Total 10,321 Administrative / Clerical job vacancies in Islandwide

About Restorative Care Department:

The Restorative Care Department is to provide specific services to inmates and their family members with the following objectives:

1. To provide assistance to inmates and their families who are in need of support, at any point during the incarceration phase (e.g. in the areas of financial hardships or managing family-related issues).
2. To provide assistance through aftercare support for releasing inmates who are without family support on their transition back to the community.

Responsibilities:

• Ensure efficient and smooth day-to-day function of the centre
• Provide exceptional customer service through answering the phone, and handling general enquires
• Promote compliance to ethical and responsible data use principles by ensuring necessary data is collected, accurately updated, and maintained in the systems
• Provide administration support and clerical activities for 3 satellite centres (Bedok, Cantonment and Woodlands)
• Ensure timely submission of reports to stakeholders.
• Adhere to the organisation’s financial management and procurement processes
• Maintain strong relationships with stakeholders and partners

Requirements:

• ‘A’ Levels/ Diploma holder
• Service-oriented
• Outstanding communication (verbal and written) and interpersonal abilities
• Pleasant disposition and able to work with others
• Proficient in the use of Microsoft applications (Office 365) and IT systems
• Possesses problem solving skills
• Independent in managing and executing work tasks
• Positive professional attitude, has initiative and is innovative
• Organized and resourceful

Work Location: Cantonment

Interested applicants are to submit their resume to [email protected]. Please visit www.fycs.org for more details.

We are hiring Temp Office Admin to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Welcome visitors to Reception area. Offer refreshments and settle visitors into meeting rooms.
• Perform other clerical receptionist duties such as filing, photocopying.
• Operate Teams Call and answer caller enquiries in a timely manner directing them to appropriate employees, including pre-screen calls for Senior/Middle Management before transferring.
• Ensure reception area, break-out areas, and meeting rooms are kept clean and well presented at all times.
• Managing travel arrangements, including flights, hotels, and ground transportation.
• Filing of expense claims.
• Perform ad-hoc administrative duties as approved by your manager.
• Assist in onboarding and offboarding of employee.

Job Requirements:

• Min N/O/A levels and above
• Prior admin experience is preferred
• Good interpersonal and communication skills
• Able to commence on short notice

All Interested candidates are invited to email your resume in MS Word format to:
[email protected]

Please include your full working experience, education background, notice period, expected salary.

Natalie Chew Shi Qian

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview

Job Description

• Industry/ Organization Type: Manufacturing/Semiconductor Technology
• Position Title: Sales Specialist/Sales Admin
• Working Location: Kallang
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Manage order processing, generate quotations, and monitor delivery shipments.
• Maintain a proactive approach to manage client expectations.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum ‘O’ Levels and at least 2 years of relevant experience.
• Proficient in Microsoft Office.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67595 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Personal Care Officer | Up to $3.3k | Buangkok

• Salary : $2,500 - $3,300
• Location: Buangkok
• Working hours: 44 hours - perm 12 hours Night shift
• Monday - Sunday (4 days work week) 8pm to 8am

Job Responsibilities

• Plan and supervise the care of residents
• Develop and implement programmes and activities for the well-being of residents
• Put up monthly interview records for residents
• Ensure proper maintenance of the Home's equipment
• Ensure the cleanliness of the Home premises

Job Requirements

• Diploma in psychology , social work , counselling or relevant field
• Willing to work rotating shifts including night shift and weekends
• Training provided

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

• Assist designated airlines with transporting special passengers (NTL- Not To Land, UM - Unaccompanied Minor, Deportee, Offload) to and fro the immigration office and flight gates at Changi Airport.
• Assist designated airlines with completion and submission of flight documents/administrative work.
• Assist and transport passengers requiring special assistance (hearing/visually impaired passengers) at Changi Airport.
• To identify passenger's name, flight information, date, and special service request details, to ensure special needs passengers are taken to the correct destination.
• To communicate and liase with airline staff, immigration officers and other airport staff when required.
• Attend to passengers' enquiries and provide passengers with an excellent customer service experience.
• Be compliant and adhere to SOP and safety standards.
• Any other ad hoc matters assigned by management.
• Ability to read, write and converse in English.
• Good interpersonal and communication skills.
• Good customer service skills.
• Adaptable to change and a good team player.
• Physically fit and comfortable with walking long distances.
• Comfortable with basic paperwork.
• Comfortable with a fast-paced working environment.
• Training will be provided, no experience needed.
• May be required to do overtime (OT), when needed.

