Total 6,881 assistant manager job vacancies in Administrative / Clerical category in Singapore

Responsibilities:

• Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
• Identify and monitor cases that require further medical reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays.
• Accurate and timely processing of medical reports and related documents received.
• Liaise with various internal and external parties for prompt follow up and resolution.
• Manage cases for cessation and resumption of medical reviews, including managing the notifications.
• Manage cases that require change of appointments with internal or external agencies
• Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
• Assist to prepare report submissions and updates to management.
• Provide customer service and respond appropriately to public queries.

Requirements:

• Fresh graduates can be considered. Training will be provided.
• IT savvy and good working knowledge of Office and other common software.
• Excellent interpersonal and communication.
• High customer service orientation.
• Good command of English (written and spoken).
• Highly Disciplined, detailed, and meticulous

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.

Responsibilities:

• Support and track submission of reports (including medical reports), identify cases of delays and to take timely follow up actions including updating of records in system.
• Identify and monitor cases that require further medical reviews, take appropriate actions to identify and expedite cases that have experienced delays or lapses and/or to prevent delays.
• Accurate and timely processing of medical reports and related documents received.
• Liaise with various internal and external parties for prompt follow up and resolution.
• Manage cases for cessation and resumption of medical reviews, including managing the notifications.
• Manage cases that require change of appointments with internal or external agencies
• Manage cases of requests and appeals, reviewing the background details, engaging the requestor and relevant agencies, prepare submission and make recommendation to the relevant authorities for approval and all necessary follow up till satisfactory closure.
• Assist to prepare report submissions and updates to management.
• Provide customer service and respond appropriately to public queries.

Requirements:

• Fresh graduates can be considered. Training will be provided.
• IT savvy and good working knowledge of Office and other common software.
• Excellent interpersonal and communication.
• High customer service orientation.
• Good command of English (written and spoken).
• Highly Disciplined, detailed, and meticulous

(EA Reg No: 20C0312)

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.

About Poeme Labo Pte Ltd:

Poeme Labo Pte Ltd is a passionate startup company dedicated to restoring individuals' smiles and confidence at high-quality and affordable prices. Our mission is to perfect smiles while making clear aligner care accessible to everyone. With the company slogan, "The poetry of perfecting smiles," we are dedicated to transforming lives one smile at a time. We are excited to invite a proactive and versatile Administrative Assistant to join our team and help us make smiles brighter.

Position Overview:

As an Administrative Assistant at Poeme Labo Pte Ltd, you will be at the heart of our operations, ensuring the smooth functioning of our office and contributing to the optimization of our operational processes. Your role will encompass a diverse range of administrative tasks, coordination with external partners, and enhancing the overall operational efficiency of our startup. The ideal candidate is proactive, highly organized, and possesses excellent multitasking skills.

Key Responsibilities:

• Welcome and assist visitors, clients, and employees with a warm and professional demeanor.
• Manage incoming calls, directing them to the appropriate person or department.
• Handle incoming and outgoing mail and packages.
• Ensure a clean and organized office environment.
• Manage inventory and procure office supplies, ensuring availability.
• Oversee office equipment/assets and liaise with service providers when necessary.
• Provide administrative support to various departments, including scheduling meetings, and coordinating calendars.
• Support all administrative issues, including case submission, treatment plan follow-up, and spreadsheet/portal updates.
• Assist in organizing company events, meetings, and workshops.
• Solicit quotations and negotiate prices with vendors
• Maintain records of supplier communications and agreements.
• Liaise with suppliers to ensure timely delivery of materials and services.
• Conduct monthly stock takes to maintain accurate inventory levels.
• Perform quality control checks and meticulously pack products.
• Maintain records to ensure product accuracy before delivering clear aligners to customers.
• Actively participate in various ad-hoc projects and duties as required to support the company's growth and operational objectives.

Qualifications:

• Minimum GCE 'O' Level
• Experienced in office administration is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding organizational and multitasking abilities. Capable of working independently.
• Effective verbal and written communication skills are essential. Proficiency in Chinese is an added advantage.
• Attention to detail and effective problem-solving skills.
• Professional and approachable demeanor.
• Ability to maintain confidentiality.

Benefits:

• Competitive salary and benefits package.
• Opportunity for professional growth within a dynamic startup environment.
• Collaborative and innovative work culture.

Application Process:

Interested? Don't hesitate – click the "Apply" button now! We appreciate the interest of all applicants in Poeme Labo Pte Ltd; however, only those selected for an interview will be contacted.

