Total 26,889 Others/Any level Administrative / Clerical job vacancies

JOB DESCRIPTION

• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
• Prepare and manage staff and project petty cash claim
• Provide clerical & administration support to project team
• Filing and maintain up-to-date file records to enable quick retrieval
• Other ad-hoc duties assigned by the management

JOB REQUIREMENT

• GCE 'O' level
• Min 2 years' experience in main contractor compaines
• Proficient in Microsoft Office
• Excellent interpersonal communication ability
• Possess positive attitude towards work and team oriented
• Able to start work in a short notice period
• 5.5 days work week

Our client is a Global MNC, one of the leading players in the Logistics/Transportation sector. Due to business needs, they are now recruiting an Admin Assistant to be part of their team for ongoing transformation projects. They are located in the East – easily accessible.

Responsibilities:

• Organize and maintain documents, such as policies, procedures, incident reports, and records.
• Assist with data entry, report compilation, and creating presentations
• Support compliance efforts by managing documents, keeping records, and tracking deadlines.
• Assist with scheduling meetings, preparing agendas, and distributing materials.
• Help arrange training sessions, keep training records, and monitor employee certifications.
• Other ad-hoc duties as assigned

Requirements:

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Tertiary education or equivalent required.
• Able to start immediately

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

Email Address: [email protected]

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R21101676 | Ng Zhi Qing Alethea

• Assist the school’s manager and school leaders in carrying out the school’s financial functions, processes and procedures 
• Keep track of income and expenditure items by maintaining good and proper accounting records 
• Keep good and proper records of payment vouchers 
• Collect payments from pupils and vendors as and when required 
• Make and process payments to pupils/vendors and other stakeholders as and when required in an accurate and prompt while adhering to all school operating procedures and guidelines 
• Attend to telephone calls and walk-in customers and provide assistance to them in a professional and courteous manner 
• Assist the school in any other ad-hoc administrative matters as and when directed by the school’s leadership 
• The working hours are not negotiable

Our client is a Education Industry. Due to their current expansion plan, they are looking for a Customer Service cum Admin Executive to join their team, in hopes of developing the current high performing team. They are located in the Central area.

Key Roles and Responsibilities:

• Respond to daily emails and phone inquiries
• Provide support, advice, and counseling to students
• Manage graduation processes, including payment verification and document handling
• Coordinate mid-term test deferments and liaise with students and UC
• Handle exam script viewing requests, including coordination with the Exams Office and students
• Explain transfer contracts to students
• Conduct welcome orientations, LinkedIn workshops, and graduation ceremonies
• Perform class visits as needed
• Oversee ad-hoc projects or audit events
• Manage miscellaneous administrative tasks, such as attendance tracking and course evaluations

Requirements:

• Diploma in any field.
• At least 1 year of customer service and 2 years of administrative experience.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24144162 | LAI CHAI LI

Our client is a local established Medical Manufcaturer. Due to business needs, they are now recruiting a Admini Officer to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Admin Officer:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Min Diploma in related studies
• At least 1 year of administrative experience is highly prefer. Entry level is welcome

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Scope:

• Coordinate within the office and with Schools/Colleges/Institutions for timely and accurate capture and processing of records arising from various academic activities according to established timelines and guidelines
• Compliance with policies and procedures.
• Checking and updating of system records, handle queries related to academic services.
• Support the processing and release of examination results and related appeals, to ensure results received according to the scheduled timeline and all appeals are properly handled.
• Ad hoc duties as assigned

Requirements:

• Minimum Diploma/Degree with administrative experiences
• Meticulous and detailed
• Team player

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Job Description

• Industry/ Organization Type: Construction

• Position Title: Office Admin

• Working Location: Gul

• Working Hours: 5 days (Mon – Fri, 8.00am - 5.30 pm)

• Salary: S$1,800 - S$2,200.00

• Duration: Permanent Role

Key Responsibilities

Support the finance & admin dept in accounts & general administration works.

- Support accounting functions such as processing vendor invoices, preparing payment vouchers, receiving vouchers and others.

- Assist in bookkeeping activities and inventory management.

-Monitor, verify any discrepancies and key in supplier delivery order and invoices into the accounting system

- Tabulating and assist to check through employee claims

- Data entry into software such as Microsoft Excel,Word and accounting system

- Organize and maintain both paper and electronic files, manage databases and ensure information is accurate and up to date.

- Oversee the maintenance of office facilities and equipment, ensuring a safe and efficient work environment.

- Maintain the confidentiality of sensitive information and ensure compliance with data protection regulations.

- Provide support to clients or customers who visit or call the office.

-Proactive, committed and able to work in fast paced, high volume processing working environments

APPLY NOW!!!

• Minimum GCE O-Level or equivalent.

• Good communication skills and multitasking abilities.

• Proficiency in MS Office (Word, Excel, and PowerPoint).

Job Description & Requirements

• Class 3 driving license
• Monday to friday (8am - 6pm)

Responsibility:

1. Experienced and holds accident free records with good driving skills e.g. smooth rides without jerking

2. Has experience with and is willing to serve family members of superior

3. Reliable, honest, loyal, discreet, flexible, punctual, healthy and possesses a high level of integrity

Additional : Benefits such as annual leave, medical leave, insurance cover, AWS and variable bonus.

Interested Candidates please send an updated resume / CV in Ms Word format to [email protected] or Whatsapp your Resume detail to 98332779 (SMS only without call).

Consulting in-charge : Lilian Quah (Registration no : R1983769)

Responsibilities

• Support day to day administrative duties
• To handle, answer, and reply all incoming telephone calls and incoming inquiries
• Prepare and create invoice/ report and assist clients up till confirmation of sales
• Assist to monitor customer satisfaction and provide after-sales support
• Any other appropriate duties and responsibilities as assigned

Requirement

• Minimum 1 year administrative experience required
• Familiar with MS Office (MS Excel and MS Word)
• Good communication (oral and writing) and interpersonal skills

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Descriptions:

• Assist Project Department personnel with admin support.

• Assist submission on technical clarifications and method statements.

• Assist to coordinate with project team members, vendors and sub-contractors.

• Coordinate with Project Manager on design deliverables to ensure smooth flow of documents.

• Coordination and communication between HQ and Project Teams.

• Assist with sourcing and ordering of project materials.

• Assist Director with scheduling and personal matters.

• Data entry

• Assist with onboarding of new workers

Job Requirements:

• Minimum simple Autocad knowledge

• Minimum 1 year of relevant administrative experience

• Able to work independently.

• Good communication and interpersonal skills.

• Able to commence work immediately or short notice.

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with the corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit minimum 3 months, office hours
• Open to Poly grads or waiting to enroll to university
• Hourly rate - $10

Warehouse Assistant (Coordinator)

Working Hours: 5.5 Days
Working Hours: Mon-Fri (8am-5.30pm); Saturday (8.30am-12.45pm)
Salary: $2300 - $3000
Location: Jalan Bukit Merah

Responsibilities
• Responsible for the day to day store operations.
• Maintain an effective control system to ensure smooth flow of tools/materials.
• Maintain proper records of all items received and issues.
• Timely compilation of necessary reports.
• Provide proper labeling for new items.
• Close inventory and prepare closing and transaction reports at the end of the month.
• Handle the returned tools/materials from shipping division to stock-room.
• Ensure proper layout and easy access of stocks in the store.
• Perform stock counts and updates stock card periodically.
• Ensure high standard of security in the store and receiving section.
• Raise discrepancy report when necessary.
• Follow up on shortage report.
• Replenish stock when necessary.
• Ensure proper housekeeping and overall maintenance of the store and equipment.
• Any other tasks as and when assigned by the immediate superior or the management.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Working Day: Monday - Friday 8.15 am to 5.30 pm
• Working Location: Near Pioneer MRT
• Salary: $2600 – 3300

Job Duties:

• To place orders with existing local/overseas suppliers.
• Sourcing for new suppliers with more competitive price.
• Processing of purchase orders and related documents.
• Planning and monitoring closely with suppliers on delivery schedule.
• Preparing of costing for tenders.
• To arrange for evaluation of sample for testing purposes, if required.
• To feedback to suppliers on products defect/complaints from customer and claim warranty, if applicable.
• To prepare TT payment to overseas supplies.
• To liaise with forwarders for clearance of cargoes.
• Any ad hoc duties if required.

Job Requirements:

• Electronics/Electrical background would be an advantage
• With 2 years of working relevant experience

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Our company is acting on behalf of our client who has good hardware business. They need experienced sales admin assistant with the following job responsibilities and requirements-

Job responsibilities

1. Ensure and Provide consistent professional sales and product service

2. Responsible for the co sales products

3. respond to customers and explain about company products

Responsible for presenting the different co products to customers.

Makes recommendations and serves customers.

Job highlights

4 off days monthly, rest days depend on schedule

Competitive salary 3k and above

Positive and nurturing working environment

Work location: tuas area

Duration: permanent

Requirements

Qualifications - diploma or high school diploma

Work experience- at least two year sales working experience in related fields

Job type- full time

Required languages: English and able to communicate with mandarin speaking customers

Job specialisation- services,sales

If you have an interest in applying for this role, please WhatsApp me at 98198786 to apply. Only shortlisted candidates will be notified. Priority will be given to Singaporeans

Young hon Lim/ manager

Render private limited

EA licence no 15c7827

EA reg no R1550906

As an Administrative Executive within the Business Development Team, you will play a crucial role in supporting the team's operations and ensuring efficient coordination of business development activities. You will be responsible for handling administrative tasks, managing schedules and facilitating communication within the team and with external stakeholders and the ability to multitask effectively.

Key Responsibilities:

1.Administrative Support:
• Manage the daily administrative tasks of the Business Development Team.
• Organize and schedule meetings and events arrangements for team members.
• Prepare and distribute correspondence, memos, presentations and reports as needed.
• Maintain accurate records and files both in physical and electronic formats.

2.Communication and Coordination:
• Act as a liaison between the Business Development Team and other departments or external parties.
• Coordinate for meetings and events.
• Ensure effective communication within the team and with external stakeholders.

3.Data Management:
• Assist in the collection, analysis and presentation of data related to business development initiatives.
• Maintain databases and CRM systems, ensuring data accuracy and integrity.
• Generate reports and summaries based on collected data for management review.

4.Project Support:
• Support the implementation of business development projects and initiatives.
• Track project progress, deadlines and deliverables.
• Assist in the preparation of project proposals, budgets and presentations.

Requirements:
• Minimum Degree in Business Administration or equivalent.
• At least 1-year relevant working experience.
• Proven experience as an Administrative Executive, Administrative Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize daily workload.

Attributes:
• Team player with a positive attitude and strong interpersonal skills.
• Ability to work independently and under pressure.
• Proactive and resourceful in handling challenges.
• Willingness to learn and adapt to new technologies and methodologies.
• Ability to resolve problems quickly and effectively and determining appropriate courses of actions.

Job Description:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Handles general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Daily

• Approve daily, monthly and yearly accounting journal entry
• Approve sales order and purchase order
• Control cash collection and Aging Account Receivable, including communication with Sales and Service department
• Control petty cash
• Approve bank payment
• Approve customer and supplier master registration

Monthly

• Approve monthly report (GL, Sales report, inter-company confirmation and PL)
• Approve monthly report to Head Quarter in Japan
• Approve staff expense claim
• Payroll
• Other HR related work
• Quarterly
• Approve quarterly reporting package to Head Quarter in Japan
• Approve GST filing
• Board of Directors meeting arrangement

Yearly

• Control physical inventory semi-annually
• Evaluation arrangement semi-annually
• Prepare and confirm income tax for employees
• Approve Corporate Tax
• Prepare full set of financial statement partially with other staff
• Approve full set of financial statement
• Counter measure to yearly external auditor Deloitte
• Counter measure to internal audit by Head Quarter in Japan every 3 years
• Compliance training

Ad-hoc

• Recruiting (Interview, Visa, Apartment)
• General Affairs (Pantry, Insurance, Company car, etc)

Requirements:

• Certified Public Accountant (CPA)
• Experience in internal / external audit
• With experience in preparing full set of financial statement as well as handling account receivable, inventory and bank reconciliation
• With at least 3 years managerial experience
• Proficient in Microsoft Office (MS Excel, MS Word, MS PowerPoint)
• Experience in HR system such as payroll, evaluation
• With experience in Microsoft Office Dynamics NAV and/or Dynamics 365 Business Central

5 days work week

Japanese MNC, Trading Co.

Jurong Area

Interested candidates, please forward a detailed and email to [email protected]

Tempserv Pte Ltd
License No: 06C3745
Ivy Ng Siew Hoon I EA. Reg. No: R1102590

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

The Job:

• Assist the team in administrative and documentation support to ensure compliance with bank’s policies & procedures.
• Assist scanning and End of the Day reconciliation
• Assist in batching of trade related documents and batching of forms

The Requirements:

• Min GCE O Level and Above
• Training will be provided
• Proficent in MS Office
• Min 1-2 years of admin working experience

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

RCB Nos: 19960130W, EA 99C4599

Location: Tai Seng

Job Responsibilities:
- Assist the Manager in maintaining accurate records of tenant inquiries or complaints.
- Handle and respond to feedback received via calls at the Management Office.
- Support the Management team with administrative tasks such as processing fitting out applications, deliveries, and other requirements for new tenants.
- Coordinate with contractors to schedule on-site inspections and address service requests.
- Provide administrative support by compiling weekly and monthly reports for submission to the Client and HQ Finance team.
- Ensure that phone calls and feedback are handled professionally, with a positive and helpful demeanor.
- Establish and maintain an organized filing system for smooth documentation and administration of the property.
- Oversee inventory management of office supplies, equipment maintenance records, and perform general administrative duties.

Requirements:
- Proficiency in MS Office.
- Minimum 'O' Level or Diploma with relevant certification.
- At least 1 - 2 years of relevant work experience in the service, retail shopping mall, or secretarial roles.
- Experience in Hospitality, Tourism, or Hotel Management is advantageous.
- Strong communication and interpersonal skills.
- Team player with hands-on experience in SAP procurement systems.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Highlights:

• Contract duration: 12mths contract
• Salary range: $2300 - $3000 (based on experience and education)
• Working location: Braddell MRT
• Working hours: Monday – Friday, 8:30am – 6pm (hybrid available)

Requirements:

• Diploma or Degree holder
• 1-2 years of administrative experience and stakeholder management experience.
• Proficiency in Arabic Language to review Arabic document will be advantageous.

Key responsibilities:

• Assist in the implementation of new programs and initiatives.
• Support in the coordination of monthly offered moudles.
• Coordinate the development of various modules, ensuring it is aligned with existing frameworks.
• Propose and develop suitable topics for modules.
• Data migration and databse management duties.
• Other duties as assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected].
We regret to share that only shortlisted candidates will be contacted.

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Our client is a Real Estate Industry. Due to their current expansion plan, they are looking for a Admin Officer to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities:

• Maintain records of incoming/outgoing mail and emails.
• Manage key registers and record key movements.
• Set up and maintain filing systems.
• Update records of fixed assets, drawings, and contact information.
• Handle security access card requests and manage the access control system.
• Administer season parking requests and manage the carpark system, including collections.
• Provide administrative support, including calls, typing, filing, and meeting organization.
• Track and maintain office inventories like stationery and refreshments.
• Manage IT systems and update the OMS Online Portal.
• Maintain duty rosters, leave records, and facility bookings.
• Ensure compliance with OMS procedures and standards.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

R24122162 | LAI CHAI LI

As a Personal Wealth Executive within the Personal Banking business, you will be responsible for rendering financial advisory to mass-market customers. You are expected to achieve individual sales target while ensuring accurate and timely completion of the entire sales and compliance process.

• Develop and deepen relationships with clients who have been assigned to you
• Ensure proper advisory procedures and documentation while adhering to the Bank’s internal policies, business processes and regulatory requirements

Job Requirements

• A recognised University degree / Local diploma
• Competent in engaging and managing internal and external clients
• Proven ability to achieve sales target
• Resourceful and able to work with minimal supervision
• Training will be provided
• Applicants seeking a kickstart to their career in banking and finance are welcomed to apply

Basic Salary $3200 - $3500 + allowance + commissions

Raymond Tan

EA License no. 12C6295

EA Personnel no. R1104956

Scope:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying

Requirements and skills

• Diploma with 1-3 years of experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment
• Ability to be resourceful and proactive
• Multitasking and time-management skills, with the ability to prioritize tasks

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified