Total 26,889 Others/Any level Administrative / Clerical job vacancies

Our client is a listed company in marine and shipping industry Due to their current expansion plan, they are looking for a Marketing Admin Assistant to join their Marketing Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties of Marketing Admin Assistant:

• Complete marketing-related paperwork including internal forms.
• Manage visitor and client interactions.
• Handle clerical tasks like printing, mailing, and meeting scheduling.
• Initiate purchase orders and broker commissions processing.
• Maintain and distribute bunker reports to various departments.
• Update and manage customer records and vessel registrations.
• Support Marketing Manager and Executives in proposal drafting and contracts.
• Perform additional tasks as directed.

Requirements:

• Minimum Diploma in related studies
• Entry level are welcome to apply. Training is provided.
• 1 - 2 years' experience in Logistics / Shipping / Manufacturing Industry is an added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: HR cum Admin Officer / HR Administrator
• Working Location: Pasir Ris
• Working Hours: 5 days (Monday to Friday, 8 AM-5.45 PM)
• Salary Package: Basic Salary up to $3,000 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Process payroll using Easypay software for around 50 headcounts.
• IR8A submission, IR21 tax clearance.
• Perform work pass administration such as applications, renewals, cancellations.
• Preparation and submission of government labour surveys.
• Handle foreign worker levy waiver, government childcare/maternity claims.
• Update HR-related SOPs & prepare HR letters.
• Prepare documents for staff annual performance appraisal.
• Responsible for full recruitment process from job posting till onboarding.
• Manage staff insurance & claim (WICA, foreign worker insurance).
• Handle workers’ enquiries such as salary matters and grievances if any.
• Liaise with vendors on office/building maintenance.
• Prepare memos in English and Mandarin.
• Manage outsourced cleaning vendor.
• Liaise with vendors on servicing of office equipment.
• Assist with administrative duties such as renewing of company’s licenses.
• Assist in company welfare matters.
• Manage and coordinate travel arrangements of Directors and Sales Team.
• Provide secretarial support to management when necessary.
• Assist in other duties assigned by supervisor as and when necessary.

APPLY NOW!!!

• At least 1-2 years of HR experience in any field.
• Proficient in Microsoft Office.
• Knowledge of Easypay payroll software will be an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65707 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it’s likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Provision Purchaser

Location: Tuas (near to Gul Circle MRT)

Salary: $2,200 - $3,000

Working days: Mon-Fri 9am to 6pm, Sat 9am to 1pm (alt Saturday after probation)

Job Description:

• Handle and response to all inquiries
• Able to quote all inquiries and response to inquiries using Navision system
• Process all invoices
• Handles issues pertaining to quotations, orders and invoices
• Negotiate prices & order follow up with suppliers
• Liaise closely with warehouse, suppliers to ensure on-time delivery
• Customer relationship management
• Coordinate with various departmental personnel and resolve customer issues
• Participate in team meetings and provide sales lead
• Manage supplies to meet customer demands
• Handling the day-to-day incoming and outgoing correspondences
• Support Sales Team for data entry, document processing

Requirements:

• At least possess O’ level/Diploma.
• With F&B / hotel catering / provision background is preferably
• Relevant experience in ship chandler industry advantageous
• Proficient in MS Office (Excel)
• Experience in Navision is an advantage.

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a fun-filled family-like environment with strictly no office politics and no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp...etc)

(no cold-calling or anything of that sort!)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criterias

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Working Environment

- Casual Working Attire, Relaxed Setting

- Spacious Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games...etc)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Strictly No Office Politics / Drama

- Great and Enjoyable Company Culture

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

• Data entry, general filing, scanning & photocopying
• Office & Vendor management
• Managing office stationaries & pantry supplies
• Liaise with suppliers on printing of name card etc
• Preparation of Import & Export shipping documents
• Coordinating between suppliers, vendors and customers on delivery status

Requirements:

