Total 5,383 Administrative / Clerical job vacancies in D21 Upper Bukit Timah, Clementi Park, Ulu Pandan

Summary

To work as part of a highly motivated secretarial team to provide professional, proactive, high level secretarial support to an allocated group of fee earners and to the wider fee earning team.

Skills and Experience required

• Relevant offshore experience preferred however those with many years in local law firms may apply.
• Candidate should possess effective and efficient administration skills.
• Ability to manage pressure and conflicting demands, and prioritise tasks.
• Good verbal and written communication skills; word processing skills.
• Ability to work in a close-knit team and essentially a good team player.

Key Responsibilities

Administrative and Organisational

• Diary management for assigned fee earners
• Arranging meetings/conferences
• Sending and responding to invites
• Make lunch/dinner reservations
• Prepare papers for meetings and deal with any necessary paperwork etc. following meetings attended by fee earners
• Travel arrangements to include preparing itinerary, book flights and accommodation etc changing and updating itineraries with little notice as required by changes in client and other work demands.
• ChromeRiver and medical reimbursements submissions
• Maintain and update client and other relevant contact details on InterAction
• Photocopying and scanning as required
• Provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
• Provide support to business development events

Finance and matter management

• Including review of narratives, issuing invoices, chasing for debts, liaising with counsel to chase bad debts etc
• Intapp requests
• Close files requests
• Check correct rates are applied to the matter, including other offices’ rates
• Amending bill narrative
• Running WIP reports
• Billing (ensuring all disbursements are included)
• Add/amend additional billing parties via Intapp
• Run reports (billed and unpaid) as requested
• Ensuring bills are sent to the relevant parties and saved in the relevant matter worksite
• Chasing and recovering debts
• Prepare first draft of engagement letters

Technical

• Documentation
  • To produce and amend documents with speed and accuracy
  • To format, paginate, number and present documents in Norton Rose Fulbright house-style
  • Collating signature pages of documents and despatching to clients
  • Deal binder
  • Updating fee-earners CV at website
  • Preparing PowerPoint presentatio
• ACRA/LawNet searches/E-filing
• Run conflict checks and compliance queris
• Prepare engagement letters
• To support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard

Responsibilities

Handles all aspects of the day-to-day operation of the catering team.

Assist to oversee the preparation of the food in the kitchen and function sites to ensure that food service is provided to the customer’s satisfaction.

Handle employee issues and training.

Responsible for selling the business to new clients and work closely with customers to understand and fulfill their wishes.

Respond to customer feedback.

Plan menus and ensure the catering operation maintains an inventory of stock both food and serving supplies.

Coordinate with chefs on daily production schedule.

Any Other Ad-Hoc duties assigned by the management.

Requirements

Able to perform spilt shift, work on weekends and public holidays.

Able to work independently and a good team player.

Have initiative and hardworking with positive attitude to learn and contribute.

Possess good communication and interpersonal skills.

Minimum 3 years experience in a similar capacity.

Only qualified candidates will be notified for interviews.

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including preparation of agendas, materials, and follow-up on actionable tasks.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by Chamber of Commerce or other local institutions with the President.
• Perform other tasks as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or related filed.
• 3 years of experience as Personal Assistant or similar role, preferably within an educational or academic setting.
• Excellent communication, organisational and writing skills.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Fluent in English and Chinese as required to communicate effectively with stakeholders, clients or partners across different geographical locations.
• Ability to adapt to changing priorities and work independently.
• Able to travel and attend events outside of regular working hours.
• All qualified candidates are welcome to apply.

Job Function

Provide Operations and Admin support to the Property Management Team

Job Duties

• Assist day to day operations and tenant relations through the coordination of tenants requests and administration of maintenance services.
• Verify service providers’ attendance record including cleaning & security service. Impose liquidated damage on poor performance/absenteeism against service provider when necessary.
• Check to ensure work completion to satisfactory, correct payment sum & close tax invoice (together with service report, quotes, PO/POC) in IPS procurement system. Thereafter, circulate it to Property staff, HOD for verification, amendment, endorsement & submit to Finance.
• Monitor MOS job sheets daily. Inform property staff of any job sheets that are not closed. Raise billings to customers on chargeable ad-hoc work. Ensure all records are kept in place for audit check.
• Monitor contract periods of vendors. Assist in inviting quotations for contracts renewal and for ad-hoc works/repairs.
• Answer and route phone calls from tenants and contractors/vendors to the appropriate contact within the Property Management and/or despatch personnel based on immediate needs.
• Provide timely and accurate response to all queries and correspondences from internal and external entities to ensure smooth operations.
• Oversee the car park and access card system as administrator. Provide admin support to season parking payments, aircon extension, maintenance fees and access card, etc
• Verify, program & grant card access to user which is one of the key security management control in the property (if required).
• Check on monthly utility billing to tenants to ensure correct usage & revenue are received promptly.
• Provide admin support in office stationery, pantry supplies, prepare staff attendance and claims.
• Perform any other duties assigned.

Job Description

This position reports to the management and required to have full knowledge of different departments and their work processes. Versatile and able to adapt to a fast paced enviroment as this position is one of the core operational role.

Key Responsibilities

Individual to be involved in:

1. Assist with daily administrative team duties

2. Invoicing, administrative and office support activities.

3. Hiring, training, and evaluating employees and taking corrective action when necessary.

4. Developing, reviewing, and improving administrative systems, policies, and procedures.

5. Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

6. Working with the accounting and management teams to set budgets, monitor spending, other expenses.

7. Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

8. Collecting, organizing, and storing information using computers and filing systems.

Technical Skills & Competencies

1. Attain admin skillsets by participating actively in daily duties.

2. Handle company budget

3. Strong communicator between different teams and clients

• Responsible for administrative duties such as data entry, documentation, filing, typing, copying, binding, scanning etc.
• Handle supplies inventory and validate invoices prior to payments.
• Compile and arrange reports on monthly basis.

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Our Client is a leading leader in the communications and cyber security sector. They are looking for talents to be a part of their growing team!

Job Description

• Oversee the team including managing of staff administrative matters such as staff's attendance, discipline and arranging of covering staff
• Point of contact for all functions including managing of staff related matters escalated by functions’ heads
• Manage gift declaration and disposal
• Disposal arrangement
• Cost Recovery
• VIP Support Management
• Other administrative support
• Coordinate catering services for VIP and staff
• Manage visitors, rooms and facilities booking for venues
• Event support
• All other administrative support
• Any other ad-hoc duties as assigned

Job Requirement

• Min diploma in any discipline with relevant 5 years of supervisory experience
• Meticulous with details, good communication and interpersonal skills
• Prior relevant experience in procurement or in the job scope would be an advantage
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working Days / Hours

• Mon-Fri, 8.30am – 6pm (1hr lunch break)
• City Hall MRT

Shortlisted candidates will be notified.

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EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

Job Scope:
1. Organizing events, classes or programmes;
2. Maintaining schedule of events/activities;
3. Managing & uploading website and other digital platforms;
4. Collateral creation, including design, proof-reading and production;
5. Execute social and digital media initiatives

Job Requirements:

1. Good team player and able to work independently;
2. Good command of spoken & written English;
3. Proficient in MS Office applications;
4. Polytechnic Diploma or equivalent;
5. Preferably with at least 2 years relevant experience

• Overall, responsible for vetting and reviewing of agreements and contracts.
• Manage and ensure the smooth operations of all tenancy and agreement matters that fall under your portfolio.

Requirements:

• Diploma in Business Administration or equivalent
• At least 1 years of experience in Contract Management.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities:

• Network & Server Support for Singapore & Thailand.
• Maintain network servers and associated hardware, software, services, and settings working with Vendor
• Recommend, test, and implement system and security upgrades
• Consistently monitor and troubleshoot network stability and performance
• Create, adjust, and maintain network user settings and permissions
• Write technical support documentation for server/network systems and applications

Requirements:

• Degree/Diploma in Computer Science or relevant field.
• MCP, MCSE and MCITP; Networking qualifications or equivalent eg CCNP will be added advantage.
• Windows Server, Virtual Machine knowledge
• Excellent business continuity and disaster recovery methodologies and practice
• Firewall, Web filtering Knowledge
• Working Knowledge/awareness of Active Directory, VPN, SharePoint, OneDrive.
• End Point Management tools knowledge.

