Total 22 Senior Executive digital design manager job vacancies in Administrative / Clerical category in Singapore

1. To Assist Head of Sales in developing, planning, executive and monitoring marketing activities.

2. Assist in Managing website, social media planning for marketing activities.

3. Assist in planning Sales Target and ensuring that they are achieved.

4. Manage marketing department budget.

5. Manage all product related information update on website.

6. Develop and maintain a social media program.

7. Update and maintain all corporate presentation materials

8. Monitor and report on the effectiveness of marketing activities

9. Assist in managing relationships with external vendors and partners

10. Perform administrative and any other ad hoc duties when assigned

*** HR Contact Number : 6996 6666

· Able to commit night shift/during weekends &PH

· Able to commit OT

· Communicate with managers to coordinate schedules

· Prepare essential documentation, including memos, reports, and other forms of communication

· Handle human resource duties, including managing personnel databases and payroll

· Act as the organizational receptionist and receive calls and guests

· Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary

· Maintains and organizes meeting schedules

· Regularly check and maintain record of necessary office supplies

· Communicate regularly with staff to help procure needed items

Purpose of the Role:

The Office Admin Executive plays a critical role in ensuring the smooth operation of the office and supporting the team at A Life By Design Group. This role involves managing administrative tasks, coordinating office activities, and providing support for the successful execution of interior design projects.

Key Responsibilities

Office Administration:

1. Manage and maintain office records, documents, and correspondence efficiently.

2. Coordinate procurement and inventory management of office supplies, ensuring stock availability.

3. Oversee the maintenance of office spaces, liaising with vendors and contractors for upkeep.

4. Organise and schedule appointments, meetings, and team calendars.

5. Provide office support, including document preparation, filing, and correspondence handling.

6. Coordinate mail and courier services, ensuring timely distribution and receipt.

7. Maintain a database of vendors, suppliers, and partners for project-related support.

8. Manage petty cash and maintain accurate financial records for reimbursements and claims.

Project and Team Support:

1. Assist with project logistics, such as sourcing materials, coordinating deliveries, and tracking deadlines.

2. Manage travel arrangements, bookings, and accommodations for site visits or business trips.

3. Support leadership with preparation of meeting agendas, taking minutes, and following up on action points.

4. Organise team events, workshops, and celebrations to foster a collaborative work environment.

Ad-Hoc Responsibilities:

1. Handle any other ad-hoc tasks as required to support office operations, leadership, or project execution.

2. Adapt to the evolving needs of the business and provide assistance as needed to ensure organisational efficiency.

Requirements and Skills:

· Diploma or degree in Business Administration, Office Management, or a related field.

· 3-5 years of experience in office administration or a related role.

· Prior experience in the interior design, creative, or architectural industry is highly advantageous.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.

· Strong written and verbal communication skills to interact professionally with team members, clients, and vendors.

· Ability to draft professional correspondence, reports, and presentations.

· Exceptional organisational and time management skills, with the ability to prioritize and handle multiple tasks efficiently.

· Detail-oriented and able to maintain accuracy under tight deadlines.

· Proactive and resourceful in finding solutions to administrative and operational challenges.

· Capable of working independently with minimal supervision.

· A team player with excellent interpersonal skills to collaborate across departments.

· Adaptability to work in a dynamic, creative environment.

· Discretion and ability to handle confidential information with professionalism.

· Enthusiastic, self-motivated, and able to take initiative when needed.

· Flexible and willing to take on any other ad-hoc tasks to support the business and team.

Working Conditions:

· Full-time role with standard office hours (e.g., Monday to Friday, 9 AM - 6 PM).

· Monthly salary ranges between SGD 2,800 and SGD 3,500, depending on qualifications and experience.

Location: Jurong East, West Region, Singapore

Company Overview: Francyn Atelier is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.

Key Responsibilities:

• Client Communication: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
• Document Management: Maintain and update project files, contracts, and invoices.
• Scheduling: Organise project timelines, meetings, and appointments for sales team and designers.
• Data Entry: Accurately enter and maintain project-related data in internal databases.
• Support to Team: Provide all administrative support to the team such as preparing documents, and managing submissions.
• Accounts Support: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
• Vendor Coordination: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
• Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
• Other Duties: Perform additional administrative tasks as required.