Embreis (S) Pte Ltd is seeking creative and resourceful individuals to lead and develop our business by joining us as Full-time Admin & Marketing Assistants. You will provide a strong vision for the company's range of products and services; building on existing partnerships, setting new challenges and ensuring the company reaches its full potential.

For more info, please visit https://www.embreis.sg

Job Description:

• Provide support to Marketing Department and ensure that delegated marketing administrative tasks and activities are completed in a timely manner as directed.
• Handle all incoming phone calls and enquiries from email and social media.
• Oversee day to day marketing administration matters, including complaint case.
• Responsible for sales leads, including but not limited to contacting potential customers, arrange appointment with customers, inform sales on confirmed appointment, and update appointment system.
• Co-ordinate in the in-house event.
• Prepare attendance, performance, and leads reports.
• Responsible for marketing collateral inventory.
• Perform other ad-hoc duties as and when assigned.

Skills and Competencies:

• Only Singaporeans and PRs need apply
• Minimum O level and above
• Excellent communication skills, both verbal and written
• Effectively bilingual in English and Chinese.
• Good interpersonal skills, able to communicate well and work with people across different levels
• Ability to multi-task & prioritize according to situations.
• Positive and cheerful, able to thrive in fast-paced environment.
• Committed, reliable & takes pride in work.

Job Description:

Collaborate closely with programme team and vendors to oversee and support the following aspects of the study:

o Recruitment process (i.e., selection, scheduling, enrollment and onboarding of new participants)

o Daily study administrative processes

o Engagement of participants and supporting the Cohort Management team in dealing with participants complaints and queries.

Working Arrangement:

Location: Outram Park MRT Station

Salary: $13/H

Contract Duration: 1 March 2024 to 30 August 2024

Working Hours:

Mondays to Fridays: 9.00am to 6.00pm

Role Requirements:

• Minimum Diploma or equivalent
• Possess a minimum of 2 – 3 years of relevant working experience
• Has relevant hands-on experience working with vendors and running research studies/large scale programme management
• Excellent written and verbal communication skills
• Ability to multitask, work independently as well as part of a team
• Proficient in Microsoft Office applications (especially Excel, Word and PowerPoint)

This advertisement is for Admin Support Assistant.

If successfully selected, candidate will be deployed in local MOE schools.

Only Singaporeans and PR apply.

Contract Period: 01 Mar 2024 to 28 Feb 2025.

Options to extend the contract : 01 Mar 2025 to 28 Feb 2026.

Working Hours:

• Mondays to Fridays: 8:45 am to 6:00 pm, inclusive of 45 min lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Roles and Responsibilities:

The admin support assistant is to provide administrative & logistics support at the General Office, Centre of Excellence (COE) of the Mother Tongue Department as well as Head of Department (HOD) Room. The candidate is also to take charge of sick bay and printing duties.

Qualifications, Skills and Experience:

• 3 or more GCE ‘O’ Level passes including English and Chinese
• At least 3 years’ experience in school office administration
• Proficient in IT skills such as Microsoft Word, Excel and translation tools
• Bilingual with good communication skills
• Good team player
• Able to multi-task

Responsibilities:

• Assist with day-to-day administative tasks
• Handling onboarding documents
• Handle phone calls, emails and correspondence as needed
• Other ad-hoc duties as assigned

Requirements:

Min A / N / O level
Good interpersonal skills
Able to start work immediately

For interested candidates, please send your most recent and updated resume to [email protected]


Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

• Position : Admin Assistant (Receptionist / Invoice/ Simple Accounting)
• Location : Venture Drive (nearest MRT Jurong East 7 minutes walk)
• Working hours : 5 days a week : Monday Friday: 9 am 5pm
• Salary (commensurate with experience) : Up to $2700 + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Accounting and Corporate Regulatory Authority

Main Responsibilities:

• Perform digital data entry and manage physical filing systems
• Perform simple Bookkeeping
• Prepare reports, letters, Invoicing and other documents as needed
• Maintain an organized and clean work environment
• Support customer outreach to improve business marketing
• Other ad-hoc duties as assigned
• Attend client meetings when necessary

Requirements:

• No Experience welcome to apply- Training provided
• Strong organizational and time management skills
• Knowledge of Bookkeeping is an advantage
• Proficiency in Microsoft Office including Microsoft Outlook
• Bilingual in English and Mandarin to converse with Chinese speaking associate

Email your resume to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Senior Consulting Manager (APAC)

EA No: 13C6684

Reg no.: R2197224

Our client is a global MNC in the property industry. Due to business needs, they are currently recruiting an Administrative Assistant to support their team. They are located in the Central, easily accessible.