• GCE 'O' Levels
• Working hours: Mon - Fri 8:30am - 6pm
• Location: Orchard
• Salary: Up to $2600 (Depending on experience)
• Able to start work immediate/ within short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

Salary: UP to $2,300

Duration: 2 Jan 2024 to 31 May 2024 (5 months)

Work Location: Tanjong Pagar

Working Days & Hours: Monday - Friday, 9am - 6pm

Job responsibilities:

1. Support in Fixed Cost Management Activities

- Gather, Consolidate & Monitor Fixed Cost (including preparing & maintaining tracking sheets)

- Review department submission and clarify variance with department

- Perform forecast, variance analysis and monitor monthly Fixed Cost movement

- Assist in the preparation of Annual & Mid-Long Term Budget Plan Preparation activities

- Assist in management reporting activities and other adhoc Fixed Cost related tasks

2. Support in Budget Control Activities

- Perform & manage SAP system budget control process (including budget transfer, budget release)

- Provide appropriate advice to Budget PICs relating to budget transfer, expenses charging and other budget control related matters

3. Support in Project Evaluation activities

- Review & Evaluate projects before submission for management approval

- Track project progress and compliance with company guidelines.

4. Filing and Administrative work is required

Job Requirements:

· Minimum ITE/Diploma cert in Business/Finance/Accounting (preferred)

· Good computer knowledge of MS Office (Microsoft excel), basic knowledge of SAP is an added advantage.

· Good communication and interpersonal skills

· Self-starting, able to work independently and as a team and take ownership of assigned tasks

· Meticulous and who is able to take up challenges and additional responsibilities if needed

· Positive attitude, Willing to learn and attention to details

· Overtime may be required during peak period (e.g closing , budgeting, mid term plan or adhoc request)

Job Description:

• Provide both clerical and administrative support to production department.
• Prepare purchase order, invoice and delivery order.
• Verify and check supplier invoice.
• Prepare monthly stock and material balance report.
• Coordinate with procurement team in restock office supplies.
• Perform other duties as assigned by manager.

Job Requirement:

• Good interpersonal and communication skill
• Good with MS Office applications, such as Excel, Word and PowerPoint
• With administrative related role experience
• Keen attention to details

AngelineMah
Reg No: R2096146
One Vogue Pte Ltd
EA License: 19C9629

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Roles & Responsibilities

- Handling invoice billings and data-entry

- Generating invoices

- Filling of invoice

- Preparing of quotations

- Dealing with employee's salary, contract, etc

Job Description

- Team player and able to work independently

- Min 1 year of related experience in Billings.

- Fast pace environment

- Knowledge use of Microsoft suite of software (e.g. Word, Excel, Outlook)

- Good attitude and responsible at work

Please whatsapp 98531850 your resume if you are interested.

Working location:

Woodlands

Working hours:

9:00am-6:00pm Monday to Friday

Position Overview:

We are seeking a highly motivated and skilled Account and Admin Specialist to join our team. The ideal candidate will be responsible for setting up efficient bookkeeping systems for clients, generating precise financial statements, calculating taxes, and maintaining meticulous records. Additionally, this role involves general office administration tasks to ensure smooth daily operations.

Responsibilities:

Accounting Responsibilities:

• Set up and manage bookkeeping systems for clients to maintain accurate financial records.
• Generate financial statements on a regular basis, ensuring accuracy and compliance.
• Calculate and process taxes according to established regulations and guidelines.
• Maintain detailed and organized records of financial transactions.
• Collaborate with team members to ensure timely and accurate financial reporting.

Administrative Responsibilities:

• Oversee general office maintenance to ensure a clean and organized workspace.
• Check and manage incoming correspondence and the office letterbox.
• Support the team with administrative tasks as required.

Job Requirements:

• Diploma or equivalent in accounting or related field.
• A minimum of 3 years of relevant working experience in accounting.
• Strong understanding of bookkeeping principles and financial reporting.
• Proficient in accounting software and MS Office suite.
• Ability to thrive in a startup environment, adapt quickly, and work effectively in a dynamic setting.
• Excellent organizational skills with high attention to detail.
• Strong communication and teamwork abilities.
• Demonstrated ability to handle confidential information professionally.
• Certification in accounting (e.g., CPA, ACCA) is a plus.
• Experience working in a startup or fast-paced environment.

Admin

• Working Hours: Mon-Fri: 9am-6pm; Sat: 9am-2pm
• Salary: up to $2,100
• Location: Changi South

Jobs Scope:

• process orders
• book delivery slot
• liaise with customers on receiving items
• and other related admin work

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Sales Admin Support | Manufacturer | Kaki Bukit

Working days: 5 days
Working hours: 8am-5.30pm (Mon-Thu), 8am-5pm (Fri)
Salary: $2000 - $2300
Location: Kaki Bukit Place

Responsibilities:

• Providing administrative and documentation support to the sales team
• Read and understand orders – to ensure it can be fulfilled smoothly.
• To ensure orders are placed correctly and timely.
• Keep track the delivery status of orders regularly to avoid late penalty.
• Respond effectively and efficiently to customer’s inquiries.
• Follow up with factory about the delivery schedule, technical clarification and documentation
• Maintain & update filing and database system regularly – QTN / Sales
• Support day-to-day operations – Prepare Proforma Invoice, follow up deposit/advance payment, shipping instruction and shipping documents.
• Prepare and apply of Certificate of Origin
• Any other ad-hoc duties as required.

Requirements:

• Relevant working experience.

For complete list of jobs opportunities please visit

Supreme Full Jobs List

Part Time / Contract Staffing Telegram Group

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

• Send children to school, enrichment classes and family members' appointment as required

• Chauffeur boss and family

• Managing the cleanliness of the vehicle and other responsibilities as directed

• Handle some household errands / groceries as directed

• Any other ad-hoc duties assigned by boss

Requirements

• Clean driving record with relevant driving experience as a Family / Personal Driver

• Possess valid Class 3 driving license

• Meticulous and possess initiative

• Able to work weekends and overtime when necessary

Responsibilities

The Legal Secretary – Shipping will provide dedicated and quality support to the Head of Shipping Services and a leading team of shipping lawyers covering a range of documentation, secretarial and administrative tasks, including but not limited to: document review, production and management, billing, client relationship coordination and file management.

Working as part of the broader secretarial support team, the Legal Secretary must be organized, have good attention to details and be comfortable working with large volume documentation. The individual must also be flexible, a team player and committed to delivering high-quality and accurate work in a timely manner.

• Prepare client engagement letters, conduct conflict searches and matter opening of files.
• Arrange internal and external meetings, taking care of room bookings and updating meetings to Fee Earners’ diary promptly
• Undertake any printing, photocopying, scanning and binding as required, ensuring the documents are collated in correct order.
• Assist with large volume shipping finance transactional documents, registration, distribution, bibling and other document management tasks.
• Manage and coordinate the billing process on behalf of fee earners (i.e. prepare narratives; liaise with fee earners and finance team; verify third party invoices; draft routine billing correspondences to be sent out to the clients; check billing rates; ensure timely billing and monitor settlement of outstanding bills).
• Processing Expenses in the Expenses Recording System.
• Updating client contacts into InterAction Database and maintaining up to date client/matter list.
• Coordinate and manage local and overseas business-related activities, including but not limited to travel and meeting arrangements.

Qualifications / Person Specification

• University graduate with at least 2-3 years’ experience in a support role from well-regarded law firms; prior shipping background/experience will be beneficial but not mandatory. Experienced candidates with more years of experience are also welcome to apply
• Fluent written and spoken English and competent Mandarin is required, fluency in Cantonese or a South East Asian language is advantageous
• Excellent PC skills in MS Word, MS Excel and Powerpoint.
• Strong knowledge of word processing and heavy formatting of documents in MS Word.
• Demonstrate strong attention to details and produce high quality/accurate work.
• Exceptional ability to prioritise own workload to meet agreed and often conflicting deadlines.
• Ability to remain calm and retain a professional attitude under pressure.
• Strong initiative, organization and problem solving skills with a willingness to learn and adapt.
• Strong interpersonal, communications, teamwork skills and “can-do” attitude
• Self-motivated, self-directed and proactive with good organizational and time management skills and a strong sense of responsibility.
• Flexible to work beyond office hours if required.

