Total 9,672 executive assistant job vacancies in Administrative / Clerical category in Singapore

Job Description

• Industry/ Organization Type: Manufacturing/Semiconductor Technology
• Position Title: Admin Specialist/Admin Executive
• Working Location: Kallang
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,200 + VB
• Duration: Permanent

Key Responsibilities

• Provide administrative support on the day-to-day office operations such as Clearing of mailbox & distribution of letters/documents, Filing of documents, Data entry, Answering phone calls, Managing & issuing stationeries, Arranging courier service, Issuing badges for customers/overseas employees and etc.
• Travel arrangements such as booking of flights, hotels etc.
• Administrate general insurance renewal, monthly reporting & coordinate claims (if applicable).
• Any other ad-hoc tasks as assigned from time to time.

APPLY NOW!!!

• Minimum GCE O Level with at least 2 years relevant experience
• Working knowledge of office equipment such as printers, copiers
• Proficient in Microsoft Office
• Experience in handling travel arrangements and administration of insurance will be an added advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65958 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Salary: $9.50/hr

Monday to Friday, 9am - 6pm, no sat

Location: Tampines North/Eunos/Pasir Ris

The Blood Pressure (BP) Monitoring Programme aims to enable patients with high blood pressure to better manage their conditions in the comfort of their home, with the help of simple technology and tele-consultations from the polyclinic.

Job Description

Enrolment of patients into Blood Pressure (BP) Monitoring Programme

OAS appointment booking for patients

Update patient’s data when required.

Generate and collation of reports.

Assist in the collation of monthly returns for submission to SHP-HQ.

Assist in the troubleshooting simple IT related issues.

Requirements

- Min O/N/NITEC in any field

- Able to start work immediately

- Able to commit for at least 3 months

If interested, please email me at [email protected]

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Temp Admin Assistant (Till Oct)

Location: Bunoa Vista

Duration: 7-8 Months

Salary: $13/hr

Job Description:

Programme Administration and Business Operations

- Perform programme administration and logistics functions including managing registrations and queries, room set-up, catering and logistical arrangements, procurement and billing matters, administering programme evaluations

- Work with internal and external partners to ensure smooth delivery of end-to-end processes in programme administration, logistics, and system support

- Review processes to strengthen programme delivery and business operations

- Perform other ad-hoc administrative duties required by the department, such as coordinating speaker engagements, data compilation and analysis, scheduling meetings and taking meeting notes, etc.

Job Requirements:

- Min Diploma/Nitec

- Min 2 years of relevant working experience

- Good interpersonal and customer service skills.

- Proficient in Microsoft Office applications, Virtual platforms such as Zoom, Google Meet, MS Teams.

- Able to start work immediately

If interested, please email me at [email protected]

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

General Admin main responsibilities:

1) Answering incoming phone calls and attending visitors

2) Handling general admin duties including replenishments of stationery and office supplies, tools, documentation control and etc

3) Hotel, ticket reservation and other administrative works

4) Assist on promoting company’s presence and expansion

5) Ad-hoc works in the office

HR Admin assistance duties:

1) Handling recruitment and selection activities including arrangement for interviews

2) Assist in staff training and development activities

3) Keeping, maintaining, and updating personal files/ record of employees, job descriptions, increment and renewal of employment contract

4) Other HR ad-hoc jobs

Requirement:

l Candidates should possess at least a Diploma in related field

l Minimum 2 years of experience required

l Able to multi task and work independently

l Good knowledge in Office, able to use PS is preferred

l Good working attitude and communication and interpersonal skills, team work, initiative, and good time management

Roles & Responsibilities:
1. Appointment Scheduling:

• Efficiently arrange appointments for customers.
• Maintain an organized schedule of booking.

2. Communication Handling:

• Manage phone calls, messages, and inquiries from visitors and customers.
• Provide accurate and helpful information to enquiries.

3. Inventory Management:

• Manage and maintain inventory.
• Stock up and Drawing out of inventory.
• Monitor inventory levels and alert management on replenishment of supplies.

4. Administrative Tasks:

• Perform filing and other administrative tasks as required or assigned.
• Ensure the overall cleanliness of the space.

5. Support for Preventive Care Activities:

• Provide the necessary logistics support for Preventive Care Activities
• Handle and maintain Preventive Care equipment with care and professionalism, ensuring cleanliness and proper maintenance.

6. Frontline Customer Service:

• Provide exceptional customer service to customer.
• Address inquiries and concerns in a courteous and efficient manner.

7. Sales Support:

• Assist in activities related to sales and promotions within the healthcare center.

8. Ad-Hoc Duties:

• Undertake any other ad-hoc duties as assigned by the management.

Requirements:
1. Fluent in English and preferably able to communicate effectively in Mandarin.
2. Energetic and a team player.
3. Possess good complexion with excellent customer service skills.
4. Strong communication and interpersonal skills.

Key Responsibility:

Reports

• Responsible in generating and ensuring the accuracy of all monthly/quarterly and/or annually reports that is required by both internal and external stakeholders

Donations in Kind

• Responsible for managing, planning and distributing of all incoming and outgoing donations to both internal and external parties
• Ensure proper documentations are kept up to date for any kind of donations received

Enquiries, Outreach, Office Management & Projects

• Handling of reception duties and attend to clients when needed
• Screen and manage incoming calls, emails and correspondence, handling or delegating when necessary in a timely manner
• Assist social workers with Community Outreach Programmes from time to time
• Effectively manage the usage of meeting rooms within the centre via the shared calendar.
• Liaise, build and maintain strong relationships with external stakeholders, various agencies and approved third party vendors
• Effectively maintain, track and record all electronic devices issued by the relevant agency are kept up to date and tagged to the respective staff
• Responsible for the annually stock taking of fixed assets at various centres
• Lead and work closely with social workers in the planning and execution of any Special Projects

General Affairs

• Point person for maintenance, mailing, shipping, office supplies, equipment, corporate branding
• Organize office operations and procedures
• Manage contract and price negotiations with external vendors, service providers
• Ensure office efficiency is maintained by carrying out planning and executive of equipment procurement, layouts and office systems
• Assisting in the organizing of promotional events and traditional or digital campaigns and attend them to facilitate to their success
• Prepare and deliver promotional presentations
• Take dictation and minutes of meeting
• Compose and post online contract on the company’s website and social media accounts

Projects

• Performs other duties as assigned, Project management.

Required qualifications and experience:

• Minimum GCE O level or a Diploma in any discipline
• Minimum 2 years of relevant social service experience
• Ability to establish effective working relationship with staff, other agencies and the community
• Ability to multitask and prioritize daily workload
• Organized and detailed oriented
• Excellent knowledge of MS Office
• High level verbal and written communication skills
• Discretion and confidentiality
• Exemplary planning and time management skills
• Willing to learn and grow with the organisation
• Prior Experience in the Charity sector, knowledge in Information Technology/ Marketing and Communications is an advantage

Description:

• Make sales call to existing customers on a planned itinerary covering all customers based on schedule, i.e. weekly, bi-monthly.
• Achieve the team target through taking repeat orders through phone calls.
• Managed sales enquiries and close sales deal for the team.
• Ensure consumer's queries, complaints and issues are resolved in a timely manner with accordance to the proper guidelines and SOPs.
• Manage customers' need efficiently in providing relevant documents e.g. products, certifications through liaising within departments.
• Handle customer feedbacks, provide appropriate solutions and alternatives within timelines and do proper follow-up to ensure issues are followed through and solved
• Responsible for invoice submission on customer portals.
• Sales commission reports generation.
• Any other ad-hoc tasks assigned by superior

Requirements:

• Able to work in Tuas (Monday to Friday, work in office)
• Able to commit fully with no holiday plans till end June
• Min. N/O/A lvls

Interested candidates, please forward your resume to [email protected] or whatsapp 94498220!

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Our client is an established company in F&B industry. Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

1. Accurately input data for local and overseas purchase orders;

2. Checks on costing before all PO creation;

3. Implement Merchandising System:

• Masters merchandising program/checklist. OTB, delivery schedule, monitoring holding stocks and sell-through.
• Updates all price changes (PCM) promptly.
• Creates SKU.
• Generates and print price tags.
• Updates changes to merchandise plan in the system as and when required.

4. Co-ordinates merchandise for photoshoot;

5. Prepares memos, letters, reports and agreements/contracts and file the same. Maintain files to ensure that all filings are current; and

6. Any other duties which may be assigned from time to time by the supervisor.

Requirements :

• Meticulous in handling data and ensuring accuracy in all tasks performed
• Proficient in Excel and Powerpoint
• Able to commit 5–6 months
• 5-day work week, 8.30 am – 6.15 pm

Working location : Ang Mo Kio

Able to start immediately

We regret that only shortlisted applicants will be contacted.

All data collected will be used for recruitment purpose only.

Handle admin/clerical works.

Handle incoming and forwarding of calls.

Handle workers' related matters.

Familiar with MOM/Government regulations.