Location: Kallang/Bugis

Responsibilities:

• Schedule unit handover and key collection appointments with Purchasers or their authorized representatives.
• Communicate the confirmed daily appointments schedule to relevant stakeholders
• Perform general administration duties.

Requirements

• Minimum 'O' level and above
• Preferred experience in customer service or telemarketing, capable of responding to simple email inquiries.
• Proficient in Microsoft Office, especially Excel and Word. Knowledge of mail merge and VLOOKUP functions will be advantageous.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW . Alternatively, you can contact us directly at +65 98331116

We regret that only shortlisted candidates will be notified.

Email Address: [email protected]

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

· Provide customer service support like handling queries

· Collation and checking of grant applications, claims, statistics

· Data recording, scanning, filing and monitoring

· Contacting external parties/ applicants on grant application issues

· Assist in organizing training workshops

· Provide logistic support for events

· Provide support for user testing of system

Requirements:

· Possess at least A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

Interested candidates please send a copy of your resume to [email protected]

Leon Leong De Cong
R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Job Description

· Provide customer service support like handling queries

· Collation and checking of grant applications, claims, statistics

· Data recording, scanning, filing and monitoring

· Contacting external parties/ applicants on grant application issues

· Assist in organizing training workshops

· Provide logistic support for events

· Provide support for user testing of system

Requirements:

· Possess at least A Levels or Diploma in any field

· Able to commit for at least 3 months

· Able to commence work immediately or in short notice

· No experience needed, full training will be provided.

· Keen interest in the healthcare/ medical industry

Interested candidates please send a copy of your resume to [email protected]

Leon Leong De Cong
R1551708

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Job Description

To Provide administrative support, ensuring efficient operations with the company.

Responsibilities

• Attend to incoming and outgoing telephone calls.
• Attend to incoming and outgoing emails.
• Issue invoice and delivery orders
• Data Entry of sales report
• Update inventory stock
• Any ad-hoc duties if required

Requirements

• Proficiency in MS Office
• Minimum GCE "O" Level
• Good interpersonal and communication skills
• Independent and able to work with minimum supervision
• Knowledge of MYOB software

- Contract (renewable and conversion to perm based on performance and headcount availability)

- Up to $2500 + VB

- Depot Road

- Mon – Fri; 8.00am – 5.30pm

Job Responsibilities:

• Liaise with clients on training schedule for their employees.
• Arrange training facilitators based on clients' requirements and formalize training schedule.
• Ensure logistics and administrative arrangement are well planned and in place prior to the start of training.
• Collate and analyze feedback received from participants.
• Submit feedback report within the timeline and follow-up on feedback, where applicable.
• Collate reports from Trainers
• Administer procurement and process invoices promptly.
• Maintain records and efficient monitoring of all training sessions.
• Any other training or administrative related matters which may be assigned by the manager from time to time.

Salary:

• Up to $2500 + VB

Period:

• 1-year renewable contract

Working Hours:

• Mon – Fri; 8.00am – 5.30pm

Location:

• Depot Road

Requirements:

• A team player with ability to deliver work in an accurate and timely manner.
• Good communication skills, both written and spoken English
• A quick learner, able to work independently.
• Good with Excel.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Looking to join a high growth company with a dynamic team?

We are expanding our team and would love to meet you!

We are looking to groom aspiring Administrative Executives with a great level of passion for all things party related!

1) Agile problem solving abilities

2) Well spoken

3) Team Player

4) Strong leadership

5) High Dexterity

6) Able to work independently and handle projects as tasked by management.

8) Count stock and update product listings

9) Listing of new products on websites (both TFC and ATG)

10) Admin work (keying of orders)

Description

Support the business development team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
• Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point

• Position : Admin Assistant (No Experience Required/Good Company/Gul Ave)
• Location : Gul Avenue (Company Transport Pick Up)
• Working hours : Monday - Friday 8:15am – 5:30pm
• Salary (commensurate with experience) : Up to $2700 + AWS + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Electrical Engineering

Main Responsibilities:

• Simple Administrative Duties
• Data Entry / Updating of Client’s Licensing Particulars in the system
• Provide assistance to clients regarding licensing matters
• Coordinate with AR to invoice renewal of licenses
• Any other ad-hoc job being assigned

Requirements:

• Min O Level
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Key Highlights:

• Great Exposure to the government sector in healthcare industry
• Nearest MRT: HarbourFront
• Salary: Up to $3,000 per month
• Contract Duration: 12 months
• Working Hours: Monday – Friday (Office hours)

Key Responsibilities:

• To perform the full suite of secretarial activities on the regular meetings and engagements for internal and external stakeholders associated with the programme.
• To assist the coordination with the other teams within the division and / or programme.
• To contribute in ad-hoc squad(s) to achieve process improvements and problem solving.
• To perform other ad-hoc duties or staffing work the Division Director or Senior Assistant Director may allocate from time-to-time.

