Total 7 secretary job vacancies in Administrative / Clerical category in d13 macpherson braddell

Key Responsibilities:

Executive Support to the Chairman:

• Manage the Chairman’s schedule, organize appointments, and coordinate meetings.
• Prepare for board meetings and executive committee sessions by ensuring all necessary documents and agendas are ready in advance.
• Arrange travel, both domestic and international, along with accommodations and detailed itineraries for the Chairman.
• Handle sensitive and confidential matters with utmost care and discretion.
• Act as the primary liaison for internal and external communications on behalf of the Chairman.
• Draft speeches, presentations, and reports as needed to support the Chairman.

Administrative Management:

• Oversee the daily operations of the Chairman’s office to ensure tasks are executed efficiently.
• Organize and maintain both physical and electronic filing systems for easy access and reference.
• Manage office supplies, equipment, and other resources while addressing staff requests.
• Coordinate office events, meetings, and conferences to ensure smooth execution.
• Manage petty cash, track office budgets, and monitor expenditures.
• Record and distribute minutes from board meetings, and follow up on action items to ensure completion.

Office Administration:

• Maintain an organized and fully functional office environment by managing supplies and resources.
• Liaise with vendors, service providers, and contractors to ensure smooth office operations.
• Implement and uphold office policies and ensure all procedures are followed.

Qualifications:

• Degree in Business Administration or a related field.
• Minimum of 3 years of relevant experience in executive support, preferably for senior management or C-level executives.
• Proven experience as an Executive Secretary, Executive Assistant, or in a similar role supporting senior executives or the Chairman.
• Strong organizational and multitasking skills, with the ability to prioritize and manage a high-level executive’s schedule.
• Excellent verbal and written communication skills, with experience in drafting documents and presentations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Strong problem-solving abilities, with the capacity to work independently and make sound decisions.

Accounting

• Maintenance of full set of periodic accounts and schedules in compliance with relevant the accounting policies, and liaise on with clients, auditors and 3rd parties (if applicable)
• Assist in preparation of GST reporting and submission
• Preparation of financial statements in compliance with relevant accounting standards, laws and regulations, and/or any other reporting requirements
• Required Skill(s): Xero Accounting Platform (Xero training will be provided)
• Any other ad-hoc duties assigned by the Superior.

Secretarial

• Handling full spectrum of corporate secretarial duties
• Incorporation of companies for clients
• Assisting in drafting and updating database of corporate secretarial precedents.
• Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off etc
• Updating and maintaining of statutory registers
• Filing of documents with ACRA
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Other corporate or ad-hoc duties as required

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

Responsibilities:

• Manage reception desk, greet, receive visitors and pick up calls etc.
• Sorting and distributing mail.
• Performing ad-hoc administrative duties.

Requirements

• Good verbal communication skills.
• Pleasant demeanor
• Experience in administrative work
• Prior experience as a receptionist or in a related field.
• Team player

Salary will commensurate with qualifications and work experience.

Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

We are recruiting a Finance Officer to form part of the team to carry out the day-to-day book-keeping for The Diocese of Singapore.

Responsibilities:

Accounts Receivables

• Bank deposits of cash and cheques
• Data-entry in SAGE AR Receipts, Cashbook & reconciliation
• Ensure AR Receipts batch is ready for posting as per deadlines
• Update/report of all Offerings/Collections
• Reconcile GL Schedules related to AR Receipt Entries
• Prepare & analyze AR Aged Reports (FB Meeting)
• Prepare template & import AR main invoicing to Sage

Accounts Payable

• Prepare payments (Cheque payments/IBG Transfer/Telegraphic Transfer) for Corporate Vendor Invoices and liaise with relevant personnel for payment verifications/approvals.
• Manage Map Fund, EMF payments & payments to Deaneries
• Reconcile GL schedules related to AP invoice entries.
• Process staff/clergy's claims by cheques or IBG payments.
• Update cash-flow for payments.
• Input GIRO payments to Sage & cashbook, create AP invoice and payment batches in Sage.
• Prepare bank reconciliations.

