational and multitasking skills;
• Strong verbal and written communication abilities;
• Proficiency in administrative and scheduling duties;
• Ability to effectively liaise with QP, vendors, customers and regulatory bodies;
• Candidate with familiarity to engineering processes, particularly related to LPG systems will be added advantages;
• Proficient in MS Office.

Statement Of Purpose (Overall Purpose of job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Update, prepare and co-ordinate the endorsement of warranty for Projects

• Co-ordinate with project managers on completed documents on pre & post project

• Update, prepare and follow up on Track Record and Client Assessment Form.

• Check & monitor monthly materials report.

• Monitor and control the workers flow including driver

• Monitor on the workers welfare including biodata, work permit expiry date, etc

• Handle department staff welfare

(B) General :

• Handle and provide administrative duties within department.

• Other duties as assigned.

(C) Safety:

• To follow the Company safety procedures, rules and regulations and to eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills

• Service oriented and good interpersonal skills.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• PC literate and knowledge in MS Office.

• Meticulous and a team-player.

(C) Experience :

• Preferably with at least 3 years in administrative and clerical work in construction industry or in related field.

Administrative Assistant supporting Sales and Aftermarket sales activities from Quotation, Order Acknowledgement, Invoicing submission and follow up.

Primary:

• Receive and acknowledge enquiries from clients.
• Raise quotation according to customer’s requirement.
• Coordinate with Service manager on any technical issues arise from sales enquires.
• Communication with customer on any issues regarding enquiries, quotes and order acknowledgment.
• Coordinate with Purchasing team to ensure orders are processed in a timely manner.
• Assist in raising order acknowledgements when needed.
• Ensure selling price is consistent for different customer accounts.
• Assist with resolving account receivable issues.

Secondary:

• Provide additional support to business when necessary.
• Any other ad-hoc responsibility assigned by supervisor.
• Represent the organisation in a responsible and professional manner.

Job Requirements:

• Min GCE "O" , "N" Level or Certification in Business Administration Course
• Years of experience 1 to 2 years is preferred.
• Proficient in Microsoft office Suite.
• Pleasant personality.
• Good communicator.
• Able to work under stress.

Responsibilities:

• Responsible for Day-to-Day Operations, such as Order Processing, purchasing, Receiving, Delivery Arrangement & Inventory Control
• General Administrative Support

Requirements:

• Diploma, ‘A’ Level or ITE Cert.
• 1~ 2 Years of relevant Experience
• Familiar with MS-Office Software
• Detailed Oriented, Systematic and Organized working style
• Team player

Job Description:

• Accounting data entry, billing, and invoicing
• Accounts Payable/Receivable
• Follow up on debtor payment
• Assist with customer phone & email enquiry
• Filing of documents
• Knowledge in full set of Accounts added advantage

Job Requirements:

• Minimum 2 years of working experience preferred
• 5.5 day work week, alternate Saturday off