Key Requirement:

• Only Singaporean
• Degree in any field
• Experience in ministry / government agencies, will be an advantage.
• Advanced proficiency in Microsoft PowerPoint & Excel as well as graphics / animation creation would be an added bonus.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Key Responsibilities
- Perform data verification (on reports and systems)
- Conduct reasonableness checks on FATCA/CRS (Foreign Account Tax Compliance Act/Common Reporting Standard) from forms received
- Identification of reportable cases

Key Requirements
- Tertiary education and able to commit at least 4 months (from Feb to end May 2024)
- Responsible and meticulous in end deliverables
- Proficient in Excel
- Familiar with AS400 system would be a plus

• Facility and equipment management
• Handle new employees laptop setup, purchase of stationery
• Attend to visitors and deliverymen
• Ensure bills are paid
• Renew insurance (Example: doctor's medical malpractice, risk insurance), lease and licenses
• Assist in new clinic set-up and/or winding down of old clinics
• Other duties assigned by the reporting supervisor as required

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

We are looking for an Admin Executive to work full time for 1 year renewable contract.

• Handle incoming and outgoing correspondences.
• Provide general administrative support to project managers in day-to-day project documentation.
• Perform billings for respective projects and dispatch of Invoices in accordance with Clients’ practices.
• Procure, manage and taking regular inventory of office equipment and office supplies.
• Manage and update Purchase Orders, and ensure timely payment to avoid disruption in the provision of goods and services.
• Initiate screening process for new customers and preparation of source data ahead of screening.
• Managing contracts with proper filing system.
• Maintain and upkeep the Department’s data and records.
• To perform any other ad-hoc tasks/assignments/projects assigned by Management
• 5 day week @ AMK area

Maestro HR

damien lee tian hong

R1106726

16C8462

Job Description

• Data entry and filling
• Receive, check, sort, scan and processing of documents
• Packing/Unpacking of meeting stationeries
• Attend to phone calls and email enquiries
• May be assigned to perform registration and polling services at physical/hybrid meetings (off-site), when required
• Carry out any other duties that may from time to time be assigned
• Reporting to office for work (Normal working hours: 8:30am - 5:30pm), may be required to work overtime. Any overtime hours will be compensated by time off in lieu.
• Contract periods vary from 2 months to 6 months (may subject to extension)

Requirements

• GCE O-Level and above
• Have good communication and basic computer skills such as Microsoft Office
• No experience required as training will be provided
• Candidates on vacation or NSF awaiting enlistment are welcome to apply
• Able to work late hours and on weekends for the last 2 weeks of April 2024 (when required)

Our client is an estate management services company. They are looking for a Temp Admin Assistant to assist their team for the next phase of their business. They are located in the Central - easily accessible.

Responsibilities:

• Collect and review data for audits, utilizing tools like Excel, ACL, and Tableau.
• Assist in evaluating company processes and controls for rule compliance.
• Support team leader in finalizing audit reports, monitoring progress, and contributing to annual audit planning.

Requirements:

• Background in accounting, business, or related studies.
• Proficient in Microsoft Excel.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

19C9682 (Recruitpedia Pte Ltd)

EA Reg. No. R22106363

Lum Pei Yee

Responsibilities

• In charge of administering a variety of corporate secretarial activities for the listed corporation and its subsidiaries in Singapore.
• Schedule quarterly board meetings, prepare minutes, and advise board members.
• Annual General Meeting are needed to convene and serve which produces agendas and records proceedings.
• In charge of the group's statutory records to regularly updated and maintained.
• Operates an online board portal for meeting administration and director training.
• Maintaining group secretary profile with the Accounting and Corporate Regulatory Authority and executes BizFile+ lodgements.
• Collaborate with other parties to create Annual Reports and Sustainability Reports. Manage the corporate website of the company.

Requirements

• Bachelor in Corporate Secretarial or Legal Studies or equivalent
• With qualification in Institute of Chartered Secretaries and Administrators (ICSA)
• Experience in SGX Listing Rules and Singapore Companies Act 1967
• At least 6 - 8 years of corporate secretarial experience, preferably with SGX listed company background

Good written and communications skills.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.