Billing & General Ledger

• Create SAGE AR-Invoices templates for posting
• Disseminate bills for payment & prepare yearly billing forms
• Correspond with Parishes/Centers/Schools & send Statements of Accounts and payment reminders for overdue invoices
• Prepare year-end quota billing to Parishes
• Support reconciliation of GL schedules related to AR invoice entries
• Prepare & input Journal entries
• Update fixed assets & fixed deposits schedule
• Assist in GL schedules reconciliation, quota exercise & year-end audit
• Prepare overseas expenditure reports

Other Support Functions

• Logistics for Finance Board & Honorary Treasurer Meetings
• Safe-keeping of finance documents & files
• Petty cash top-up, control & disbursement to DCA Staff
• Prepare yearly insurance renewals for Entities
• Collate 3 comparative quotes for Finance Board’s review
• Verify premium summary & billing for entities
• Assist with claims submission for GPA & WICA claims submission of entities

Requirements:

• Diploma in Finance / Accountancy
• At least 3 years of work experience in a similar capacity
• Meticulous with a keen an eye for details
• Good command of written and spoken English
• Good communication & organisational skills
• Has initiative to schedule and prioritize tasks
• Able to multi-task and deliver within timelines
• Proficient in MS Office applications esp. MS Excel

Salary will commensurate with qualifications and work experience. Training and mentoring will be provided on the job.

Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

The Diocese of Singapore (DOS) has under her umbrella, 27 churches, community services, schools and chaplaincies. The Diocesan Central Administration (DCA) is the corporate headquarter for DOS.

Responsibilities:

• Provide admin support for parish membership related matters i.e. baptism, confirmation, transfer etc.
• Provide guidance to parishes in adhering to Diocesan standard operating procedures and guidelines pertaining to parish membership and confirmation matters
• Extract / obtain annual parish and (overseas) deanery statistics (attendance, baptism, communicants etc.)
• Coordinate confirmation schedule with Bishop and parishes
• Ensure accurate record-keeping within the Data Management Programme (DMP) and address system issues encountered by users with the vendor.
• Responsible for the timely report submission on membership-related statistics for Synod
• Assist in training and licensing of parish workers and lay readers
• Assist in implementation of clear procedures and policies for Diocesan compliance related matters including PDPA, cybersecurity measure, child protection etc.
• Assist in implementation & management of Diocesan Document Management System (DDMS)
• Form part of the DCB Emergency response team
• Any other duties as assigned by CAO and/or Head (Membership, Licensing & Compliance

Requirements:

• Possess at least a Diploma in Administration or other relevant fields
• Fluent in English (speaking and written), ability to converse in Mandarin will be an advantage
• Able to maintain high level of integrity and competency in keeping confidentiality of information and related documents
• Good with interpersonal skills
• Meticulous, responsible and independent worker
• IT Savvy

Salary will commensurate with qualifications and work experience.
Please submit your application with updated resume indicating your notice period and expected salary. Only shortlisted applicants will be notified.

Job Scope:

• Provide administrative assistance and secretarial support;

• Transcribe judgments, minutes, notes of evidence and correspondence from handwritten drafts;

• Draft minutes and attend to correspondence;

• Sit in hearings and assist in the smooth conduct of trials and hearings;

• Manage the documentation process for client use, including preparation of documents;

• Assist in any work-related logistical planning and arrangements; and

• Perform the full range of secretarial functions as well as any other duties assigned.

Requirements:

• At least 5 years’ relevant working experience

• IT Savvy and proficient in Microsoft Office (Word, Excel and Powerpoint)

• Must be able to write well

• Must have good communication and interpersonal skills

• Well organised and meticulous

• Proactive and able to work under pressure and independently in a fast-paced environment

• Must be discreet as well as be able to manage confidential information

• Experience in using E-Litigation system will be an advantage

Working hours:

Mon to Thur : 8.30 am to 6.00 pm

Fri : 8.30 am to 5.30 pm

Work Venue: Clarke Quay

Contract Period: 1-Year

Salary: $4500 to $5100

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of administrative secretary or ADMINISTRATIVE ASSISTANT or ADMINISTRATIVE Clerk in Singapore are preferred

3. Can handle CPF, taxation, MOM and other related administrative secretarial work

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Company bookkeeping work

6. Salary calculation and payment of company employees, etc.

7. Assist the work tasks arranged by the boss

8. Other work arrangements.

Interested applicant please email your resume at [email protected] or contact us at +65 86969408.

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