• Company: Japanese F&B Organization
• Location: City Hall (Near MRT Station)
• Position: Finance and Admin Executive (Job ID: 19138)
• Work closely with Senior Executive, with guidance provided

Job Description:

• Handle full spectrum of Accounts Payable / Receivable
• Preparation and posting of general ledger
• Ensure all suppliers invoices are completed in an accurate and timely manner
• Responsible for reconciliation of supplier’s Statement of Account
• Prepare monthly supplier payments & follow up on long outstanding unpaid invoices with the suppliers
• Update cash flow for daily outgoing payment & incoming funds
• Liaise with operations and suppliers to resolve invoice discrepancies
• Update of daily sales report
• Perform monthly staff petty cash claims
• Perform journal entries, reconciliations for accounts closing
• Update of schedules (Fixed Assets, Prepaid, Accruals, Inventory)
• Assist in month-end and year-end closing and ensure timely submission for review
• Support audit reviews and year-end processes
• Other administrative duties assigned by immediate superior / Finance Manager

Job Requirements:

• Min diploma or equivalent
• Min 3 years of accounting experiences
• Eye for details, meticulous, high integrity, adaptive to changes
• Proficient in Microsoft office (e.g. Excel, Word)

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Location: Orchard
Working hours: 9am to 6pm / Mon-Fri
Duration: 5 Months, Maternity cover

• Manage and maintain calendars for members of the investment team, including scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation arrangements for team members when necessary.
• Monitor and respond to emails and phone calls, ensuring prompt and professional communication with internal and external stakeholders.
• Assist in the preparation and distribution of reports, presentations, and other documents as needed
• Assist in organizing team events, and meetings, including booking venues and managing logistics.
• Provide general administrative support, such as filing, scanning and photocopying.
• Other ad hoc duties assigned

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc
Recruiter (R23113787)
EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Basic salary: $2700 - $3200
• AWS + VB
• Working Hours: 5 days
• Office Location: Chinatown

Main Responsibilities:

• Provide full range of secretarial support to Director included office-management duties, travel arrangements, handling calendar events, organizing reports and documents
• Setting up meetings, take meeting minutes and provide summaries
• Provide executive administrative assistance such as handling phone calls, emails and preparing reports
• Coordinate, filing and manage diaries

Requirements:

• Minimum O Level
• Minimum 2 years of experience as a Personal Assistant in Financial Advisory industry
• Proficient in Microsoft Office applications

Interested applicants please send your resume to scott(at)alignrecruitment.com.sg or send to wa.me/6585517998.

Regret to inform that only shortlisted candidates will be contacted by our consultants.
Align Recruitment Pte Ltd (20C0253)
Kiu Kwong Yik (Reg No. R24119753)

Contract: 12 months

Location: Novena

Responsibilities

Assist with office administration matters such as warrant cards, security passes, fixed assets, user trainings, etc.

Supporting with admin duties such as data entry, filing and scheduling

Review and streamline current workflow and conduct system user acceptance tests to enhance our system functions

Requirements

• Diploma in Business Administration, Office Management or related field
• At least 1 - 2 years of admin experience is preferred
• Excellent verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good level of accuracy and attention to details
  Comfortable with numbers and analysing large volumes of data accurately

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Temp Admin Assistant

Location: East

Working hours: Monday-Friday, 9am to 6pm

Commitment period: ASAP - 4 months

Key Responsibilities:

• Manage office supplies and inventory.
• Organize files and schedule meetings.
• Handle correspondence and communication.
• Assist in preparing documents and reports.
• Coordinate events and company functions.

Requirements:

• Diploma in Business Administration or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good organizational and communication skills.
• Able to work independently and in a team.
• Detail-oriented and proactive.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW

We regret that only shortlisted candidate will be notified.

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

Snap Fitness Singapore is currently looking for Personal Trainers for our brand new clubs. We are looking for individuals with a strong sense of professionalism, knowledge in strength & conditioning, as well as the ability to plan and design fitness programs for our personal training clients. You will play a huge part in creating an encouraging and positive environment within our clubs.

Responsibilities

• Conducting gym orientations, walking new members through the gym.
• Curate and conduct personal training programs to help clients achieve their fitness goals.
• Encourage clients to adopt the right technique by demonstration and correction.
• Monitor and track members’ progress with regular assessment using body scanners and Snap App.
• Selling personal training packages
• Calling up newly signed up gym members to schedule fitness orientation sessions.
• Assisting members on the gym floor who may be unfamiliar with any specific workout routine.
• Be a role model in terms of one’s personal physique, level of fitness and professional conduct.
• Develop program and conduct group classes
• Input relevant data into management systems for reporting and oversight.
• Achieving monthly performance KPI requirements.
• Ensure club safety, cleanliness, and hygiene standards are met.
• Assist the Reporting Officer in all matters that are required by The Management.

Requirements

• Minimal 2 years experience in fitness-related industry
• Diploma in Sports Science or any related field is preferred; and/or Personal Training Certification from Singapore Sports Council / internationally recognized and accredited certifying organization (ACSM, NASM, NSCA, ACE, FISAF, ISSA, NCSF)
• First Aid + AED Certification (or be willing to obtain)
• Willingness to learn, share and grow with the club
• Effective customer service and communication skills
• Be a team player
• Be positive

Rewards

• Attractive sales incentives and commissions
• 13th month Annual Wage Supplement
• Workplace insurance coverage
• Complimentary gym membership

Company Overview

Snap Fitness is the world's most rewarding 24/7 fitness concept, with over 2,000 clubs open or scheduled for development in over 20 countries. Snap Fitness offers members the opportunity to see real results. We provide the latest in fitness technology, diverse workout options, personal training, and the most supportive fitness community around the globe. A major fitness brand since 2003, we continue to evolve sustainably along with key fitness trends to provide results for everybody.

Visit www.snapfitness.com/sg to find out more.

Working Days: 5 days

Location: Jurong Town Hall

Responsibilities:

• Responsible for arranging and coordinating daily office affairs, including document handling, filing, meeting arrangements, and office equipment management.
• Handle internal and external company documents, letters, and emails, ensuring they are processed and distributed on time. The secretary may also need to prepare documents and materials for meetings.
• Write, edit, and publish content on the company's public account and website. This may include writing articles, editing images and videos, updating website information, and more.
• Arrange the leader's schedule, including meeting arrangements, booking conference rooms, sending invitations, etc.
• Receive visiting clients, partners, and other visitors, and provide necessary support and assistance. This includes answering phone calls, registering visitors, providing information, etc.
• Handle various emergencies and urgent situations to ensure the normal operation of the office.
• Assist leaders and teams with various tasks, such as helping to write reports and prepare presentations.

Requirements:

• Diploma or higher in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle a range of different tasks and work environments.

For interested applicants, please email your UPDATED CV in Microsoft Word format to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Job Description:

• Supervise to ensure smooth and optimum plant GMP performance to meet highest GMP target and compliance.
• Manage and supervise the general running of the group of plant cleaners which is related to their hiring, performance and disciplinary actions.
• Maintaining the Plant’s highest GMP compliance and ensuring audit readiness.
• Plan, effectively engage, communicate, and provide direction on all sanitation-related activities in all quality, safety, health, employee relations, operations, and maintenance programs.
• Run the master sanitation schedule by establishing priorities, scheduling, assigning work and communicating with sanitation staff and key stakeholders frequently and regularly to ensure tasks are completed effectively and on time.
• Monitor, enforce and comply with the site and production procedures so that plant housekeeping, cGMP, quality, safety, occupational hygiene and environmental protection requirements are met.

Job Requirements:

• Minimum Diploma
• Minimum one year of related work experience and supervisory experience.
• Experience in food plant sanitation process.
• Experience in GMP and a culture of People and Food safety.
• In depth knowledge and leadership experience in a cGMP production environment.
• Proficient in Microsoft Office/SAP.

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Contract: 12 months

Location: Novena

Responsibilities

• Handle office administration matters (e.g. warrants cards, security passes, fixed assets, user training, etc)
• Provide support to review and streamline current work process
• Conduct system user acceptance test (UAT)

Requirements

• Bachelor's degree in Business Administration or equivalent
• At least 1 - 3 years of administrative in public sector is preferred
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Team player and efficient time management

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Job Description:

• Provide business administration support for the Commercial Department.
• Prepare market analysis, reports, and presentations.
• Assist with monitoring and management of trades and contracts.
• Work closely with commercial managers and other team members to provide data-backed recommendations for effective decision-making.
• Perform any other duties as assigned.

Requirements:

• Fresh graduate or diploma in any discipline, or at least 2 years’ work experience in the maritime industry.
• Honest and professional.
• Meticulous, detailed, and responsible.
• Proficient with data.
• Team player with good communication and interpersonal skills.

Only shortlisted candidates will be notified.

Please email a copy of your detailed resume to [email protected] for immediate processing.

(EA Reg No: 20C0312)

Job Description:

• Supervise to ensure smooth and optimum plant GMP performance to meet highest GMP target and compliance.
• Manage and supervise the general running of the group of plant cleaners which is related to their hiring, performance and disciplinary actions.
• Maintaining the Plant’s highest GMP compliance and ensuring audit readiness.
• Plan, effectively engage, communicate, and provide direction on all sanitation-related activities in all quality, safety, health, employee relations, operations, and maintenance programs.
• Run the master sanitation schedule by establishing priorities, scheduling, assigning work and communicating with sanitation staff and key stakeholders frequently and regularly to ensure tasks are completed effectively and on time.
• Monitor, enforce and comply with the site and production procedures so that plant housekeeping, cGMP, quality, safety, occupational hygiene and environmental protection requirements are met.

Job Requirements:

• Minimum Diploma
• Minimum one year of related work experience and supervisory experience.
• Experience in food plant sanitation process.
• Experience in GMP and a culture of People and Food safety.
• In depth knowledge and leadership experience in a cGMP production environment.
• Proficient in Microsoft Office/SAP.

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Senior HR & Admin

5 Day (Mon – Fri): 8am-5.30pm

Salary: $4000 to $4200

Location: Senoko South Road (Sembawang Area, Transport Provided)

Main Duties and Responsibilities:

Assists in human resource function as Human Resource Business Partner to support the achievement of the overall business strategy.

Supports day-to-day operations that deliver value-add and enhances operational effectiveness and efficiency of the HR function in the following areas:

Manpower Planning, Employee Relations and Engagement

• Manages employee life cycle (onboarding to offboarding)
• Handles employee relations (grievances, discipline etc)
• Facilitates 2-way communication and feedback collection
• Provides solution to employees and departments

Policies, Procedures and Reporting

• Assists to formulate, review and implement HR policies and procedures to increase efficiency and ensure consistency.
• Ensures alignment of HR policies, tools and processes across the organisation.
• Assists in collating monthly, quarterly or yearly human resource reports.

Training and Development

• Works with respective departments to understand their training needs.
• Manages the training plan to ensure employees’ trainings are arranged based on budget and training needs.

HRIS, Projects and Initiatives

• Keeps abreast of HR technological trends to automate and streamline HR processes.
• Identifies improvement projects to increase HR efficiency and effectiveness.
• Drives performance and other process improvements and influences positive changes.
• Partners with business or functional stakeholders to identify and deliver HR solutions.

Work Pass and Quota Administration

• Manages all work pass and quota administration
• Assists to manage the expatriate from the day they join till they are transferred back to the Headquarter.

Job Requirements

• Degree in Human Resource Management or any related discipline
• At least 5 years of Human Resource experience in a generalist role, preferably in the manufacturing Companies.
• Strong knowledge of Employment laws and HR practices
• Proficiency in Microsoft Excel such as Vlookup, Pivotable
• Experience in handling the human resource Unit4 PRSoft System

The Supreme HR Advisory Pte Ltd || 14C7279

R22111009 Cheng Kai Ling

Key Duties and Responsibilities:

• Take charge of delivering training plans to the recipients and handle email enquiries.

• Provide support for training requests, registration, clinic visits and attachments, ensuring a seamless experience for all involved.

• Keep meticulous training records and handle course claims, invoices, and billings with accuracy and efficiency.

• Manage training sessions through managing attendance, course evaluation, materials, certificates, room bookings, setting of rooms and equipment.

• Coordinate graduation ceremonies and award presentation events, adding creative touches like videos and interactive slides.

• Support and assist department and wards on operational matters, supplies and projects.

• Other ad-hoc matters assigned.

Requirements:

• Diploma holder, A Levels or equivalent

• Proficient in Microsoft Word, Excel, PowerPoint and Data Analysis

• Able to work with minimal supervision

For interested candidates, please send your most recent and updated resume to recruithealthcare@recruitexpress.com.sg

Subject heading: Admin Asst

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

About the Role:

We are seeking a reliable and professional Personal Driver to join our team. The successful candidate will be responsible for ensuring safe and timely transportation of the employer and their family members to various destinations across Singapore. This role requires an individual who is familiar with Singapore roads, possesses excellent driving skills, and demonstrates a high level of professionalism and discretion.

Key Responsibilities:

• Safely transport the employer and family members to and from destinations as directed.
• Plan and follow the most efficient routes for timely arrivals.
• Ensure the vehicle is clean, well-maintained, and in good working condition at all times.
• Perform basic maintenance tasks on the vehicle (e.g., checking oil, water, tire pressure, and fuel levels).
• Manage vehicle registrations, insurance, and routine maintenance schedules.
• Assist with loading and unloading of personal belongings and luggage.
• Run errands and perform other duties as assigned by the employer.
• Maintain strict confidentiality and professionalism at all times.

Requirements:

• Valid Singapore driving license with a clean driving record.
• Minimum of 3 years of driving experience.
• Familiarity with Singapore roads and traffic regulations.
• Ability to use navigation systems and mobile apps for route planning.
• Excellent time management and organizational skills.
• Good communication skills and a professional demeanor.
• Ability to remain calm and focused under pressure.
• Flexibility to work varying hours, including evenings and weekends.

Preferred Qualifications:

• Previous experience working with high-profile individuals or families.
• Basic mechanical knowledge of vehicles.
• Job is suitable for older workers.

What We Offer:

• Competitive salary and benefits package.
• Friendly and supportive working environment.

How to Apply:

Interested candidates are invited to submit their resume, a cover letter detailing their experience and qualifications, and a recent photograph to [email protected] by 31 July 2024.

Company: Trading Company

Location: Downtown Core (Near MRT Station)

Position: Executive Secretary (Job ID: 19099)

Our client, a Japanese MNC, is looking for an Executive Secretary to support their C-Suite level executive. This role will require high levels of Japanese proficiency to liaise with internal and external stakeholders situated in Singapore and in Japan headquarters. This is a sole contributor role but will receive support from a seasoned secretary in the company.

Key Responsibilities

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) in his daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
• Manage department assets and office miscellaneous items for the Management’s Office.
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential
  premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirements

• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
• Proficient in MS Office applications and accounting systems such as SAP preferred

Interested applicants please send your resume to grace at pasona.com.sg with email subject header "Job Application for Executive Secretary (Japanese speaking, C-suite, business travel support) (Job ID: 19099)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions, EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link. http://www.pasona.com.sg/privacy.html

Teo Su-Yin Grace

EA Registration No: R2199510
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
Direct: +65 6239-4223 | General: +65 6732-6933 | Fax: +65 6733-2761
Email: [email protected]
URL: www.pasona.com.sg

EA License No:90C4069

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

5 days Mon to Fri 8am to 6pm
$2800 - $3000

Marina Bay Financial Centre (Downtown MRT)

Job scopes:

• To meet and greet visitors, lead them to appropriate room and do welcome script (covering use of meeting room system, restrooms, fire exits, etc)
• To attend enquires from staff/ courier services and receiving mails (recording & send email reminders)
• To offer the management staff / external guests the choice of beverages available and assist to serve / arrange staff to serve accordingly.
• To check on meeting room set up standards, floral arrangements, and report facility faults
• To provide accurate directions on meeting venues and office locations of various units (must know all facilities, locations, and operating hours)
• To have a list of amenities and facilities in the neighbouring area of CBD including operating hours, telephone numbers, etc
• To assist in the booking of executive meeting rooms
• To provide taxi booking services
• To have emergency guest amenities such as sewing kit, first aid kit, stationery, umbrellas
• To receive feedback from guests or staff on facilities and services
• To assist in overseeing events or VIP meetings at executive conference suite
• To coordinate and manage vendors / caterers onsite providing services to the VIP / executive events
• To assist managing rooms and submit reports on weekly release
• To assist in handling common & executive meeting room enquiries by phone / email / Teams
• To manage common meeting room bookings:

a. To call meeting room user 15 minutes prior to booked period to reconfirm
b. To call meeting room user for rooms left unused 15 minutes after booked period and update the system if no-show, followed by email to remind user on guidelines
c. To send reminders email to users
d. To oversee reconfiguration of meeting room set up
e. To prepare weekly schedules for stewardesses / technicians

Requirements:

• Minimally GCE ‘O’ Level
• Computer skills: Microsoft Outlook, Microsoft Excel, Microsoft Words
• With working experience as customer service executive is a plus

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Our client is a global manufacturer. Due to business needs, they are now recruiting a HR Officer to be part of their HR team for ongoing transformation projects. They are located in the North Area - easily accessible.

Responsibility:

• Oversee various benefit programs, including health screenings, wellness initiatives, and employee welfare.
• Administer and manage the leave system and related processes.
• Handle insurance-related inquiries, claims, and administrative tasks.
• Coordinate employee rewards programs, such as long service awards, recognition initiatives, and other commendations.
• Prepare and manage HR reports and budgets.
• Assist with HR documentation, personnel filing, and fostering HR culture programs.
• Provide support for additional HR projects as needed.

Requirements:

• Min Diploma in any discipline
• Minimum 2 years HR experience in manufacturing industry
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

• Location: Central / West
• Salary: $2,200 - $2,800
• Monday to Friday: 8.30am to 6.00pm
• 1 year Contract (Extendable 5+5 years)

Job Description

• Provide HR administrative and corporate services
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims
• Assist with promotion/demotion process and awards
• Conduct gift valuation and manage welfare grants for personnel
• Other ad-hoc duties assigned by management

Requirement

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience