Total 26,564 Administrative / Clerical job vacancies in Singapore

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

experience is better to have computer knowledge

able manage company admin

manage payroll

look after company staff welfare

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

1. JOB DESCRIPTION

Job Title

ADMINISTRATIVE ASSISTANT

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

1. JOB DESCRIPTION

Job Title

Admin Executive

Admin Assistant Roles & Responsibilities

·Prepare and provide invoices to customers through multiple channels (e.g. mail, e-mail etc.).

· Issue customer account statements.

· Answer and transfer any incoming call and received visitors.

· Answer and resolve any queries received from customers regarding billing.

· Send reminders, and contact customers for follow-up on payments.

· Assist with other administrative tasks as required.

Required Skill(s)·

- Candidate must possess minimum LCCI dipolma;

- At least 1 years of working experience in a related field is preferred;

- Excellent time management and organization skills;

- Proficient in MS Office is a must;

- Proactive and mature working attitude;

- Able to work 5.5 days.

Responsibilities:

• Answer and direct phone calls and pass them on
• Reply to email, telephone or face to face enquiries
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters and forms
• Assist consultants with project documentation
• Provide information by answering questions and requests
• Take dictation & accurate minutes of meetings
• Research and create presentations
• Contribute to team effort by accomplishing related results as needed
• Write letters and emails on behalf of other office staff
• Book conference calls, taxis, couriers, hotels etc.
• Submit and reconcile expense reports
• Assist in the preparation & generation of regularly scheduled reports
• Carry out administrative duties e.g. filing, typing, copying, binding, scanning etc.
• Develop and maintain a computer and manual filing systems
• Handle sensitive information in a confidential manner
• Resolve administrative problems, and implement improvements to make them more efficient
• Maintain up-to-date employee leave records
• Assist consultants with project documentation
• Receive, sort and distribute the mail
• Book travel arrangements
• Order & manage office supplies & equipment
• Attention to detail and problem-solving skills

• Full spectrum of accounts, i.e. receivable; payable; bank; daily sales report; monthly financial statements; quarterly financial reports; year-end reports.
• Reconciling account balances and bank statements, maintaining general ledger and preparing month-end / year-end close procedures.
• To analyse financial reports and forecasts. Manage a small team of junior staff.
• Provide accurate and timely financial information and reports to facilitate the decision-making process.
• Oversee the operation of the Accounting Department.
• Provide monthly and quarterly financial reporting
• Process staff claims and monthly commissions
• Responsible for providing monthly reviews.
• Provide analysis of cash flow, operating costs and variances
• Review standard costs, including appropriate overhead allocations
• Periodic review of product margins and advise management as necessary
• Submission of GST returns

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

As the Personal Assistant (PA) to the Managing Director (MD), you will be instrumental in providing comprehensive secretarial and administrative support, ensuring seamless operations for the MD.

This role serves as the right hand to the MD, managing a diverse range of responsibilities crucial to the MD's effectiveness and the overall success of our company.

Key Responsibilities:

Secretarial support

• Acts as the first point of contact between MD and internal/external stakeholders, coordinate and manage the MD's calendar, including appointments, meetings, and travel arrangements
• Prioritise and schedule the MD's events, including arranging leaves, coordinating meetings, and blocking slots on relevant calendars
• Proactively arrange logistics (documents, equipment, transport, etc.) and secure meeting venues in advance
• Attend meetings with the MD when required, taking precise meeting notes and minutes, ensuring effective follow-up on action items
• Manage all aspects of the MD's travel plans and itineraries, including reservations, accommodations, visa applications, and related arrangements
• Provide comprehensive personal assistance, handling both personal and business matters such as reservations and executing assigned errands

Administrative Support

• Manage day-to-day administrative tasks, including data entry, expense tracking, claims submission, insurance renewals and relevant
• Create, organise, and maintain files, documents, and records (both business and personal) for the MD, ensuring confidentiality and accessibility
• Proactively anticipate the MD's needs, offering advice, and recommending options for smooth operations
• Keep the MD informed of time-sensitive and high-priority issues, ensuring timely follow-up
• Draft emails, letters, and speeches, and creating or modifying templates as needed for the MD
• Proofread documents for both internal and external stakeholders, ensuring accuracy
• Review the completeness of documentation/information submitted to the MD
• Travel with the MD for overseas meetings/assignments when required

Qualifications Requirements:

• Proven track record and experience as an Executive Assistant or Personal Assistant to a C-suite executive, or relevant position
• Demonstrated discretion and sound judgment; with the ability to handle sensitive and confidential information professionally
• Strong organisational and time-management skills, with the capacity to multitask and prioritise effectively
• Excellent verbal and written communication skills, emphasising confidentiality and professionalism
• Proficiency in IT tools and software (Microsoft Office, calendar applications, etc.)
• High level of attention to detail and accuracy in all tasks performed
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development.
• To apply, please submit your resume and cover letter outlining your experience and qualifications.

Temp Admin Assistant x 2 pax!!!

Job Scopes:

- Data entry

- Filing

- Photocopying

- Other adhoc duties as assigned

Other information:

- Working hrs: Monday to Friday (9am to 6pm)

- Rate: $11 per hour

- Work location: Bukit Timah (Nearest MRT: Beauty World)

- Able to work for least 1 to 3 months

Interested candidate, please send in your resume to "[email protected]" and state "Temp Admin Bukit Timah" as the subject.

Only shortlisted candidate will be notified.

DIS Manpower Pte Ltd

EA License No.: 08C3226

Sng Wei Lin

Reg No.: R1101806

Location: Habourfront

Salary: $1800-$2000

Duties:

• Provide administrative and logistical support
• Download applications
• Import applicant’s details into the excel databases
• Schedule and contact candidates for interviews
• Prepare interview folders and offer package
• Set up and pack up of interview rooms
• Other ad-hoc assignments

Requirements:

• Minimally GCE "A" Levels
• Able to start on short notice

Interested and qualified applicants, please send your resume to [email protected]

Ivy Yong Shi Mei

CEI Registration No.: R2198995

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Our client, with a strong presence in Asia, is looking to hire Personal Bankers to join their retail banking division.

about the job

As a Personal Banker your primary focus will be:

• Serving retail clients and providing expert advice on the wide range of banking products offered by the bank.
• Proactively engaging clients through various touchpoints such as branch banking, tele-appointments, and outreach programs.
• Leveraging your sound financial knowledge to offer holistic financial advice and identify suitable banking solutions that help clients achieve their financial goals.
• Demonstrating a good understanding of banking regulations, ensuring strict adherence to rules and guidelines while conducting business.

Joining this leading international bank means you'll have access to a wealth of opportunities for personal and professional growth. The bank values resilience and motivation, and it provides comprehensive support to help you thrive in your role. With excellent interpersonal and communication skills, you will have the chance to build strong relationships with clients while making a meaningful difference in their financial journey.

skills and experience required

• Minimum local diploma in any discipline
• Excellent interpersonal and communication skills
• No prior experience is required, as we are committed to providing the necessary training for your professional development.

*We regret to inform you that only shortlisted applicants will be notified*

To apply online please use the 'apply' function, alternatively you may contact Reenie at 6697 7943 / [email protected] for a confidential discussion.

EA: 91C2918 | R2198716

Need Admin Assistant @ Yishun

Job Description

1. Handling Paperwork

2. Filing

3. Taking Staff Attendance

4. Compile receipts for GST

5. Other Adhoc duties.

Requirements

Must have general IT knowledge and good in English both written and spoken.

Basic accounts knowledge but not mandatory.

Timings

Mon – Fri

9.00am to 6.00pm

Basic Salary - $1800 / Month

Interested candidates please contact us on 6266 6008 or

WhatsApp your resume to - 9727 5258 / 9336 0752

Responsibilities

• Supports managers and clients through a variety of tasks related to organization and communication
• Handle general office administrative duties: answering phone calls and attending to visitors
• Scanning of documents, maintain proper recording and filing
• Manage and liaise with the clients regarding the Training & test date for the workers.
• Familiar with submission of government-related grants in the construction industry.
• Perform other ad-hoc admin duties

Requirements

• At least 1-2 years relevant experience in administrative works
• Possess good customer service skills.
• Proficient in MS office
• Willing to work 5.5days work week
• Willing to work in fast pace environment
• Able to start immediately will be preferred

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Senior HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Manage full spectrum of General Human Resource matters
• Design and create learning resources, training materials and e-contents
• Implement and execute training plans and conduct trainings as well as post-training evaluations
• Handle internal talent acquisition and other recruitment related duties
• Administer work pass application, renewal and etc
• Ensure the organisation in complying with local relevant regulations
• Handle General Administrative Duties
• Provide support to the various departments
• Ad-hoc duties as assigned

Requirements:

• Minimum Diploma / Degree in Human Resource or Business - related fields
• Minimum 3 years of relevant experience
• Experience in Staffing / Recruitment industry will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Assist HR Manager on all related HR/Admin duties
• Team player to work in office environment

Qualifications for Administrative Assistant

• High school diploma or general education.
• 1-2 years of clerical, secretarial, or office experience
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Any additional certifications
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Procurement

• Manage procurement processes, including record keeping and ensure compliance to organisation’s policies and processes.
• Ensure budget holders provide procurement plans in a timely manner and work closely with them to plan and initiate procurement.
• Ensure that procurement needs for the team and payment for invoices are properly carried out and processed respectively according to CMSG’s procedures and guidelines.
• Conduct reviews, recommend and implement KPIs, SOPs, etc to improve work efficiency and effectiveness to achieve better procurement outcome, contract management and corporate governance
• Manage and coordinate internal and external audits to ensure timely response to the auditor and follow-up by the team.

Office Management

• Update and maintain latest HR/ Admin policies and processes.
• Manage and process onboarding/outboarding of staff/ interns.
• Coordinate with the parent company on admin matters where necessary.
• Manage and track all purchases to meet timeline and operational needs.
• Manage and oversee all contracts in the organisation.
• Maintain office records, including timely disposal of old documents according to guidelines.

Asset Management

• Monitor office stocks, assets and work with Finance Manager to conduct inventory count on an annual basis.
• Manage assets register by tagging all assets.
• Regular review of asset disposal and submit recommendations for disposal in a timely manner.

Requirements

• Preferably at least 3 years of relevant experience in procurement and office admin.
• Working experience in public sector and charities would be advantageous.
• Preferably with working knowledge of accounting software in Xero and MS Office applications.

Provide chauffeuring services to two Directors and their families

Able to commit to flexible working hours instead of a standard 9am to 6pm working time.

Confirmed driving routine includes sending the kids to school every week-day mornings at 7am.

Conduct basic maintenance check on vehicle and ensure that the vehicle is well maintained.

Perform any ad-hoc duties as assigned.

Gross Salary: 4-5K

Requirements:

Proven related driving experience in Singapore, personal driver or chauffeur experience preferred.

Possess valid class 3 driving license

Clean driving records

Familiar with Singapore roads and landmarks, and comfortable to drive in Johor.

Good work ethics, reliable and punctual.

Only Singapore Citizen and Singapore PR to apply.

* 5 days work week, Monday - Friday

* Location: Potong Pasir

* Permanent role

Responsibilities:

• Transport family members as well as ensure cleanliness of car
• Practice safe driving habits and maintain safe driving record
• Perform ad-hoc driving as assigned when necessary

Requirements:

• Possess a valid Class 3 driving license
• Familiar with roads in Singapore and speaks basic English
• Paid overtime if asked to work outside of stipulated hours
• Pleasant personality, punctual and honest

HOW TO APPLY:
Interested applicants, please click on “Apply Now” or email to submit your resume.
We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd
EA Licence No.: 04C4294
EA Personnel: Jason Bong Wee Kiat
EA Personnel Reg. No.: R23116067

Job Description:

• Assist in various organizational tasks, ensuring efficient execution and support across departments.
• Maintain accurate and up-to-date records and data entries.
• Generate reports based on data analysis.
• Coordinate effectively between staff and vendors, arranging necessary logistics.
• Manage inventory control and oversee equipment maintenance.
• Perform additional duties as required by management.

Requirements:

• Pro-active and Willing to learn
• High attention-to-detail
• Proficient in MS Office Application
• Monday to Friday, 9 AM to 6 PM
• Working Location: 107 Eunos Ave 3

Benefits:

• Exposure and cross-department training
• Career progression
• Annual bonus

Interested applicants, please send in your updated resume by clicking “Apply now” or email to [email protected]

Job Summary:

• Basic Salary: $2,800 to $4,000

• Yearly Increment

• Annual Wage Supplement

• Performance Bonus (1 to 2 Months)

• Annual Leave, Paid Medical Leave, Medical Claims, etc.

• Working Days: Monday to Friday

• Working time: 9.00AM to 6.00PM

• Location: Changi Airfreight Centre

• Plenty of career progression opportunities

Responsibilities:

• In charge of full spectrum HR operation, recruitment and administration.

• Manage relevant onboarding, probationary evaluation and exit procedures and activities.

• Application, renewal and cancellation of Employment passes

• General HR administration, such as preparation of employment letters, confirmation letter and etc.

• Process payroll, CPF, Income Tax, IR21 and other relevant statutory submission.

• Other government related matters. (IR8A, IR21, tax clearance, government and training grant, NS claims, maternity claim etc.)

Requirements:

• At least 1 year of relevant working experience

• Working experience in a Logistics industry will be an added advantage

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Sooi Jia Hui Agnes

Reg No: R23113053

MCI Career Services Pte Ltd

EA Licence:06C2859

• Assist daily admin duties.
• Maintain proper documentation and filing
• Issue Quotation, DO, PO, Invoice and etc
• Answering phone call
• Able to work independently
• Any other adhoc duties as and when required

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Procurement Admin to be part of their Procurement team for ongoing transformation projects. They are located in the West – easily accessible.

The Responsible of Procurement Admin are:

• Provide administrative support to Procurement Team
• Convert Simple PO
• Contracts management.

Job Requirements:

• Min Diploma and above
• Experience in managing contracts

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Logistics Company looking for 3 position of Accounts and Administrative Assistant

- To assist the Accounts Manager and Sales team in creating invoices

- To handle office administrative works

- To liaise with China Taobao Seller and freight forwarding agent on billing and freight collection

- To liaise with local customer on billing and collection of payment

- To assist the CEO in basic administrative work

REQUIREMENT:

1) Able to communicate in Chinese with Customers from China

2) Basic knowledge of Microsoft Excel, Words

3) Learn to use MYOB accounting system

Responsibilities

• AR / AP function and data entry
• Check and update vendor invoices
• Fax and send e-invoices to customers
• Read and record photocopier machine meter reading
• Handle daily outgoing postage
• Handle petty cash claims and cash reimbursement when necessary
• Ensure all cheques received are being bank in accordingly
• Prepare documents for vehicles’ inspection at JIC
• Road tax renewal
• Keep record of stationary, uniforms, safety shoes, pantry groceries and top up accordingly
• Any other ad-hoc duties assigned

Requirement

• Minimum Nitec/O level
• Computer literate
• At least 1 year working experience in accounts department
• Independent and with good interpersonal skills