Apply this job at: apacjobs-mayerbrown.icims.com/jobs/5023/secretary-%28shipping%29/job

(i) Collate and organise the list of cases or works to be carried out by the AMI(Advanced Metering infrastructure) Contractor’s personnel on a daily basis;

(ii) Prepare the job vouchers containing the relevant work or case details, such as the premises address and alert type, and the necessary advisory letters (if applicable), for each case or work order;

(iii) Distribute the job vouchers to the AMI Contractor’s field teams to carry out the works;

iv) Collate and organise the completed job vouchers received from the AMI Contractor’s field teams after the completion of the works;

(v) Update the database or files used by the AMI Contractor to track and monitor the status of the work orders; and

(vi) Any other administrative tasks determined by the Board to be necessary for the completion of the work orders.

Monday to Friday : 8.00 AM to 5.30 PM

• Ensure timely and accurate processing of all orders received
• Responsible for handling all aspects of order processing documentation (Sales Order, Purchase Order, preparation of trading documents etc.)
• Monitor and co-ordinate the Purchasing process
• Expenses Accounting
• Company Book keeping /GST
• Order processing and administrative duties
• Other ad-hoc duties
• Communicate and work closely with Clients, Sub-Contractors and Supplier etc
• Monitor project progression and updated regularly on project related issues

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Procurement Admin to be part of their Procurement team for ongoing transformation projects. They are located in the West – easily accessible.

The Responsible of Procurement Admin are:

• Provide administrative support to Procurement Team
• Convert Simple PO
• Contracts management.

Job Requirements:

• Min Diploma and above
• Experience in managing contracts

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

The Opportunity

• Opportunity to work in a well known MNC – Resume booster!
• Duration: 3-6 months
• Salary Range: $1800 - $2000
• No Experience is ok! – Training provided
• Location: Central / One north

Job Scope

• Maintain filing system
• Support with data entry roles and handling of documentation
• Sending and supporting incoming emails/phones of clients and customers to relevant department

Requirements

• Able to commit a minimum of 3 months
• Meticulous with a keen eye for details

Next Step

• Interested candidates please fill Google form: https://forms.gle/3hrDrv8cAvYGxdGL7

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Senior HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Manage full spectrum of General Human Resource matters
• Design and create learning resources, training materials and e-contents
• Implement and execute training plans and conduct trainings as well as post-training evaluations
• Handle internal talent acquisition and other recruitment related duties
• Administer work pass application, renewal and etc
• Ensure the organisation in complying with local relevant regulations
• Handle General Administrative Duties
• Provide support to the various departments
• Ad-hoc duties as assigned

Requirements:

• Minimum Diploma / Degree in Human Resource or Business - related fields
• Minimum 3 years of relevant experience
• Experience in Staffing / Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Description

Harvest Fresh, a leading provider specializing in seafood and meat, is actively seeking a dynamic and passionate individual to join our team. The chosen candidate will play a vital role in supporting our operational efficiency, procurement processes, and maintaining our online store..

Roles and Responsibilities:

As part of their responsibilities, Admin support will be focusing on the following key areas:

1. Procurement

· Identify and source new products to enhance our website's product portfolio

· Collaborate with suppliers to ensure consistency and maintain high-quality standards.

· Ensure accurate product descriptions, images, and pricing on the website.

· Evaluate potential suppliers and negotiate pricing and terms for cost savings without compromising product quality.

· Cultivate strong relationships with existing suppliers and explore new partnerships.

