Total 34 Manager level Administrative / Clerical job vacancies in singapore tanglin road

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

Roles & Responsibilities

• Prepare correspondence emails, letters, statements, documents, and reports
• Draft the company's policies, regulations, and rules, and supervise the implementation.
• Manage filing and document control for company policies, regulations, SOPs, contracts & agreements, reports, and other administrative documents.
• Fully in charge of the administration department and managing administrative issues for the company.
• Process administrative work related to government authorities, associations, the company’s head office, customers, and visitors.
• Handle administrative and logistical arrangements for customers and visitors.
• Organize events by coordinating with relevant departments for planning and implementation.
• Collect and arrange daily and weekly activities for company management.
• Direct personnel recruitment and training processes
• Undertake any other ad-hoc tasks and duties as assigned by superiors.

The Employer is a rapidly growing start-up that is developing and launching new brands of beverages with an innovative and sustainable product range. The company, promoted by a group of serial entrepreneurs with extensive experience in F&B industry, has recently launched its new range of beverages in selected markets. New launches are planned in several global markets, including US, Far East, Europe and Middle East, in a phased manner.

The company is looking for an HR & Admin professional to play a critical role in building global teams, shaping the company culture, overseeing administration, and supporting the growth journey.

Position : HR and Admin Manager
Job Code: EXP/HRAM/1224

Location: Singapore

Responsibilities

The HR and Admin Manager will be responsible for overseeing all aspects of human resources and administrative functions. This role requires a versatile professional who can handle recruitment, employee engagement, compliance, office management, and administrative tasks. He/she will also provide support to the COO in a wider range of activities including large product launch events featuring celebrities.

The ideal candidate will be a highly proactive and resourceful professional, passionate about building a strong organizational foundation for success. He/She should be comfortable with managing a wide range of tasks and responsibilities and step in to support the COO, as required.

For Human Resources, key deliverables will be in Talent Acquisition (global), Onboarding, Employee Engagement, HR Policies, Compliance, L&D, C&B management, and Performance Management.

For Administration, the selected candidate will help in setting up of offices in different regions, oversee daily operations, maintain office and employee records, ensure compliance with local regulations, and IT/facilities/infrastructure. In the initial phase, he/she will be actively engaged in coordinating Product Launch Events in different countries.

The selected candidate will act as a trusted advisor and partner to the top management on HR and administrative matters, providing insights and recommendations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field. An MBA will be preferred.
• 5~10 years of experience in HR and administrative roles, preferably in start-ups in F&B/FMCG sector.
• Knowledge of employment laws and HR best practices in different countries.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Flexible. Self-motivated and proactive. High level of integrity and confidentiality.
• Creative problem solver with a growth mindset.

Senior Admin Manager (Specialised in Vehicle Import and Export )

A Senior Admin Manager/ Senior Admin Executive who can handle full set of export and import of vehicle fleets and compliance with LTA rules and regulations.

Here are the detailed roles and responsibilities associated with the position:

1. Export and Import of Vehicle Fleet

• Coordination of Fleet Export/Import: Responsible for managing the entire process of importing and exporting vehicle fleets, including paperwork, logistics and coordination with customs, transport agencies, and freight forwarders.
• Regulatory Compliance: Ensure compliance with all local, national,international laws and regulations related to vehicle import and export (such as tariffs, taxes, duties, import/export documentation and environmental standards).
• Documentation Management: Prepare and maintain accurate documentation for all vehicle imports and exports, including:
• Bill of lading
  • Customs declarations
  • Vehicle inspection reports
  • Registration and licensing forms
  • Certificates of origin, emission, or other required certificates
  • 
    
• Customs Clearance: Ensure timely and efficient clearance of vehicles through customs, resolving any issues related to documentation or regulatory compliance.
• Inventory Management: Maintain an updated inventory of vehicles, ensuring proper tracking and reporting of vehicles in transit or awaiting export/import.
• Shipping and Freight Coordination: Work closely with shipping companies, logistics providers, and freight forwarders to coordinate transport arrangements for the vehicles.
• Vendor and Stakeholder Relations: Build and maintain strong relationships with external vendors, government bodies, customs officers, and other key stakeholders involved in the export/import process.
• Cost Control and Budgeting: Monitor and control costs associated with vehicle import/export activities, ensuring budget adherence.
• Risk Management: Identify and mitigate risks associated with vehicle exports/imports (such as damage during transit, delays, or non-compliance issues).

Skills and Qualifications:

• Education: A bachelor’s degree in Business Administration, Logistics, or a related field. A master's degree or certification in logistics, supply chain management, or a similar area is preferred.
• Experience: Significant experience in fleet management, logistics coordination, or administrative management, especially within export/import operations.
• Regulatory Knowledge: Strong understanding of import/export regulations, customs processes, and vehicle registration procedures.
• Strong Organizational Skills: Ability to manage multiple tasks, track large amounts of data, and handle complex logistical processes.
• Communication Skills: Excellent written and verbal communication skills, particularly in dealing with external stakeholders like customs officials, shipping companies, and regulatory bodies.

Work Location : Funan, Near City Hall MRT

Full Time, Permanent Position

6 days work week

$5,000 - $6,000 per month (based on experience)

About the Company

Founded in 2015 to address the unmet financing needs of SMEs, Validus is the leading all-in-one SME financing platform in Southeast Asia today, providing small businesses with faster and effortless one-stop financial solutions. Our full-suite business finance offering includes loans, business accounts, corporate cards, payments and spend management tools.

Headquartered in Singapore, we’re present in 4 markets – Indonesia, Singapore, Thailand and Vietnam. We’re on a mission to drive financial inclusion and uplift small businesses and the communities they serve, by leveraging data and AI to drive growth financing to under-served SMEs. Validus is backed by top-tier VCs and strategic investors, with more than S$60M in capital raised.

An award-winning FinTech, Validus has won several prestigious industry awards. Most recently, Validus won 1st runner-up (Singapore FinTech category) at SFF Global FinTech Awards 2022, 1st place at MAS FinTech Awards 2020 (Singapore Financial Institution), and Top 10 FinTech Leaders and FinTech Leaders under 30 at SFF Global FinTech Awards 2021. Validus was named by LinkedIn as one of the Top 15 Start Ups in Singapore in 2021.

Who we are looking for

Our success is dependent on what each of us does, how we do it, and our belief that we can always do better. Validus is in rapid transformation and as we execute on our strategy, we’re building a strong team of passionate, capable individuals who are committed to making it easier for SMEs to manage and grow their businesses. We welcome you to be a part of this exciting journey, as we transform our #1 SME growth financing platform into Southeast Asia’s first SME-focused, full-suite financial services provider.

Report to the Head of Human Resource, the HR Admin Officer cum office manager is responsible for scopes listed below. If you like kicking goals, have a can-do attitude and relish a fast-paced culture, this is a role you'd want to be in.

Job Responsibilities:

· Providing HR Administrative support to the Head of HR with responsibility for all aspects of the employee lifecycle

· Ensure the efficient and effective on-boarding and off boarding activities

· Employee Engagement related activities

· Provide sourcing and recruitment operations and planning for assigned areas of coverage

· Assisting the department with other ad-hoc projects for the calendar cycle in relation to staff and policies (e.g., performance and review processes, benefit renewals, engagement surveys)

· Others: Support in Payroll-Related Matters, handle medical insurance claims, manage work pass matters

· Maintain employee database and personnel files

· To be involved in HR Projects and HR Initiatives

· Ensure compliance in accordance with MOM rules & guidelines

· Other ad-hoc duties as assigned by the Head of HR

· Office management duties: Vendor contracts management, office stationary supplies, expenses claims and calendar Management for Group CEO, other office admin matters

Job Requirements

· Diploma in Human Resource Management or in any business discipline

· 2 years of relevant experience in HR administrative or other relevant administrative experience

· Excellent communication, interpersonal and organizational skills

· Diligent, independent, and meticulous; must be driven with initiative, and comfortable with creative problem solving

· Adherence to sensitive timelines and deadlines

· Attention to detail in composing and proofing materials, establishing priorities and meeting deadlines

· Able to work under pressure and perform effectively in a highly demanding environment

· Good knowledge on employment legislations.

· Proficient in use of Microsoft Office applications.

· Good interpersonal skills, accountable, initiative and willingness to learn.

· Good team player with positive working attitude.

· Fluent in English (written and verbal); additional languages a plus but not required

About the Company

Founded in 2015 to address the unmet financing needs of SMEs, Validus is the leading all-in-one SME financing platform in Southeast Asia today, providing small businesses with faster and effortless one-stop financial solutions. Headquartered in Singapore, we’re present in 4 markets – Indonesia, Singapore, Thailand and Vietnam.

We’re on a mission to drive financial inclusion and prosperity for small businesses by leveraging data, AI and strategic partnerships to drive growth financing to under-served SMEs. To date, we have disbursed over USD 3.7 billion in loans to small businesses across the region. Validus is backed by top-tier VCs and strategic investors including leading banks from Japan and Korea.

In recognition of our innovation and contribution towards SME lending transformation, Validus has won several notable accolades, including 1st place (Singapore Financial Institution), 1st runner-up (Singapore FinTech), SFF Global Fintech Leader, Top 10 FinTech Leaders Awards, LinkedIn Top 15 Startups in Singapore, and more.

Who we are looking for

Our success is dependent on what each of us does, how we do it, and our belief that we can always do better. Validus is in rapid transformation and as we execute on our strategy, we’re building a strong team of passionate, capable individuals who are committed to making it easier for SMEs to manage and grow their businesses. We welcome you to be a part of this exciting journey, as we transform our #1 SME growth financing platform into Southeast Asia’s first SME-focused, full-suite financial services provider.

Report to the Head of Human Resource, the HR Admin Officer cum office manager is responsible for scopes listed below. If you like kicking goals, have a can-do attitude and relish a fast-paced culture, this is a role you'd want to be in.

Job Responsibilities:

· Providing HR Administrative support to the Head of HR with responsibility for all aspects of the employee lifecycle

· Ensure the efficient and effective on-boarding and off boarding activities

· Employee Engagement related activities

· Provide sourcing and recruitment operations and planning for assigned areas of coverage

· Assisting the department with other ad-hoc projects for the calendar cycle in relation to staff and policies (e.g., performance and review processes, benefit renewals, engagement surveys)

· Others: Support in Payroll-Related Matters, handle medical insurance claims, manage work pass matters

· Maintain employee database and personnel files

· To be involved in HR Projects and HR Initiatives

· Ensure compliance in accordance with MOM rules & guidelines

· Other ad-hoc duties as assigned by the Head of HR

· Office management duties: Vendor contracts management, office stationary supplies, expenses claims and calendar Management for Group CEO, other office admin matters

Job Requirements

· Diploma in Human Resource Management or in any business discipline

· 2 years of relevant experience in HR administrative or other relevant administrative experience

· Excellent communication, interpersonal and organizational skills

· Diligent, independent, and meticulous; must be driven with initiative, and comfortable with creative problem solving

· Adherence to sensitive timelines and deadlines

· Attention to detail in composing and proofing materials, establishing priorities and meeting deadlines

· Able to work under pressure and perform effectively in a highly demanding environment

· Good knowledge on employment legislations.

· Proficient in use of Microsoft Office applications.

· Good interpersonal skills, accountable, initiative and willingness to learn.

· Good team player with positive working attitude.

· Fluent in English (written and verbal); additional languages a plus but not required

Job Description

Administrative Leadership:

• Lead the administrative team to ensure efficient and effective office operations, including office supplies management, facilities coordination, and overall office organization.
• Oversee and streamline day-to-day administrative tasks, ensuring compliance with company policies and legal/regulatory standards.
• Manage vendor relationships and oversee service contracts, ensuring quality service delivery and cost control.
• Supervise and guide administrative staff, providing training, support, and performance evaluations.
• Manage office safety, security, and housekeeping to maintain a professional, healthy work environment.
• Organize and oversee the planning and coordination of meetings, events, and travel arrangements.

Financial Management:

• Oversee and approve payment requests for overseas stationss in accordance with company policies and procedures, ensuring that payments are processed accurately and on time
• Ensure supplier costs are accurately tracked and recorded in the system, matching invoices against purchase orders and contracts to verify correctness.

Strategic Planning & Process Improvement:

• Identify areas for improvement in administrative and financial processes and implement best practices for greater efficiency and cost-effectiveness.
• Lead initiatives to automate administrative tasks, such as document management or expense tracking, and introduce new tools to streamline workflows.

Project Management & Process Improvement:

• Lead and participate in projects aimed at digitalizing administrative and financial processes to improve efficiency, reduce errors, and enhance overall operations.
• Oversee the implementation of new software, automation tools, or technologies designed to streamline workflow, financial tracking, and reporting.
• Collaborate with cross-functional teams to identify areas for process improvement and develop strategies to optimize workflows in administration, finance, and other business areas.
• Manage project timelines, budgets, and resources to ensure successful project execution and delivery within scope and on time

Requirements

• A diploma or degree in Business Administration, Finance, Accounting, or a related field.
• Proven experience in managing both administrative operations and financial processes, including ensuring proper invoice recording and supplier cost management.
• Experience in project management, particularly in digital transformation, process optimization, or technology integration.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and financial software (e.g., Xero, QuickBooks).
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with teams across all levels.
• Ability to think strategically, prioritize tasks, and make decisions in a fast-paced environment.

This role assists in the academic and student support aspects of the institution. You will work alongside with your colleagues to deliver and meet positive student outcomes. This includes Academic Administration, Students Support, Teaching Resource Coordination and Quality Assurance matters. Reporting to the Head of Sales and Operations, you will be part of a customer-fronting team within a private institution.

Key Responsibilities

• Assist in Student Services and Academic related matters, including timetabling, handling parents' enquiries, teacher deployment and academic resources planning.
• Liaise with teachers on student progress reports and follow up with parents.
• Assist in the development and review of operational policies and procedures.
• Maintain accurate and complete academic/student data and reports for review and submission purposes.
• Conduct student orientation and ensure timely response to students and participants.
• Liaise with finance department to ensure payments are made on time.
• Complete any service recovery and other customer related issues.
• Work with colleagues to enforce the implementation of institution and departmental policies and compliance with relevant regulatory authorities.
• General administration including programme coordination, evaluations and facilities improvements.