Job ID: L54W5Y43

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Email resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9740

http://www.peopleprofilers.com

EA License Number: 02C4944
Registration Number: R1330005
Posting Personnel: Reeve Lim Kok Kiong

We believe that challenges are best solved together. That’s why, when you join us, you become part of a diverse and global community of problem-solvers. You'll find an unexpected mix of people who bring their unique expertise to build trust in society and tackle important issues. Here, we welcome and encourage you to lead with value and inspiration, question and challenge assumptions, as well as embrace new opportunities to deliver quality outcomes in exciting and unexpected ways, all with the support of technology.

At PwC South East Asia Consulting, we help businesses to work smarter and grow faster. We partner with our clients to build effective organisations, innovate and grow, reduce costs, manage risk and regulation and, leverage talent. Our aim is to support businesses in designing, managing and executing lasting beneficial change.

PwC’s South East Asia Consulting practice provides a comprehensive range of professional services and experience to deliver large scale, cross territory transformation projects, wherever our clients need us to be – from strategy through to execution

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

About the role

External and Internal Events

• Work with event hosts to craft event objectives and programme
• Take ownership of all events-related logistics such as venue booking, room set-up, food catering, workshop tools, invitations and attendance
• Work with M&C to ensure onsite brand compliance of events set-up
• Perform duties and logistic responsibilities related to events management
• Responsible for planning and designing events until post programme

Office Admin support

• Be the point person for onsite admin support and facility support
• Coordinate and liaise with offshore Executive Assistants on onsite admin matters
• Support Partner onboarding & offboarding

About you

• 3 years of experience in event management preferably with office administrator experience
• Comes with experience in event management such as programme design, venue booking, food catering, workshop tools, attendance management and other event logistic needs.
• Ability to communicate well both verbally and in writing
• Ability to work well as a team and also work independently
• Ability to be physically onsite in office

• Salary: $1,600
• Working Days: 5 days per week
• Working Hours: 1:00 PM - 6:00 PM
• Location: Bukit Batok Crescent, Wcega Plaza

Responsibilities:

• Manage documentation and paperwork.
• Organize and maintain filing systems.
• Assist with ordering office supplies and inventory.

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Job Highlights

• Good career advancement pathway
• Good work life balance
• Positive working culture

Job Description

Responsibilities:

• Assist with HRM and administrative functions
• Assist to manage the asset database in ERP system
• Handle monthly payroll
• Support on employee relation issues
• Support on mobile and time attendance management system for employees in office and at sites
• Maintain HR administration, record filing and preparing reports
• Undertake any other ad-hoc HR or admin duties as assigned by Supervisor/Manager

Requirements:

• Min. Diploma in Business Studies or HRM related courses
• Min. 1 years of relevant experience in HR or payroll related functions
• Knowledge on Times Software preferred
• Good command of English preferred
• Positive and dynamic team player
• Meticulous with good initiative
• 5 days work week
• Transport pickup at Jurong East/Clementi/Choa Chu Kang MRT Stations

Interested candidates, please send in your detailed resume stating current and expected remuneration, reasons for leaving previous employment and date of availability to commence work.

We regret that only shortlisted candidates will be notified.

Insurance Admin Executive

Location: Tagore lane (Shuttle bus service from Ang Mo Kio mrt station)

Working Days: 5 days

Working hours : 9am - 6pm

Salary : Up to $3.2k [ based on experience ]

Job Scope

• Prepare new quotations.
• Prepare insurance renewals, endorsement processing
• Handle Claims
• Prepare monthly reports.
• Send marketing email
• Provide administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 3 years relevant experience
• Certificate in General Insurance (CGI) and Health Insurance (HI) Cert is a must.
• Able to start work at short notice

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)

OR

Email to : [email protected]

The Supreme HR Advisory Pte Ltd

Reg No: R1988890

EA No: 14C7279

Our client, a Japanese Investment company is looking for the Admin executive (Japanese Speaking)

You may handle Day-to-day administration including office management, travel arrangements, and company events for staff members in this company.

This role is required to conversation level of Japanese to communicate with internal/external Japanese stakeholders smoothly.