Perform administrative and accounting duties as assigned.

able to perform simple HR duties

General Duties/others ad-hoc duties as and when assigned

Job Requirements and Qualifications

Good Computer literacy

Proficient in MS Office (MS Word, Excel) and search engine

Candidates with relevant working experience has an advantage

Job Description

• Industry/ Organization Type: Manufacturing/Retail
• Position Title: Admin Assistant/Admin Executive
• Working Location: Jurong East
• Working Hours: Monday – Friday, 8 am – 5.30 pm
• Salary Package: Up to $2,200 + AWS + VB
• Duration: Permanent

Key Responsibilities

• Manage and follow up on customer enquiries.
• Provide admin support to Marketing, Corporate Sales & Retail team.
• To develop, manage and promote the membership functions.
• Order processing for customers, pricing update in internal system, general administration support.

APPLY NOW!!!

• At least NITEC in Business Administration, or equivalent.
• Minimum 2 years of experience in similar capacity.
• Knowledge of Visual Basic, Microsoft Access.
• Proficient in MS Office application software.
• Knowledge of SQL would be an added advantage.
• Candidates without experience are welcome to apply.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65838 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Job Description

• Industry/ Organization Type: Spring Manufacturer
• Position Title: Accounts cum Admin Assistant
• Working Location: East - Bedok North (Nearest MRT: Tanah Merah)
• Working Hours: 5 days (Monday to Friday: 8.30 am to 6 pm)
• Salary Package: Up to SGD 2200 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Process sales orders, purchase orders, and quotations
• Handle account payables and check supplier invoices
• Updating of monthly sales reports
• Other ad hoc general administrative matters

APPLY NOW!!!

• Min. GCE 'O' Level or equivalent
• Min. 2 years of relevant partial accounting cum office admin experience
• Having experience in using accounting software is a bonus
• Ability to start immediately or within short notice is a plus

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #64643 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Celine Tan | EA Reg No.: R1873694

Job Description

• Industry/ Organization Type: Construction / Scaffolding
• Position Title: Admin Assistant / Clerk
• Working Location: Sembawang
• Working Hours: 6 days, Mon – Saturday (9 am – 6 pm)
• Salary Package: Salary $2,100 (Basic + OT) + Variable bonus
• Duration: Permanent

Key Responsibilities

• Perform data entry tasks accurately and efficiently.
• Provide excellent customer service to clients and respond to inquiries promptly.
• Assist in bookkeeping activities and inventory management.
• Assist in day-to-day administrative tasks.
• Any other task as assigned by the Superior.

APPLY NOW!!!

• Diploma in Business/Accounting or related field.
• Preferably with accounting experience.
• Proficiency in Microsoft Office applications.
• Strong attention to detail and accuracy.
• Candidates with no experience are welcome to apply.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #65195 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Administration Officer

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Location: Pasir Ris
Salary: $9.50/hr
Monday to Friday Office hours

You will represent SingHealth Polyclinics as a front-line support staff
• Assist and guide patients on how to use the self-service kiosk
• Counter duties – Patient registration / Schedule appointment
• HealthierSG duties
o Promote HealthierSG (HSG) enrolment with SHP
o Attend to HSG queries, including use of relevant apps, e.g. SingPass, Health Hub, Healthy 365, Health Buddy
o Provide Assisted Enrolment service to eligible patients
o Keep track of enrolment numbers
o Maintain booth / counter and logistics, e.g. promotional materials
• Assist with crowd control
• Any other ad-hoc admin or customer service duties as assigned

Requirements
- Min Diploma/Nitec
- Able to start work immediately
- Interested in working in healthcare industry

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Responsibilities

• Support communications plan required to raise brand profile
• Work with Comms Managers to implement the comms plan
• Create communication materials including but not limiting to presentations, corporate websites, newsletters, magazines and collaterals as well as managing both traditional and digital communication channels
• Monitor trending topics in the media and provide archiving support of media releases
• Plan and support the planning & execution of corporate initiatives & events and other assigned projects including event management
• Support Social Media Manager to manage, identify and drive adoption of the social media platforms

Requirements

• Minimum Bachelor’s Degree in any discipline ( Degrees in relevant fields will be advantageous)
• Experience in Corporate Communications and/or Public Relations
• IT Savvy, in-tune with digital economy and familiar with managing digital platforms
• Excellent communication, writing, copywriting and editing skills with strong critical thinking skills.
• Ability to prioritise and multi-task in a fast-paced environment to meet deadlines
• Creative, resourceful, organised and meticulous
• Good computer and Internet skills

For interested candidates, please send your most recent and updated resume to [email protected]

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Job Responsibilities:

- Basic data entry

- Design ePosters for internal comms

Job Requirements:

- Min. A Levels

- Keen eye for detail

To apply, please email your resume in MS Word format to [email protected] indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

• Working Days: 5 Days [Monday - Friday]
• Working Hours: 8.30am - 5.30pm
• Salary: $2600 - $3500
• Location: Eu Tong Sen St ( Near Clarke Quay MRT )

Requirements:

• Minimum a Diploma in Business or other closely related fields
• Must have at least 2 years experience in finance and hr-related work

Summary:

This position will play an integral function in ensuring business operations is efficient and according to set corporate company policies. You will be responsible in ensuring data security & corporate and client confidentiality is not compromised. The Executive (Finance/HR) will provide corporate finance and HR support in addition to some administrative tasks.

Responsibilities:

1. Office Management (General Admin)

• Co-ordinates office maintenance with appropriate vendors
• Manages office supplies inventory & places order through the appointed vendors.
• Manages & coordinate postal/courier services
• Manages the cleanliness of the office.
• Handle request & queries promptly & appropriately.
• Maintain electronic & hardcopy filing system.
• Review, propose and implement approved corporate policies & procedures

2. Finance/Accounts Management

• Handle accounts receivables function which includes invoicing, follow-up on overdue accounts
• Handle accounts payables function which includes monitor & record expenses, manage staff claims
• Follow through on signed agreements & contracts

3. HR Management

• Review, propose and implement HR Policies & procedures
• Manage recruitment function which include on-board/off-board, orientation and work pass application
• Manage leave records and schedules of staff and co-workers
• Manage the training and development of staff and co-workers which include activities planning

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Working Location: Ang Mo Kio Area

Job Scope

Adminstrative Work

- Issue quotation

- Raise PO / verifying supplier invoice

- Paperwork for customer invoicing

- renewal of worker permit

Account Related

- Issuing invoice to customer

- Process supplier payment

- Monthly bank reconcilation

- basic bookkeeping

- prepare quarterly GST report and submission

Payroll

- calculate worker salary

- prepare CPF contribution

Any other task assigned (from time to time)

Qualification

Min. Diploma

Prefer - Experience in Landscape Sector (no experience are also welcome to apply)

Min. 2 year administrative related experience

Only Singaporean / Singapore Permanent Resident (may apply) as company no quota for permit.

Able to start work with short notice period

Our client is from Medical industry. They are now recruiting an Admin to be part of their Warehouse team for ongoing transformation projects. They are located in the West

Roles and Responsibilities:

• Manage daily office operations to ensure efficiency and organization.
• Supervise external cleaning services, ensuring compliance with cleanliness standards.
• Handle calls, emails, and correspondence, redirecting them appropriately.
• Maintain and order office supplies as needed.
• Assist in basic bookkeeping tasks, including data entry for supplier invoices.
• Manage physical and electronic records, ensuring proper categorization.
• Administer filing systems for easy document retrieval.
• Input, update, and manage data using accounting software and relevant databases.

Requirements:

• O'Level and above
• Entry level is welcome to apply
• Min 1 - 2 years of admin experience in highly preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2198636
• EA Personnel Name: Oh Puey Xin

Roles & Responsibilities

• Review/perform incorporation of new companies, on-going corporate secretarial matters, striking off, ensuring compliance with the requirements of the Singapore Companies Act and the relevant laws.
• Update and maintain of statutory registers and records, ensure compliance with statutory and regulatory requirements.
• Review/preparation of Directors’/Shareholders’ resolutions and manage timely filing of AGM, EGM and Annual Return documents, familiar with ACRA e-filing.
• To provide support in preparation of the board & committee meetings including taking minute of the proceedings, prepare resolutions, preparation of agenda, etc.
• Drafting ad hoc resolutions referencing agreements.
• Review/prepare of XBRL reports would be an advantage.
• Experience in the administration of offshore companies would be an added advantage.
• Other admin ad-hoc duties.

Desired Skills and Competencies

• Minimum a Diploma or equivalent.
• Experience in audit firm, law firm or as in-house Corporate Secretarial department will be a plus
• Corporate Secretarial qualification (ICSA) or other relevant qualification.
• Able to handle multiple projects simultaneously with exceptional organization and time-management skills.

· Answer/reply / direct phone calls, emails and correspondences; letters and documents collection.

· Provide administration support such as data entry, sorting and filing of documents

· Monitor / maintain / order office supplies, ensure sufficient office supplies and timely replenishment

· Support colleagues who are working from home/outside of the Singapore office, including scanning, filing documents, computer connecting etc

· Issue invoices

· Documentation and simple processing duties

· Provide general support to visitors

· Act as the point of contact for internal and external clients

Requirements :

· Proven experience as an administrative assistant, virtual assistant or office admin assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· All Singapore citizen, PR, (EP, SP, WP and LOC) are welcome.