Requirements:

• Diploma education and above.
• Minimum 5 years of working experience within a service environment.
• Experience handling simple accounting processes.
• Effectively bilingual in English and Chinese in order to liaise with Chinese speaking parents and students.
• Team player, meticulous and organised.
• Working knowledge of Microsoft Office software.

RAW Moves is looking for a Marketing & Administrative Assistant Manager (Full-time) to join our team.

As a Marketing & Administrative Assistant Manager, your role will include:

• Day to day running of the Office, including registration, recruitment and operations for Studio classes
• Organise and execute all administrative meetings with the Artistic Director
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Plan, develop and execute engagement and outreach programmes through effective coordination with the Artistic team, freelancers and partners.
• Manage ticketing and Front of House administrative matters for Productions
• Promote company’s mission, performance platforms, classes and programmes
• Maintain and grow network and partnerships with a diverse group of stakeholders including government agencies, academic institutions and special interest groups and parents.
• Maintain company’s social media platform such as Facebook and Instagram and set up EDM campaigns for updates on outreach events and admin matters as required.

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• Must be Singaporean or PRs
• Able to work a minimum 22 working hours per week, up to full time commitment
• Must be able to start immediately or at short notice
• Availability to work on Saturdays (Full-Time applicants)
• Part-Time position is also available

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm and Saturdays, 9am - 5pm

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

RAW Moves is looking for an Administrative & Marketing Executive/Assistant Manager (Part-time) to join our team.

As an Administrative & Marketing Executive/Assistant Manager, your role will include:

• Assist in day to day running of the Office, including registration, recruitment and operations for Studio classes
• Prepare and upkeep grant reports, annual budget information and maintain procedures manuals
• Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.
• Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters
• Manage ticketing and Front of House administrative matters for Productions
• Ad-hoc Marketing Duties assigned by the Company Manager (e.g. design of marketing collaterals using Canva, compilation of marketing list)

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,
• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation
• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred
• Have initiative and can work independently as part of a small, lean team
• Good interpersonal skills and love to engage with people of all ages
• Detailed and have good communication and writing skills
• Digital proficiency in Microsoft Office, Google, social media software
• Passion for the Arts and a Dance background would be a plus
• No work sponsorship preferred
• Able to work a minimum 22 working hours per week
• Flexible working hours between 10am - 6pm, Mon - Thu
• Must be able to start immediately or at short notice
• Full-time position is available as well

Location & Working Hours:

• Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053
• Mondays – Thursdays, 9am - 6pm (4 day week)
• Office is closed on Fridays

Application:

• Email your most current curriculum vitae and expected renumeration to [email protected]
• Salary will be based on qualifications, working experience and working hours
• Only shortlisted candidates will be contacted via email or phone

FB: facebook.com/rawmoves.sg
IG: @rawmovessg

Administrative Manager for a Chinese tuition centre in Parkway Parade

Jobscope

i. pick up calls

ii. class scheduling

ii. arrange for replacement classes if the students miss a lesson

iii. take attendance

iv. send out invoices and update our database

v. chase for payment

vi. light cleaning duties twice a week

vii. Must be able to work on weekends

5 day work week

20 days company block leave (10 days in June, 10 days in December)

About Sleek

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1. Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign.  We are the market leaders in Singapore with ~5% market share of all new business incorporations
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3. FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK.  We have around 450 staff with an intact startup mindset. 

We have achieved >70% compound annual growth in Revenue over the last 5 years and as a result have been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.

Some other great things about working at Sleek…

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment. 

Flexibility: You’ll be able to work from home 2-3 days per week. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively communicate. You can also work fully remote from anywhere in the world for 1 month each year

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Additionally, you’ll be able to access our S$1,200 pa flexi benefits scheme for home office equipment or health and fitness expenditure.  Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp.  Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy. We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign. We aim to be Carbon Neutral by 2030.

About the role

We are looking for Head of Corporate Secretarial who will report to the Country Head of Sleek Singapore and be part of the management team. Given below the Mission and Outcomes over the next 6-12 months.

Mission: The Head of Corporate Secretarial leads the team in transforming and automating processes while ensuring regulatory compliance and team competency through structured training. They are responsible for hiring, team development, and driving the business unit's profitability, with a focus on delivering client satisfaction through accuracy and efficiency.

Outcomes: 

• Implement structured training to eliminate knowledge gaps and ensure the team stays updated on regulatory changes.
• Ensure 60% of annual returns are filed by the 4th month, and 100% by the 7th month.
• Maintain at least 96% client satisfaction through prompt service and issue resolution.
• Achieve a minimum of 70% gross profitability, excluding passthrough fees.
• Complete full automation of basic filing processes by mid-2025 with minimal disruption.
• Ensure 100% adherence to workflows and accuracy in corporate filings.
• Maintain full team capacity and efficiency through effective hiring and training.
• Address non-performance swiftly to avoid disruptions in business operations.
• Monitor staff compliance with workflows, addressing any non-compliance as necessary.
• Contribute to continuous improvement by integrating updated resources and expertise into corporate secretarial automation tools.

