Total 11 scientific operations manager job vacancies in Administrative / Clerical category in singapore south east

Job Description:
We are seeking a highly organized and multitasking Admin Manager to join our team. The ideal candidate will oversee various departments and ensure smooth operations and effective collaboration. This role requires excellent leadership and organizational skills to manage multiple responsibilities and teams efficiently.

Key Responsibilities:

1. In-House Sales Department: Oversee and guide the team in generating quotations, Delivery Orders (DO), Purchase Orders (PO), and performing data entry tasks.
   Ensure that the sales team is meeting objectives and following operational procedures.
   
2. QAQC Department: Supervise and guide the team in document and certificate monitoring to ensure compliance with quality standards.
   Coordinate certification audits and maintain high standards of quality assurance.
   
3. Account Department: Review and monitor monthly accounts to ensure accuracy and timely processing.
   Ensure the timely submission of GST, CPF, and other required reports.
   
4. Warehouse Management: Supervise and manage stock in and out procedures, maintaining accurate inventory control and records.
   Ensure efficient warehouse operations, including storage, stock management, and distribution.
   
5. Import and Export Operations: Oversee the management of import and export activities, ensuring timely processing of goods.
   Coordinate with relevant parties for customs clearance, shipments, and logistics.

Required Skills and Qualifications:

• Strong multitasking and organizational abilities to handle various tasks and responsibilities simultaneously.
• Knowledge of in-house sales, warehouse management, accounting procedures, and import/export operations.
• Proven experience in document control, certificate monitoring, and QAQC processes.
• Proficiency in generating quotations, PO/DO, and performing data entry tasks.
• Strong communication skills and the ability to supervise and guide teams effectively.
• Ability to handle pressure and manage deadlines in a fast-paced environment.

Additional Requirements:

• Ability to work efficiently in a fast-paced and dynamic environment..
  

Job Description: The Admin and Operations Executive – Cleaning will play a vital role in supporting the Cleaning Manager in the administrative and operational aspects of our cleaning social enterprise. You will assist in coordinating day-to-day operations, ensuring smooth workflow, and contributing to the overall efficiency of the cleaning team.
Key Responsibilities:
1.
Administrative Support: Provide administrative assistance to the Cleaning Manager, including handling correspondence, maintaining records, and organizing documentation.
2.
Operational Coordination: Assist in coordinating scheduling, manpower deployment, and resource allocation to optimize cleaning services delivery.
3.
Client Communication: Liaise with clients to gather requirements, address inquiries, and facilitate service arrangements in collaboration with Cleaning sales and marketing.
4.
Data Management: Maintain accurate and up-to-date records of cleaning activities, client interactions, and operational metrics for reporting and analysis purposes.
5.
Procurement and Inventory Control: Manage procurement processes, maintain inventory levels of cleaning supplies and equipment, and coordinate with suppliers to ensure timely delivery.
6.
Training Support: Coordinate training sessions and workshops for the cleaning team, including scheduling, logistics arrangements, and participant communication.

Requirements:
1.
Previous experience in administrative support roles.
2.
Strong organizational abilities with attention to detail and the ability to manage multiple tasks concurrently.
3.
Good verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
4.
Able to work collaboratively with diverse teams, demonstrate initiative, and contribute to a positive work environment.
5.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM software is desirable.

We are seeking a proactive and organized Admin and Office Manager to lead and oversee our administrative functions and support the daily operations for the Eatz Group of Companies . The ideal candidate will ensure efficient office management while contributing to a positive work environment.

Office Management:

• Oversee daily office operations to ensure a smooth workflow.
• Manage office supplies, equipment, and maintenance.
• Manage, maintain office contracts, vehicle matters, insurance policies.
• Implement and maintain office policies and procedures.
• Explore the posibillity & advise the management for cost control and budgeting

Administrative Support

• Provide administrative assistance to management and staff as needed.
• Organize meetings, take minutes, and manage schedules.
• Prepare and maintain confidential documents and records.

HR and Staff Welfare

• Assist in recruitment, onboarding, and training of new employees.
• Coordinate staff welfare programs and initiatives.
• Maintain employee records and manage HR-related tasks.

Communication and Coordination

• Act as the primary point of contact for internal and external inquiries.
• Liaise with suppliers, clients, and vendors to ensure timely service delivery.
• Foster positive relationships within the team and with external partners.

Financial Administration

• Support the finance team in managing accounts payable and receivable.
• Assist with budgeting and financial reporting as needed.
• Propose and procure, monitor and track office expenditures

Perform any others tasks that may be assigned to you

Requirements:

• Possess a Diploma / in Relevant Discipline and/or have at least 7 years of relevant experience.
• Strong, Good & Strategic Manager who has led a Team
• Background in Finance would be advantegous
• Possess Good Communication Skills, Be Meticulous, Always Accurate Results Driven
• Quick-Thinking, Versatility to be able to Solve Problems
• Highly-Motivated & able to work Independently
• Strong Desire to own projects and exceed beyond expectations
• Versatility and Ability to find solutions and deliver results
• Strong Command: MS Excel and/or SAP/ERP systems, etc

Job Info

• Work in a Pleasant Working Environment
• 5-day work week can be arranged
• Work Location – Bedok Food City (Postal Code: 489950)
• Attractive Renumeration commensurate with your experience and qualifications
• And many more benefits

For faster response, please send your latest CV via WhatsApp to 9857-9292 with:

1. Expected Renumeration

2. Earliest Availability

3. Resume - Experiences

Thank you for your attention. We regret to inform that only Shortlisted and Successful Candidates will be contacted. Remuneration offered shall be commensurate with qualifications and relevant experience.

• Dealing with external service providers, suppliers and contractors
• Procurement of office & pantry supplies
• Management & maintenance of office environment & equipment
• Provide administrative support to CEO
• Assist in preparation of management accounts for financial reporting & analysis
• Assist in preparation of regulatory quarterly & annual returns with US and local statutory boards
• Clients’ account setup in accordance with Group’s Compliance and Tax Compliance’s guidelines and maintenance of clients’ accounts
• Coordinate with Business Development team on handling clients’ business requests
• Other ad-hoc projects

The Operations Executive supports our Retail Operations teams provide operational related support on a day-to-day basis to ensure smooth operations.

• Provide administrative support to Operations Management and Sales teams to ensure smooth day-to-day retail operations

• Be aware of store sales and KPI targets, as well as performance targets to accurately record, verify and compilation of sales related commission / incentives / push monies etc.
• Inventory management – support regular stock take as planned by Management to meet Licensing requirements.
• Provide administrative support in new stores opening and closing, new products launches and events.
• Ensure implementation of standards for BOH, ensuring, organization, general health and safety best practices are adhere to for all stores.
• To act as a liaison to process and update Brand Ambassadors details not limited to rostering consolidation & sales data sharing to Agencies. Maintaining of positive relationship with external vendors & agencies.
• Application of Airport passes for Vendors & external parties.
• Manage and upkeep inventory supplies to support Operations such as sourcing and ordering of stationery, packing materials, equipment, and all other ad hoc operations necessities.
• Identify improvement opportunities and communicate suggestions to management to drive operational & cost efficiency.
• Responsible for managing relationships with external vendors and suppliers, ensuring that they meet contractual obligations and quality standards.
• To work with other internal stakeholders and legal department to ensure contractual obligations are met to the best interest of the Organization.
• Reviewing existing processes, identifying inefficiencies and suggesting improvements to manage and optimize company’s processes.
• Responsible to take charge of all operational permit clearance and renewal for smooth operations.
• Ensure all administrative matters not limited to invoices & payments are made before deadlines.
• Scheduling of operations meetings, sending invites & facilitating of booking of venues.
• Compilations of reports, presentation for internal meetings.
• Collaborate productively and respectfully with team members.
• Adhere to company retail standards, operation procedure, customs compliance and related policy.
• Any other ad-hoc assignments assigned by Managers to meet the organization & business needs.
• The above job function are subjected to changes if deemed necessary based on the organization & business needs.

• Diploma / Degree in relevant discipline
• 2-3 years related Operations Administrative experience from FMCG Retail / Travel Retail industry

• Competent in Microsoft Office Suites and proficiency in Excel (Formula, Pivot Table, Power Pivot, Data Management, Powerpoint for presentation and Power BI for Data presentation (not mandatory but a bonus).
• Must have the ability to create template from scratch
• Adaptability is paramount. Requires an innate ability to navigate & take on new situations and challenges with agility & accuracy.

• We offer attractive salary packages that commensurate with relevant work experience
• Annual Leave from 14 days to 18 days
• Medical Outpatient insurance coverage
• Group Hospitalization and Surgery insurance coverage
• Group Dental insurance coverage
• Performance bonuses (T&C applicable)

• Responsible for the effective operation of the Mechem Sample and OPS Management group.  Plans, schedules, and organizes necessary resources to ensure appropriate effectiveness of sample/sample kit logistical challenge in but not limited to: receiving, sample entry, and client service representation.  Implements department policies to maintain facilities and equipment.
• Schedules logistic and/or sampling team, assign and optimize resources, identifies needed resources and coordinates the appropriate acquisition of facilities resources as applicable.
• Ensures that all entries into eLIMS are accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Assist in data entries into eLIMS; Accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Develops appropriate training plans, assures that staff is trained and proficient in all phases of Sample Receiving, Sample Entry, Client Services Representation, eLIMS utilization and any other Client Service applicable function as needed.  Generates training modules, as needed.
• Provides metrics analysis and updates for distribution to staff and leadership.
• Carries out process improvements to continually maximize the efficiency of the personnel and Sample Management areas, recommend solutions and implementation of action plans.
• Perform general human resources responsibilities including recruitment activities, performance evaluations, and progressive disciplinary processes, enforces Affirmative Action department goals.
• Provides for safety and welfare of staff and supports/enforces Environmental Health and Safety Policies.
• Act as a mentor to other staff and is looked on as an expert on Operational/eLIMS problems for Sample Management related issues.
• Proactive interaction with internal and external clients, troubleshooting client issues
• Maintains appropriate shipping and receiving permits, including hosting appropriate approval audits.
• Resolves problems and notifies manager of resolution when job is within scope of own ability.  Assists in meeting project goals within technical, time and budgetary constraints.
• Develop working relationship with internal clients/suppliers – particularly laboratory personnel and operations. Recommends approach and carries out solution as directed for more complicated problems.
• Able to lead project teams using management and leadership skills

Performs other related duties as assigned.

The Innovation and Entrepreneurship (I&E) Office at NTU is established under the NTU I&E initiative to drive overall synergy, coordination and interaction among the pillars along the innovation and entrepreneurship value chain at NTU. The Office seeks to accelerate the University’s efforts to translate NTU’s scientific discoveries, innovations and creative work into technological and social entrepreneurship activities that benefit industry and society.

The incumbent will perform key administrative support for the I&E office, ensuring process efficiency/effectiveness as well as smooth day-to-day operations. He/she will ensure timely and transparent financial reporting for the I&E Office, that complies with NTU financial policies and standards.

Responsibilities:

• Perform financial accounting and reporting; track usage of office budget, including monthly closing of accounts and preparation of financial reporting packages. Maintain accurate financial records and documentation that comply with NTU financial policies and standards.

• Develop and implement efficient administrative processes and procedures to ensure smooth operations of the I&E Office.

• Manage all procurement matters in the I&E Office, in accordance to university’s financial regulations and policies.

• Work with NTU internal stakeholders to collect and organise data and information from various sources for monitoring, projections and analysis; perform data analysis to support data-driven management decisions.

• Any other ad-hoc initiatives and projects undertaken by the Office.

Requirements:

• A Bachelor’s degree in Business, Finance, Accountancy, or a relevant discipline from a well-recognised university.

• At least 3 years of administrative and/or finance work experience.

• Hands-on experience in financial and accounting IT systems and applications.

• Knowledge of financial systems (such as SAP, Concur, Ariba) would be advantageous.

• Good knowledge of Microsoft office applications.

• Strong problem-solving and analytical skills.

• Strong interpersonal, verbal and written communication skills, with the ability to interact with various management levels.

• Adaptable and proactive, able to multi-task and work independently with minimum supervision.

• Analytical and meticulous.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

Job Description:

· Client & partner management

· Office administrative work

· Answering phone calls and emails

· HR work and worker management

· Invoicing and purchasing

· All other related or ad-hoc duties assigned

Job Requirement:

· Proficient in MS Office skills

· Proficiency in Xero is a plus

· English speaking, English and Chinese speaking is a plus

· Strong in verbal communication, interpersonal and organisational skills

· Willingness to work in stressful environments

· Ability to multi-task, work under pressure and meet tight deadlines

Benefits:

· Flexibility of WFH if proven to perform well remotely

· Prospect in promotion to a higher managerial position

· Team-working environment with ‘Family’ cultures

· Medication allowance and welfare

· Remuneration shall be based on years of experience and qualification.

We apologise that only shortlisted would be notified.

• Providing financial advisory to clients offering wealth management solution including insurance, unit trusts, FX and deposits.
• Take a consultative approach to understand every client's needs and recommending the right solutions to solve their financial problems and achieve financial freedom.
• Cross-selling of full range wealth management products to meet customers’ needs.
• Providing clients with timely information and advice to their financial needs
• To engage customers through branch banking , tele-appointments, customer referrals.
• Cultivate partnerships with segment partners to obtain and provide referrals
• Proactively develop and establish long term relationships with clients and provide good after-sales service to them
• Establish new relationships and manage existing relationship to generate new AUM