Responsibilities:

· Assist with general admin duties to support the smooth operation of the office

· Coordinate office supplies and communicate with external venders

· Provide secretarial support for Japanese expats

· Support company event/ manage logistics as needed

· Any ad-hoc duties as assigned

Requirements:

· Conversation level of Japanese is required to communicate with Japanese stakeholders (internal/Extenal)

· 1-2 years of relevant work experience in Admin role

· Highly motivated and proactive

· Must be independent and able to multi-task

Others:

Salary: SGD 3,000-4,000 (Negotiable)

Bonus: AWS + VB (1-2months, depending on the performance)

Work arrangement: Hybrid-working arrangement (Flexible)

Others: Medical insurance, travel allowance

Application Procedure

Interested candidates who wish to apply for this position, please click APPLY NOW or send your latest CV to us via email.

Email Address: [email protected]

Include in your CV: your expected salary, start date and notice period (if applicable)

We regret that only shortlisted candidate will be notified.

ICMG TD PTE. LTD

EA Licence No: 24C2427

Haruka Wada

EA Registration number: R2198870

Position: Company Secretary

Core Responsibilities

· Preparation of full board pack on business update, material events, new project in progress and new resolutions to be adopted by the board.

· Conduct and minute live board of directors and shareholders’ meetings.

· Prepare written resolution and other secretarial related documents.

· Maintain all updated secretarial records of companies in Singapore.

· Time to time incorporate new companies in different geographies for new acquisition by the group.

· Build and implement corporate governance policies for the group companies.

· Ensure all routine and non-routine filing with the companies’ regulator in Singapore (the process can be picked up by a new person in 1-2 months)

· Provide necessary resolutions and documents to the corporate finance team and subsidiaries.

· Facilitate KYC documentation of group companies.

Skills / Knowledge / Competencies

working experience in secretarial function of a mid/large company in India/overseas

Experience

5 -7 years

Education

Should be a qualified company secretary from a recognized institute

Performance Measures

Excellent written skills

Adherence to timelines

Proactiveness

Company Description

Epsilon Education, the leading tuition centre in Singapore that goes beyond traditional tutoring. We are dedicated to cultivating academic excellence and fostering a love for learning.

Role Description

This is a full-time hybrid role for an Executive Assistant at Epsilon Education in Singapore, with flexibility for remote work. The Executive Assistant will be responsible for providing high-level administrative support, also involve assisting with various administrative tasks to ensure smooth operations.

• Oversee daily operations and miscellaneous tasks of the center.
• Manage student enrollment, registration processes and attendance records.
• Coordinate with teachers and tutors to schedule classes and handle any scheduling conflicts.
• Handle inquiries from parents and students via phone, email, or in-person.
• Assist in recruitment and onboarding of new staff.
• Perform general office duties such as filing, answering phones, and managing correspondence.
• Handle invoicing and billing of fees as required.

Qualifications

• Diploma/Bachelor's degree is preferred
• Fresh graduates are welcome
• Able to work flexible hours and on weekends
• Proficiency in using MS Office Suite and Google Workspace
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Discretion and confidentiality in handling sensitive information
• Previous experience in the education sector is a plus

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Support with the preparation, monitoring, and administration of purchase orders, ensuring the accuracy and prompt delivery.
• Manage inventory levels, track inventory usage, and assist in restocking supplies as needed to prevent shortages.
• Keep accurate records of purchases, supplier information, and contract details.

Requirements:

• Diploma and above
• At least 1 year of experience in Manufacturing Sector.
• Proficient in Microsoft Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in the development and expansion of our Healthcare service network.

Pay rate: $13ph.

Work Location: 25 Bukit Batok Crescent (The Elitist).

Working Hours: 9am to 6pm

Working days: Mondays to Fridays (4 or 5 working days)

What You'll Be Doing

• To assist in the entry of data that is given.
• Printing and sorting of documents (Physical or e-Files).
• Apply data program techniques and procedures such as the use of VLOOKUP.
• Any other duties assigned by the Manager.

What We Are Looking for

• Intermediate proficiency in Microsoft Excel.
• Proficient in Microsoft Office applications.
• Ability to commit for 3 months and/or beyond.

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

Reqponsibilities :

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682