To do this, you will have a minimum of 8 years’ experience in client facing and handling complex corporate secretarial matters including experience being RQI and named company secretary, and attending board of directors’ meetings. And you will most likely be located in Singapore.

Requirements:

• Recognised degree/diploma in Business Administration / Corporate Services / Legal Studies or equivalent.
• Preferably professionally certified with CGQP qualification and a member of CSIS, but not a must.
• Proven track record of more than 3 years of leadership experience in a fast paced and technology driven organisation.
• Good understanding of Singapore regulatory compliance.
• Hands-on experience with Google workspace and Microsoft applications.
• Resourceful and experience with various productivity software applicable to facilitate daily work
• Self-motivated, positive attitude, proactive, highly-organised and detail-oriented.
• Good interpersonal and communication skills.
• Able to adapt to VUCA way of thinking and contribute to process improvement efforts.
• Able to meet tight deadlines.
• Immediate availability is preferred.

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.

Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers.  Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise.  Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work.  People that proactively have tough conversations with kindness build empathy, trust and great working relationships. 

About the interview process

The successful candidate will participate in the below interview stages. 

It might seem like a lot - but fear not - we come prepared! We anticipate the process to last no more than 3 weeks from start to finish depending on your availability.

Introductory call

• A ~30 minute video call with a member of our HR team to discuss your application and get a better understanding of your experience and expectations for the role

Project or case study or technical test

• If it’s a project, you’ll have 1 week to complete a short assignment related to what you’ll actually be required to do in your first month on the job. You’ll then present some slides/ designs/ a doc/ an excel model/ some code to a few members of the team, followed by Q&A

• If it’s a case study, there’s nothing to prepare.  You’ll have a ~45-60 minute chat with the Hiring Manager, where he or she will give you some real-life challenges that this role faces, and will ask for your approach to solving them
• If it’s a technical test, it is usually a 30-50 minute online assessment that will be conducted in real-time, while a member of staff is dialled into the call

Career deep dive 

• A ~60 minute chat with the Hiring Manager
• We’ll discuss your last couple of roles to understand your experience in more detail
• In addition, we’ll be trying to gauge your where your strengths lie

Behavioural fit assessment

• A ~60 minute chat, usually with a member of HR or the leadership team
• We’ll dive into some recent work situations to understand how you think and work

Reference interviews

• We’ll have 2-3 short phone or video calls with references that you provide to us
• So as to not delay your offer, we may ask your permission to have these calls earlier on in the interview process

Requirement for background screening

Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role. 

This may include using external vendors to verify the below:

• Your education
• Any criminal history
• Any political exposure
• Any bankruptcy or adverse credit history

We will ask for your consent before conducting these checks.  Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.

The Employer

The employer is the Singapore office of a large private equity firm focussed on investments in real estate sector in India. It is looking for a finance professional with fund administration experience to join the team as:

Position: Finance Manager (Fund Admin)

Job Code: EXP/FM/FA/1024/SG

Location: Singapore

Responsibilities

The selected candidate will report to the Vice President and will be responsible for:

· Portfolio management and Investor reporting

· Prepare presentations for investors and for internal analysis

· Oversight of Accounting, Audit, Statutory filings (MAS, IRAS, FATCA, CRS etc.)

· Oversight of GST-refund, 13R, FSI-FM related matters

· Responsible for annual/quarter/ad-hoc Investor reporting requests

· Managing Capital Calls and Distributions to investors

· Conducting market research on the relevant industry in which the Funds invest for the purposes of preparing the investor presentations

· Finance, Accounting and Control functions for the Funds by working with the appointed fund administrator

· Assisting with the annual business plans and cash flow models for the Funds and Investment Manager

Requirements

Ideal candidates will be qualified accounting professionals with:

· Graduate/Post Graduate degree in Accounting or Finance.

· 6-7 years of relevant experience. Exposure to full spectrum of deal cycle (investments, asset management and exits)

· Fund Admin serving institutional investors (ideally fund size advised > USD 500Mn+)

· Handling F&A functions for JV platforms, club-structure investment platforms highly valued

· Proficiency in Excel, specifically in preparing well structure financial models

· Capability to prepare high quality presentations using PowerPoint

· Investor/Sponsor JV documents (Shareholders Agreement, Investment Management Agreement, Investment Advisory Agreement)

· Exposure to real estate sector in India would be advantageous

· Working knowledge of underwriting and valuation

· Reviewing, interpreting and providing strategic and regulatory inputs on the documentation

· Liaison with third party service providers (Fund Administrators, Audit Firms, Tax/regulatory etc.)

· Good communication skills. Ability to work independently.

Our Company would like to hire Administration Clerk with the following citerior:

1) able to handle marine customer for shipping.

2) knowledge of marine port procedure

3) take up phone call for marine customer

4) must be a team player

5) need to perform shift duties and standby duties

6) able to handle stress

Library & Archives Solutions Pte Ltd (LAAS) incorporated in 2000, is a wholly-owned company of the National Library Board (NLB) of Singapore. It is created to be the sole distributor of products and services of NLB. The Company plans to reach out to the library industry to exert leadership in library innovations, as well as provide assistance to libraries that wish to expand their services and grow their capabilities. It also aims to provide productivity tools to reduce the cost of operations for clients, and to enable libraries to embrace digital technology to better serve users.

Reporting to the General Manager and Head of Corporate Services, the Finance & Admin Manager’s main responsibilities include

• Responsible for monthly, quarterly and yearly closing processes including analyzing financial reports including liaising with auditors, tax agent and bankers for all financial & accounting matters.
• Prepare and present accurate and timely financial reports to internal and external stakeholders, including management, investors, and regulatory bodies.
• Work closely with senior management to develop and implement financial strategies to support the company's growth and profitability objectives.
• Provide comprehensive administrative support to the management team.
• Liaise and coordinate with the outsourced accounting firm on finance matters.
• Preparation of documents, including Quotations, POs, DOs and Invoices including monitoring of Account Receivable
• Preparation of payments, including managing Account Payable to ensure timely accurate payment
• Responsible for Banking relationships
• Oversees Fixed Assets Registers
• Identify and implement improvements to accounting processes and procedures for efficiency and accuracy.
• Assist in any other finance and admin-related matters as required

Job Requirements :

• Minimum Diploma in Finance, Accounting, Business Administration, or a related field. CPA, CFA, or other relevant certification preferred.
• At least min 6 years of experience in the full spectrum of financial and accounting.
• Previous experience in big 4 audit firm is preferred.
• Having previous experience in project accounting is desirable.
• Prior working experience in government agencies will be highly valued.
• Strong proficiency in Excel and Word is a must.
• Strong knowledge of financial principles, practices, and regulations.
• Updating and implementing all necessary business policies and accounting practices to improve the Finance department’s overall SOPs.
• Facilitating and providing secretarial support for the Board’s discussions.
• Meticulous, detailed, self-motivated, and responsible individual who has proven ability to work under pressure and manage multiple priorities

Job Reporting Location:

• 100 Victoria Street, National Library Building. Singapore 188064.
• 5-day work week

Interested applicants, please email your detailed resume, stating your current and expected salary, date of availability and contact number to: [email protected]

We would like to thank all applicants for their interest but regret that only those qualified will be contacted.

Roles & Responsibilities

Incorporating new companies, registration of foreign entities and limited liability partnerships and Striking off companies
Preparing minutes of meetings, resolutions and supporting documents
Issuing Share Certificates, Maintenance of statutory registers and submission of statutory returns to ACRA Update and maintain statutory and corporate records required by Companies Act
Prepare board resolutions and minutes Prepare and filing of e-forms (ACRA) and e-stamping of transfer forms
Ensuring compliance with statutory and regulatory requirements.
Provide good client service ensuring clients 's queries are promptly addressed.

Requirements

Graduate from ICSA or Diploma in Law or Accountancy with good experience in corporate secretarial work
Organized and meticulous, self-motivated and ambitious
Good knowledge of relevant provisions of the Singapore Companies Act, Code of Corporate Governance, ACRA Bizfile and e-stamping
Excellent verbal/written communication skills in English and Mandarin
Confident, independent and adaptable
Tech-driven mindset: always find ways to improve efficiency and adapt easily to a fast-paced and an ever-changing environment
Independent in managing own workload, ability to work under pressure and to keep things moving and to juggle multiple tasks

BENEFITS

Flexible working arrangement for professionals seeking work life balance

Job Title: Academy Head of Administrative

Job Summary:

An Academy Head of Administrative is responsible for managing the administrative aspects of an educational institution or academy. This role involves overseeing day-to-day operations, coordinating academic activities, and ensuring the efficient functioning of the academy to support students, faculty, and staff.

Key Responsibilities:

1. Administrative Management:

• Supervise administrative staff, ensuring efficient office operations.
• Oversee the allocation of administrative tasks and responsibilities.
• Implement and improve administrative policies and procedures.

2. Student Services:

• Manage student admissions, registrations, and enrolment processes via TMS system.
• Address student inquiries and concerns, providing guidance and support.
• Coordinate student orientation and other related activities.

3. Academic Support:

• Assist in course scheduling, ensuring proper allocation of classrooms and resources.
• Ensure textbooks, course materials, and academic resources are printed out by academy admin assistant

4. Trainer/Assessor and Staff Support:

• Manage trainer schedules and classroom assignments.

5. Facilities and Equipment:

• Oversee facility maintenance and repairs, including classrooms, labs, and common areas.
• Ensure the availability and functionality of necessary equipment and technology.
• Coordinate facility bookings for events and meetings.

6. Financial Management:

• Assist in budget planning and monitoring of financial resources.
• Process financial transactions, including tuition fees and vendor payments.
• Maintain simple and accurate financial records and reports to Finance department.

7. Communication and Outreach:

• Act as a liaison between students, trainers/ assessors, and administration.
• Communicate important information to students and trainer through various channels.
• Assist in organizing and promoting academic events and programs.

8. Compliance and Regulations:

• Ensure compliance with educational regulations, policies, and accreditation standards.
• Assist in the preparation of reports and documentation required for compliance reviews and audits.

9. Data Management:

• Maintain databases and student records accurately and securely.
• Generate reports and statistics related to student enrolment and course evaluation.

10. Academic Committees:

• Assist in the planning and execution of committee initiatives and projects.

· Any other duties / works as assigned by your reporting superiors.

Qualifications:

• Bachelor's degree in education, business administration, or a related field (preferred).
• Proven experience in educational administration or a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using office software (e.g., Microsoft Office Suite).
• Knowledge of educational systems, policies, and regulations.
• Attention to detail and accuracy in record-keeping.
• Problem-solving skills and the ability to handle student and faculty concerns effectively.
• Familiarity with educational technology and administrative software is a plus.

Jenga Corp wishes to hire a Corporate Secretary.

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

About the role:

• Manage the corporate secretary team and delegate tasks.
• Advise Business Consultants on Corporate Secretary related matters.
• Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions;
• Work closely with Business Consultants and clients to ensure positive impact and sustainable results;
• Manage and mitigate risks;
• Research, business analysis and process re-engineering based on industry’s best practices and accelerators;
• Identify and establish partnerships with key stakeholders, industry associations;
• Incorporation of new companies;
• Maintenance of corporate secretarial records for various entities, including statutory registers;
• Ensure compliance with relevant statutory and regulatory requirements are strictly met;
• Preparation of Directors’/ Shareholder’s meeting minutes and resolutions and ensuring documents are properly signed, lodged and filed;
• Preparation of annual returns and other statutory documents;
• Preparation and lodgement of routine/ ad-hoc statutory documents/ client transactions;
• Managing Corppass authorisations;
• E-stamping with IRAS for transfer of shares;
• Issuance of share certificates;
• Facilitate the billing process for clients’ annual fees;
• Proper maintenance of all clients’ documents;
• Collaborate with external partners for offshore entities;
• Arrange for the notarisation and legalisation of documents;

You should have:

• Positive attitude, driven and ready to take on challenges;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Must have at least 2 years of managerial experience and corp sec experience
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Proficient oral and written communication skills (both in English and Chinese to better manage the clients);

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

Job Description:

• Manage and handle administrative support for Nursing Department's new joiners onboarding program.
• Manage the International Nurses orientation program and Diploma Graduates transition program.
• Provide administrative support to Nurse Educators, including coordinating quarterly course announcement and logistical coordination for courses, graduation ceremonies,
  and related events.
• Develop and execute project plans, timelines, and resource allocations.
• Provide secretariat support to Nursing Department when required.
• Any ad hoc duties as per assigned.

Requirement:

• Minimum Bachelor’s Degree in Business Management,Social Sciences, Healthcare Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Our Company would like to hire Administration Clerk with the following citerior:

1) able to handle marine customer for shipping.

2) knowledge of marine port procedure

3) take up phone call for marine customer

4) must be a team player

5) need to perform shift duties and standby duties

6) able to handle stress

Job Description:

• Manage and handle administrative support for Nursing Department's new joiners onboarding program.
• Manage the International Nurses orientation program and Diploma Graduates transition program.
• Provide administrative support to Nurse Educators, including coordinating quarterly course announcement and logistical coordination for courses, graduation ceremonies,
  and related events.
• Develop and execute project plans, timelines, and resource allocations.
• Provide secretariat support to Nursing Department when required.
• Any ad hoc duties as per assigned.

Requirement:

• Minimum Bachelor’s Degree in Business Management,Social Sciences, Healthcare Management or equivalent

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Jenga Corp wishes to hire a Corporate Secretary.

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

About the role:

• Manage the corporate secretary team and delegate tasks.
• Advise Business Consultants on Corporate Secretary related matters.
• Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions;
• Work closely with Business Consultants and clients to ensure positive impact and sustainable results;
• Manage and mitigate risks;
• Research, business analysis and process re-engineering based on industry’s best practices and accelerators;
• Identify and establish partnerships with key stakeholders, industry associations;
• Incorporation of new companies;
• Maintenance of corporate secretarial records for various entities, including statutory registers;
• Ensure compliance with relevant statutory and regulatory requirements are strictly met;
• Preparation of Directors’/ Shareholder’s meeting minutes and resolutions and ensuring documents are properly signed, lodged and filed;
• Preparation of annual returns and other statutory documents;
• Preparation and lodgement of routine/ ad-hoc statutory documents/ client transactions;
• Managing Corppass authorisations;
• E-stamping with IRAS for transfer of shares;
• Issuance of share certificates;
• Facilitate the billing process for clients’ annual fees;
• Proper maintenance of all clients’ documents;
• Collaborate with external partners for offshore entities;
• Arrange for the notarisation and legalisation of documents;

You should have:

• Positive attitude, driven and ready to take on challenges;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Must have at least 2 years of managerial experience and corp sec experience
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Proficient oral and written communication skills (both in English and Chinese to better manage the clients);

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

Jenga Corp wishes to hire a Corporate Secretary.

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

About the role:

• Manage the corporate secretary team and delegate tasks.
• Advise Business Consultants on Corporate Secretary related matters.
• Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions;
• Work closely with Business Consultants and clients to ensure positive impact and sustainable results;
• Manage and mitigate risks;
• Research, business analysis and process re-engineering based on industry’s best practices and accelerators;
• Identify and establish partnerships with key stakeholders, industry associations;
• Incorporation of new companies;
• Maintenance of corporate secretarial records for various entities, including statutory registers;
• Ensure compliance with relevant statutory and regulatory requirements are strictly met;
• Preparation of Directors’/ Shareholder’s meeting minutes and resolutions and ensuring documents are properly signed, lodged and filed;
• Preparation of annual returns and other statutory documents;
• Preparation and lodgement of routine/ ad-hoc statutory documents/ client transactions;
• Managing Corppass authorisations;
• E-stamping with IRAS for transfer of shares;
• Issuance of share certificates;
• Facilitate the billing process for clients’ annual fees;
• Proper maintenance of all clients’ documents;
• Collaborate with external partners for offshore entities;
• Arrange for the notarisation and legalisation of documents;

You should have:

• Positive attitude, driven and ready to take on challenges;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Must have at least 2 years of managerial experience and corp sec experience
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Proficient oral and written communication skills (both in English and Chinese to better manage the clients);

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

JOB RESPONSIBILITIES

• Advise and support other department heads on people management matters
• Administer the preparation of job descriptions, ensuring that they are up-to-date and follow the established format
• initiate and administer the annual performance management exercise and follow up to have the performance ratings finalised
• Review and recommend compensation structure and practices and salary ranges
• Initiate and manage the annual salary increment, performance bonus and promotion exercises
• Recommend or develop HR policies, procedures and practices and document them in HR manuals.
• Ensure delivery of HR services, adhere to organization HR processes and policies and compliance with local laws and regulations.
• Deal with or advise other department heads to manage employee grievances and disciplinary matters
• Lead, mentor and guide the HR/Admin Team, ensuring that they perform competently and grow personally and professionally.
• To perform any other ad-hoc work duties as and when required by Management

Requirements:

• Minimum Bachelor's degree in relevant business or HR discipline
• Team player actively contributing to positive team spirit, possess a strong desire to create and maintain a unique office culture
• Experience in working on/managing complex projects, commit to work in face pace environment
• At least 5 years of generalist experience in a HR function with exposure to talent

Jenga Corp wishes to hire a Corporate Secretary.

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.

About the role:

• Manage the corporate secretary team and delegate tasks.
• Advise Business Consultants on Corporate Secretary related matters.
• Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions;
• Work closely with Business Consultants and clients to ensure positive impact and sustainable results;
• Manage and mitigate risks;
• Research, business analysis and process re-engineering based on industry’s best practices and accelerators;
• Identify and establish partnerships with key stakeholders, industry associations;
• Incorporation of new companies;
• Maintenance of corporate secretarial records for various entities, including statutory registers;
• Ensure compliance with relevant statutory and regulatory requirements are strictly met;
• Preparation of Directors’/ Shareholder’s meeting minutes and resolutions and ensuring documents are properly signed, lodged and filed;
• Preparation of annual returns and other statutory documents;
• Preparation and lodgement of routine/ ad-hoc statutory documents/ client transactions;
• Managing Corppass authorisations;
• E-stamping with IRAS for transfer of shares;
• Issuance of share certificates;
• Facilitate the billing process for clients’ annual fees;
• Proper maintenance of all clients’ documents;
• Collaborate with external partners for offshore entities;
• Arrange for the notarisation and legalisation of documents;

You should have:

• Positive attitude, driven and ready to take on challenges;
• Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
• Must have at least 2 years of managerial experience and corp sec experience
• Ability to work independently, to take initiative and to overcome obstacles;
• Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
• High degree of flexibility in a demanding, fast-paced and frequently changing environment;
• Proficient oral and written communication skills (both in English and Chinese to better manage the clients);

Interested applicants MUST apply by resume and cover letter through emailing [email protected]. We MUST receive an email application from you in order to consider you.