Requirements:

• Diploma or degree in Business Administration or related field.
• Minimum of 3 years of experience in an administrative.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritise tasks efficiently.
• Detail-oriented and capable of working independently.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.
• High level of professionalism and discretion.
• Ability to adapt to changing priorities and work efficiently under pressure.
• A good team player.
• Working rights required for this role.
• Preferably able to start work immediately.

What We Offer:

• Competitive salary with performance-based incentives.
• Collaborative and inclusive work environment.
• Opportunities for professional development and career advancement within a dynamic SME environment.
• Opportunity to make a significant impact and drive growth within a growing interior design SME.

Job responsibilities:

• Provide general administrative support to Property Division including preparation of tenancy, Option to Purchase and documentations and to administer tasks accordingly and completed timely.
• Manage day to day tenancy related matters and address tenants’ feedback and requests promptly.
• Ensure proper handing and takeover of premises to/from tenants / buyers
• Address and respond to enquiry, feedback, and requests for property related matters.
• Maintain proper documentation filing record in orderly manner.
• Any other duties that may be assigned.

Requirements:

• Minimum Diploma qualified preferably in Building/Mechanical/Electrical Engineering/Facilities Management or equivalent qualifications.
• 1 – 3 years of related experience in Property Sales, Leasing, Property Management, office administration
• Possess strong interpersonal, technical, and follow-up skills.

· Provides administrative support to ensure efficient operation of office.

· Answers phone calls, schedules meetings and supports visitors.

· Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

· Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

· Exhibits polite and professional communication via phone, e-mail, and mail.

· Supports team by performing tasks related to organization and strong communication.

· Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Provides information by answering questions and requests.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Able to work with long hours, weekend and public holiday

Role

The Ad Operations Executive (APAC) will be responsible for delivery and trafficking of campaigns sourced in the APAC region, and will be based in the regional hub office in London. The ideal candidate will be focused on sales enablement, have an eye for detail, and will have had some experience of being part of a technically skilled team that has delivered successful results in a solutions-first environment. This role reports into the Ad Operations Manager based in Singapore.

Key Responsibilities and Accountabilities

Responsibilities

• Responsible for the delivery of ad ops campaigns sourced in the APAC region, including but not limited to quality control, trafficking, troubleshooting, reporting and optimization
• Ensuring good relationships with internal sales, compliance, editorial, technology and product departments including interpretation and application of ad operations SLA, issue resolution and escalation processes
• Provide operational support to external and internal clients to resolve any issues and develop a plan for the prevention of the same issues
• Achieve and maintain low error rates and put in place measures to prevent future errors
• Continually work to improve working practices to ensure efficient trafficking and best in class delivery
• Ensure that campaigns are launched on time, that campaign performance is adequately monitored, and any performance issues are communicated to the Sales team in a timely manner
• Assist in the operational implementation of new ad products
• Liaise with teams responsible for Inventory & Yield Management, Planning and Business Intelligence to ensure open flow of information and data to better understand performance, optimize campaigns, manage resources accordingly, and to achieve Yield targets

Knowledge, Skills, Training & Experience

Requirements

• A minimum of 1-2 years’ experience working in Ad Operations team in a digital environment
• Knowledge of leading ad servers including DFP and industry knowledge of Ad Operations environment
• Experience with order management tools like Salesforce and analytical tools
• Experience of trafficking ad campaigns
• Excellent interpersonal and organizational skills

Preferred Skills

• Broadcaster/publisher experience an advantage
• Knowledge of regional market and stakeholders

Job Summary:The Administrative Executive will be responsible for overseeing the day-to-day administrative operations of the company, ensuring efficiency and compliance with company policies. This role involves coordinating administrative staff, managing schedules, handling correspondence, and providing support to senior management. The ideal candidate should possess strong organizational and communication skills, attention to detail, and the ability to multitask effectively.

Key Responsibilities:

1. Coordinate and supervise administrative staff, including receptionists, secretaries, and office assistants.
2. Manage schedules and appointments for senior management, ensuring efficient use of time and resources.
3. Handle correspondence, including emails, letters, and phone calls, and prioritize incoming communications.
4. Prepare reports, presentations, and other documents for internal and external use.
5. Maintain office supplies inventory and ensure adequate stock levels.
6. Oversee facilities management, including office maintenance, equipment procurement, and vendor relations.
7. Develop and implement office policies and procedures to ensure compliance with company standards.
8. Assist in budget preparation and expense tracking for administrative operations.
9. Coordinate travel arrangements and accommodations for staff and executives.
10. Act as a liaison between departments, facilitating communication and collaboration.
11. Handle confidential information with discretion and professionalism.
12. Perform other duties as assigned by senior management.

Requirements:

1. Bachelor's degree in business administration, management, or related field preferred.
2. Proven experience in an administrative role, with at least [X] years of experience in a supervisory capacity.
3. Proficiency in Microsoft Office Suite and other relevant software applications.
4. Excellent organizational and time management skills.
5. Strong interpersonal and communication skills, both written and verbal.
6. Ability to prioritize tasks and work independently with minimal supervision.
7. Attention to detail and accuracy in all work.
8. Knowledge of office management procedures and best practices.
9. Ability to adapt to changing priorities and handle multiple tasks simultaneously.
10. Discretion and integrity when handling sensitive information.
11. Flexibility to work outside regular business hours when necessary.

Start Date: July 2024

Salary: $2,800 - $4,500/month

• Transform and enhance service delivery to the public and exhibit a keen interest in publicity and digitalization projects.
• Heavily involved in other admin and logistical workstreams, including managing in-house digital systems.

Requirements:

• Degree holder and equivalent;
• Prior knowledge and background in managing of projects, review and propose changes to improve existing e-service portal, with some admin roles are preferred;
• Possess strong analytical and research skills;
• Meticulous and independent worker who can carry out your responsibilities with minimum supervision;
• Possess effective interpersonal and communication skills;
• Good time management and be able to meet tight deadlines;
• Knowledge of Microsoft Office suite (e.g. Microsoft Excel, Work and PowerPoint)

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Duration: 1 year

Location: Novena

We are looking for highly motivated individuals with a passion to transform and enhance service delivery to the public and exhibit a keen interest in publicity and digitalization projects.

Responsibilities:

• Coordinate the implementation of technology-related projects.
• Overseeing the on-going publicity efforts to boost up our online e-services.
• Work with different stakeholders within and outside the organization and be exposed to many major workstreams and other digital functionalities.

Requirements:

• Possess strong analytical and research skills;
• Degree holder and equivalent;
• Meticulous and independent worker who can carry out your responsibilities with minimum supervision;
• Possess effective interpersonal and communication skills;
• Good time management and be able to meet tight deadlines;
• Prior knowledge and background in managing of projects, review and propose changes to improve existing e-service portal, with some admin roles are preferred; and
• Knowledge of Microsoft Office suite (e.g. Microsoft Excel, Work and PowerPoint)

Should you be interested in this position, please contact Mandy at 9640 2934 (https://wa.me/6596402934) your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710

Qualifications & Experience

Conversational English and Chinese speaking and written skills

Strong written and verbal communication skills

Proven experience as an administrative assistant or relevant role

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Google Drive (Google Sheets, Google Docs, Google Slides, etc.)

Excellent time management and organizational skills

Attention to detail and problem-solving skills

Ability to multi-task and prioritize tasks effectively

High secondary school or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus

Job Duties & Responsibilities

General and daily data entry works assigned by Managers and/or Directors

Assist to organise and schedule meetings with all relevant personnel

Prepare all relevant paperwork/documents required and attend meetings with Managers and/or Directors

Plan meetings and take detailed meeting minutes for all meetings

Prepare and distribute corresponding memos to relevant team members

Attend to all incoming calls /messages from subcontractors promptly

Attend to and follow through all inquiries via email and/or any messaging platforms applicable

Update and maintain office policies and procedures

Ensure smooth day-to-day operation of the office

Provide day to day administrative / backend support to all personnel (eg. Directors, Interior Designers, Managers, etc.)

Show initiative in providing ideas and solutions to improve workplace processes; as well as assist in any ad-hoc task that may be assigned

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and portfolio to [email protected] or contact at +65 9789 1977.

Only shortlisted candidates will be contacted

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710

• Report on the status of accounts payable and receivable
• Invoice preparation and follow-up, financial statement reconciliation
• Update internal accounting databases and spreadsheets
• Responsible for management and budgeting of cash flows
• Review effectiveness of internal controls with rspect of payment cycle
• Updating of cashbook and timely posting to the General Ledger
• Assist in the monthly closing of accounts including preparation of accounting journals and quaterly GST filing
• Hnadle general office administration matters
• Assist in other ad-hoc projects as required

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710

Duties

• To adhere to and follow strictly with the Company’s procedure.
• Accounting and basic administration
• Able to fulfill a full set of accounts for IRAS tax submission, AP & AR process, GL, account reconciliation, etc.
• Day-to-day operation and responsible for supporting the company in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services.

Requirements

• Experience would be an advantage.
• Well-versed in MS Office, especially MS Excel and Word
• Highly self-motivated, good working attitude with a high level of professionalism & integrity.
• Able to start working immediately, 5 and a half working days based on MOM 44h per week.
• Able to use accounting software

Job Highlights

• Great Learning Opportunity with Career Progression
• Fun & Vibrant Working Environment
• Alternative work-from-home schedules are available

Responsibilities:

• Managing accounts payable and receivable functions, which involve generating quotations, processing invoices and payments, verifying company credit card statements, tracking payments, and ensuring timely collection of outstanding receivables.
• Manage the timely closing process and reconciliations, including for intercompany transactions.
• Assist in the preparation of the financial statements of the company.
• Work with the company secretary on filing with ACRA.
• Conducting periodic reconciliations of bank accounts and other financial records to ensure accuracy and identify discrepancies.
• Quarterly GST submission.
• Daily cashbook update.
• Verify sales commissions and incentives.
• Work with Malaysia's accounts assistant to ensure the team's effectiveness and productivity.
• Fully in charge of general administrative functions, including office administration, IT equipment, and answering company calls.
• In charge of business trip arrangements.

Requirements:

• A diploma in accounting, finance, business administration, or a related field is typically required.
• At least 2 years of relevant work experience in accounting.
• A strong knowledge of accounting principles, tax regulations, and administrative processes is essential.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience using accounting software (Xero, HubSpot) is an advantage.
• Strong organizational abilities to handle both financial and administrative tasks efficiently.
• The ability to manage diverse responsibilities and adapt to changing priorities and deadlines.
• Strong problem-solving skills to address financial and administrative challenges effectively.
• Ability to work under tight deadlines and handle confidential information with discretion.

Benefits and remunerations:

• Annual salary review
• Performance bonus
• Healthcare benefits
• Unrecorded leave
• Birthday voucher
• Alternative work-from-home schedules are available

**We regret to inform that only the successful candidate will be notified.**

Responsibilities

• Data entry, Filing, Binding and Preparing documents or samples for sumbission
• Manage, track and report inventory or relevant
• Following up with suppliers and vendors
• Streamline processes and procedures to support the office

Requirements

• Pleasant personality and Team Player
• Precise and Motivated
• Good interpersonal and effective communication skills
• Good MS Office knowledge

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710

· Able to commit night shift/during weekends &PH

· Able to commit OT

· Communicate with managers to coordinate schedules

· Prepare essential documentation, including memos, reports, and other forms of communication

· Handle human resource duties, including managing personnel databases and payroll

· Act as the organizational receptionist and receive calls and guests

· Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary

· Maintains and organizes meeting schedules

· Regularly check and maintain record of necessary office supplies

· Communicate regularly with staff to help procure needed items

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710

Contract: 5 months (Extendable)
Salary: $2,000 + $100 allowance
Annual Leave: 14 days
Medical Coverage Provided
Location: Islandwide location (Can choose your GRC)
Working hours: 5 working days, 8.5 hours per day
(Schedule is to be decided by management level)

Training will be provided, no experience is required

Job Description
-Teach the community in Singapore with the latest digital platforms
-Applications such as Paynow, Paylah, Digital banking, Singpass, CPF contribution etc
-Walk along the neighbourhoods (Community centre, Hawker Centre, HDB area)

Job Requirements
-Good communication skill
-Comfortable in working outdoor

Cornerstone Global Partners EA License No: 19C9859
Chenlu Xu Registration Number: R23116710