· Maintain meticulous and up-to-date records of all procurement activities.

2. Customer Service

· Respond promptly to customer inquiries, requests, and effectively resolve issues.

· Ensure a positive customer experience through exceptional service.

· Manage daily Sales Order processing and coordinate delivery arrangements.

· Maintain accurate and up-to-date customer records.

3. Administrative Support

· Managing documentation, scheduling, and general office support.

· Handle incoming and outgoing mail, emails, and faxes.

· Tackle day-to-day administrative tasks efficiently.Any other ad-hoc project/activities assigned.

Requirements:

· 2+ years of procurement experience.

· Proficient in MS. Excel and MS. Word.

· Able to work in a fast-paced environment, independently and result oriented.

· Highly driven with a positive attitude, customer-centric mindset with good interpersonal skills.

General administrative support

• Ordering of business cards
• Order taxis, tickets, book restaurants, issue invitations;
• Assist with expenses reimbursements and entry for payment to vendors, including filing and submitting the appropriate form;
• Create and amend contacts and distribution lists;
• Ad hoc projects – festive decorations, ordering of congratulatory flower bouquets, champagne, etc.
• Assisting with events organisation

Document processing

• Print and scan documents, including resizing pages for printing, when required;
• Bind documents;
• Create folders and folder labels;
• Setting up Intralinks pages and uploading documents;
• Assist with ‘data room’ printing
• Formatting presentations and BD documents

Mail and Filing

• Assist with organising couriers and preparing documents for posting;
• Establish and maintain effective and accurate filing systems and records (hard copy and electronic) including archiving when completed;
• Archiving office files (with Recall) – packing and recording of files

Clerical support

• Arranging couriers, receiving and distributing mail and preparing documents for posting;
• Assist with resolving IT issues, liaising with IT support, including in relation to printer errors;
• Office move

Teamwork and communication

• Build effective networks and relationships across the firm in order to complete tasks in the most effective way for the business;
• Participate in group specific activities such as events organised for the office;
• Proactively offer support to the team in line with the firm’s ‘one team’ approach, sharing workload and experience;
• Offer flexibility and openness to a broad range of tasks;
• Communicate effectively and behave in line with firm’s values.

Candidate requirements:

• 2 years of relevant experience (desirable) but open to entry-level candidates and fresh graduates with strong administrative skill
• Candidates with secretarial and legal secretarial experience will be an added advantage
• IT literate and proficient in Microsoft Word, Microsoft Excel, PowerPoint and Outlook
• Printing and scanning equipment knowledge
• Proactive and enthusiastic, positive with a can-do attitude
• Excellent communication and interpersonal skills
• Commercially aware, understand internal and external client
• Adaptable and willingness to learn
• Strong organisational skills and attention to detail
• Integrity and ability to maintain confidentiality
• Ability to cope with pressure and conflicting demands on time
• Able and willing to follow through, exercise judgement and take responsibility and complete actions for tasks assigned
• Confident and professional manner

Education / Qualification

• O Levels and A Levels
• Diploma Course in Executive and Secretarial Administration (or equivalent)

This list of duties and responsibilities above is not exhaustive. As such, the role may also include the undertaking of additional tasks as required.

Interested applicants to apply with your CV and expected salary in word doc.

Global Circulation Management Pte Ltd is a mailing company situated at Ubi Techpark S408564 that requires an Admin Assistant to start work immediately.

Job Description & Requirements:

- Computer Literacy

- Knowledge in Microsoft Excel and Microsoft Word. Sufficient guidance will be provided.

- Attend to phone calls, emails and inquiries.

- Able to work with minimal supervision.

- Courteous and responsible attitude.

Working Hours:

- 9am - 6pm (Monday to Friday)

Additional Information:

- Salary at S$2,000.00 per month

- PR & Foreigners are welcome to apply.

- Fresh Graduates are welcome to apply.

Please email resume to [email protected]

*We regret that only successful candidates will be contacted.