Total 26,486 Administrative / Clerical job vacancies in singapore

Project Admin

• Working hours: Monday – Friday (9AM - 6PM)
• $2600 - $3000
• Near Mattar / MacPherson MRT

Interested applicants can send your resume to ✉ [email protected] or WhatsApp: +65 94283063 and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Job Description & Responsibilities

Purchasing Duties

• Prepare Purchase Requisition for Requestor
• Issue Purchase Order (PO) to Supplier
• Follow up order with Supplier and shipment with Supplier & Freight Forwarder on Shipping documents. (Arrival Notice, AWB, B/L, Shipping invoice & Packing).
• Submit Purchase Requisition & PO to Finance

Inventory Duties

• Issue MIN (materials issue note)
• Monitor stock transaction.

Shipping Duties

Incoming Shipment - Material Receipt Note (MRN)

• Forward the shipping incoming shipment shipping documents to freight forwarder (AP Intermodal)
• Liaise with freight forwarder for all incoming shipments
• Prepare and fill up MRN Form and necessary documents
• Follow up with freight forwarder for the local handling charges
• Compute Overseas Conversion Cost sheet (part cost + shipping charges cost + local handling) = Unit Cost
• Input all Incoming shipments data into SAGE

Requirement:

• Preferably with at least 3-5 years experiences in purchasing, inventory & logistics environment.
• Good knowledge and experience of using ERP & WMS system

Leo Shin Guan Reg No: R22108030

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Highlight

Salary: $12 per hour

Contract Duration: 5 months

Working Location: Nearest to Newton MRT

Working Hours: Monday to Friday, Office hours)

Job Descriptions

• Liaise with tenants for timely submission of documents, sending, collection, scanning and filing of documents
• Update tenants’ details and property records, obtain and provide tenants with invoices on request
• Monitor expiry dates of tenancies, guarantees and insurances
• Monitor monthly submission and prepare variable rent computation

Job Requirements

• Only Singaporean need to apply.
• Min A Level Qualification.
• Proficient in using Microsoft Offices.
• Good interpersonal, communication and written skills.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Scope:

• Provide and manage administrative support to the daily school operation
• Continually enhance the administrative systems and processes in the school in consultation with the Academic Director and management team
• Prepare student contract; P-files, collect course fees, etc in accordance with CPE guidelines
• Provide support in preparation of teaching materials to students and teachers
• Track attendance for all students
• Prepare monthly attendance reports and annual returns
• Prepare course and class schedules
• Conduct module, course and graduate surveys and tabulate survey results and outcomes
• Provide coordination and support to students as and when needed
• Provide front desk support as and when needed
• Answer to students' and parents’ queries
• Try to resolve any conflict and complaint (if any)
• Support the management team for any other task as assigned

Requirements:

• Diploma or Degree in any discipline
• At least 2 years of relevant working experience
• Able to communicate and handle mandarin speaking students and parents will be considered first

Responsibilities:

• Maintain service items inventory control and order parts
• Preparation and coordination IT Engineers schedules for on-site/ outsource/ inhouse projects & backfill purposes on daily basis
• Liaising with Sales Dept & IT Dept closely on after-sales matters
• Handle incoming calls and enquires from corporate customers
• Answer email correspondence in a prompt and efficient manner
• Maintain proper records for billing purpose
• Maintain neat and timely update on the service form inputs to our system
• Any ad hoc requirements by the Manager

Requirements:

• Minimum Diploma or Certificate in IT/Computer or related studies
• Good communication skills and able to work independently
• Comfortable with dynamic and fast-paced environment
• Strong phone presence, interpersonal & customer service-oriented
• Enjoying interacting and communicating with people, and maintain good rapport with our in-house dept, suppliers and end-users
• Proficient in MS Office

Others:

• 5 Days work week from Mon to Fri 9AM to 6:30PM
• Location: Kaki Bukit
• Annual Leave, Medical Benefits, Staff Insurance

Responsibilities

We are looking for a responsible Administrative Assistant to perform a variety of Administrative and clerical tasks. The Administrative Assistant need to assist and ensure prompt submission of reports to relevant departments.

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced envoirnment
• Proficient in Microsoft Office 365 and Excel

Working hours : Monday-Friday 7.45am to 4.45pm.

Transport provided at designated areas.

Working Location: Little India

Working Hours: 5:30am-1:30pm / 1pm-9pm

Working Days: 6 days

Job Summary:

Responsible for all administration and coordination of activities in the contract within all departments as well as to ensure smooth operations required in the front line operations in food service.

Key Responsibilities:

· Coordinate with the Contracts Manager and Unit Manager on back of house activities including daily purchase requirements, request for repair and maintenance.

· Responsible for incoming faxes, department keys, petty cash and notices on bulletin board.

· Update record and maintain proper filing systems.

· Liaise with Sodexo HQ concerning HR matters, finance and other administrative requirements.

· Assist in weekly and monthly submission of administration requirements to Sodexo HQ.

· Conduct and coordinate month-end inventory procedures.

· Attend weekly service meetings to improve and enhance service level.

· Handle customer feedbacks duly and ensure all actions taken are reported to the Contracts Manager or Unit Manager.

· Ensure the safe operation of all cleaning equipment and report to the management of any faulty equipment.

· Responsible in checking on grooming standards of all staff and ensure the maintenance of neat and professional appearance at all times.

· Perform any other duties as and when assigned by Contracts Manager / Unit Manager.

Key Requirements:

· Minimum ‘N’ or ‘O’ level certificates.

· Possess at least 2-3 years’ experience in similar capacity.

· Proficient in Microsoft Words, Excel and PowerPoint.

• Communication Skills (verbal and written) – ability to convey meaning and obtain understanding.
• Organizational Skills – ability to group work in relation to the work being done, prioritizing and scheduling an even workflow.
• People Skills – ability to effectively relate to customers and others in all organizational levels, being sensitive to their needs.
• Conceptual Skills – ability to see entire program objective ensuring that individual programs work within the framework of the company’s objectives.
• Customer Relations – ability to relate to customers with an attitude of friendliness while conveying confidence in the company’s professionalism.

Job Responsibilities

• To provide customer support service on programs carried out in the Plant
• Interface with customers as well as coordinate and manage projects with regards to quotation, pricing, schedule and delivery
• Engineering changes and cost reduction program
• General filing of correspondences between customer and plant
• Draw up quotations to customers
• Take purchase orders from customers
• Request Shipment notice and data entry
• Other duties assigned.

Job Requirements

• Degree / Diploma in any discipline or equivalent
• Minimum 1 year of experience in electronic manufacturing industry or in a related field preferred
• Proficient in MS office

Job Highlights:

Salary: $2300 - $2700 per month

Contract Duration: 12 months

Working Location: Upper Changi

Working Hours: Monday – Friday (Office hours)

Job Responsibilities:

• Assist in extracting and capturing relevant data for trends and statistics analysis for current database.
• Stock taking of current office inventory, case files, packing and unpacking.
• Preparation for assessments and test kits.

Job Requirements:

• Only Singaporean
• Min Higher NITEC in any field
• Strong administrative and communication skill

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Job Responsibilities

• Assist in data entry and doing the stocks
• Responsible for daily data entry for websites
• Editing product photos and uploading the products on website and social media
• Prepare weekly sales report and report to Director
• Check monthly bank statement and prepare the report for accountant
• Handle incoming calls. enquires and emails
• Provide general support as needed

Job Requirements

• At least 1 year expereince in social media or admin expereinces
• Any degree holder
• Good communication in English

The individual will be playing a key role in performing administrative support to the international business reported in Singapore and managing the calendar of the Company's CEO.

Job Responsibilities

● Responsible for the general day-to-day office administration of the company including administration works for the project undertaken by the company.

● Manage CEO’s calendar i.e., arrange, manage, coordinate and maintain CEO’s schedule including internal and external, appointments and meetings.

● Handling suppliers, invoicing, stock ordering, preparation of price list, office management and export documentation

● Ensure invoices are paid and accurate and transactional commentary is up to date

● Ensure the organization’s contracts and documents are accurate and well maintained in a systematic database

● Collaborate with other departments to ensure that all company processes are handled efficiently and resolve any issues.

● Any other administrative duties as assigned.

Requirements

● Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload, and respond to changing deadlines.

● Flexible, courteous, meticulous, self-driven, dedicated and a team player

● Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders.

● Discretion and the ability to handle sensitive documents and information appropriately.

● Good command of English and ability to converse in Cantonese/Mandarin will be an advantage to liaise with mandarin speaking corporates.

● Some experience in administrative or customer service environment will be advantageous

● Proficiency in Microsoft Office especially PowerPoint, Excel, Word

● Proficiency in digital meeting tools such as Microsoft Teams, Zoom, Google Meet and other communication tools.

Work Arrangement

● This is a work from office role

● Working hours: Mondays – Fridays from 9am to 6pm with 1 hour lunch break.

To apply: submit your resume directly to [email protected]

Foong Siew Hoon (CEI Registration No: R1108953)

Giant Recruitment Pte Ltd (EA Licence 22C0921)

Sales Coordinator | General Admin | Clementi
Basic: S$ 2200 to $2400
Address: Pandan Loop (Clementi)

Before Probation: 5.5days (8am to 12pm – Saturday)

After Probation: 5 days (Mon-Fri)
Working Hours: 8am to 5pm (Weekdays)
Required to work half-days on alternate saturdays (Will be granted half-day off-in-lieu on weekday in following week e.g. Monday to Friday)

Job Responsibility:

• Order taking, key in invoices, email SOA
• General Admin Duties
• Co-ordinating Sales / Logistics
• Other Ad-Hoc Duties

Job Requirements:

• With relevant experience.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Private Chauffeur | Class 3 | Benz, Bentley, Lexus | Orchard

Working days: 5.5 days
Location: Orchard
Working hours: 8am - 6pm, 8am - 1pm (1 hour lunch break & 1 hour tea break)
Salary: $ 3,000 to $4,000

Job Responsibilities:

• Provide chauffeuring services to Managing Director and director's families.
• Ensure cleanliness, hygiene, and maintenance of the vehicle always and schedule for regular car servicing.
• Save petrol and drive with safety as a priority.
• Abide by all traffic regulations, laws, and ordinances while driving.
• Do not leave and drive out of work without permission.
• Any other ad-hoc works assigned.

Requirements:

• Valid Class 3 driving license
• Clean traffic records
• Experienced with Singapore roads and landmarks.
• Experienced driving luxury cars is a must (Benz, Bentley, Lexus).
• At least 5 years driving experience.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Personal Chauffeur to MD

• Working Timing: Monday - Friday [ 8.45am - 5.30pm ]
• Salary: $2,500 - $2,900
• Office Location: Geylang / MD staying at Serangoon

Responsibilities

• Carry out daily driving activities
• Ensure cleanliness & upkeep of the cars, including petrol, cash card, regular servicing and service maintenance regularly
• Maintenance and routine inspection of the cars to ensure that they are always in good condition
• Keep track and record of road tax, inspection and related matters for the fleet of cars
• Other responsibilities, as may be allocated from time to time.

Requirements

• At least 5 Years of relevant experience
• A valid class 3 license with clean record
• Willing to work late/public holidays when required

Remarks:
Require to return the car at the end of the day

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Answer Customers Phone Calls / Emails on Standard & Simple Enquires on Our Business Services in the Marine Industry

To undertake duty as Receptionist and Route Incoming Phone Calls to the Right Party

To Support Head of HR & Admin in Assigned Administrative Work As and When Required.

Handled Write Out & Check Template Formatting of Management Technical Reports and Dispatch , Filing, Scan, to Consignee Customers / Clients.

Tally Calculation Dept. Revenue For Submission, Raise Invoice.

Job Responsibilities:

• Provide administrative support to the reporting team
• Organise and maintain both physical and digital documentation filing for efficient retrieval
• Ensure accurate and up-to-date records of documents and files
• Passionate in finding opportunities for process improvement in document management procedures
• Properly archive old or outdated documents according to established protocols
• Serve as a point of contact for document related enquiries and coordinate communication between teams
• Other ad-hoc duties as assigned

Job Requirements:

• Higher Nitec/O/A Level/Diploma with 1 year of relevant working experience
• Experience dealing with sensitive and confidential information
• Prior work experience in an accounting department
• Ability to multi-task as well as the tenacity to strive under pressure
• Training will be provided

Responsible for the preparation and processing of the monthly payroll.

Create and Maintain Employee Records in the Payroll system.

Ensure accurate and timely submission of monthly & year end approvals.

Assist in generating files and reports for CPF Submission,including overtime,provision bonus as and when required.

General Administrative Support:

• Perform general office duties such as filing, photocopying, scanning, and data entry.

• Maintained and organized departmental records, documents, and databases.

• Handle incoming calls and correspondence, redirecting as necessary.

Financial Data Entry And Record-Keeping

• Assist in the data entry of financial transactions into accounting software.

• Maintain accurate and up-to-date records of financial transactions and receipts.

• Generate reports as needed for the accounts team.

Purchase Planning & Inventory Management

• Forecast demand and ensure that an adequate supply of goods is maintained.

• Monitor inventory levels and reorder supplies as needed to prevent shortages or overstock situations.

• Assist in budget planning for procurement-related expenses.

Order Processing And Documentation

• Manage the end-to-end process of purchase orders, including creation, approval, and documentation.

• Ensure that all necessary documentation is complete, including specifications, quantity, and delivery timelines.

• Maintain accurate and detailed records & reports of all procurement activities.

Collaboration

• Collaborate with internal & external stakeholders.

Qualifications:

• Minimum O-Level and above or equivalent.
• At least 2 years of working experience.
• Basic accounting knowledge.
• Computer literacy in Microsoft Word, Excel, PowerPoint, and Google for Work (Docs, Sheets).
• Attention to detail.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Immediate or short notice.

Interested applicants may wish to email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified.

Adeline Tan

EA Licence Number: 23C1668

Registration Number: R23115708

Ezline Pte Ltd

Job Description:

• Support the Project Manager in planning and managing project activities, including scheduling tasks and assigning resources.
  Coordinate with team members and stakeholders to ensure smooth project execution.
• Maintain project documentation, such as contracts, budgets, schedules, and progress reports.
  Help prepare project proposals, bids, and tenders.
• Act as a point of contact between the project team and external parties, ensuring clear communication.
  Schedule and organize meetings, site visits, and inspections, preparing agendas and meeting minutes.
• Track project timelines and identify potential delays or issues, suggesting solutions as needed.
  Assist with project logistics, including equipment rentals, material deliveries, and site access.
• Maintain accurate records of project expenses, invoices, and receipts.
  Assist with budget tracking and implement cost control measures.
  

Requirements:

• Minimum Diploma in any related field
• Minimum 2 Years of experience in any construction field or related
• Minimum 2 years of M&E background
• Have experience in ACMV

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job Description:

As an Accounts and Admin Executive, you will play a pivotal role in ensuring the smooth day-to-day operations of our office. Your responsibilities will include, but are not limited to:

Key Responsibilities:

1. Data Management: Efficiently handle data entry, maintenance, and organisation using Excel, Google Sheets, Powerpoint and Quickbooks.

2. Documentation: Create, format, and edit documents and presentations

3. Email and Calendar Management: Manage and organise emails and calendars for executives and team members.

4. Office Support: Provide general administrative support, such as managing office supplies, answering phone calls

5. Meeting Coordination: Schedule and coordinate meetings, prepare meeting materials, and take meeting minutes when required.

6. Communication: Assist in internal and external communication, including drafting and proofreading emails and letters

7. Filing and Records Management: Maintain an organised filing system for documents and records.

Requirements:

- Proficiency in Excel, Microsoft Word, and PowerPoint is essential

- Strong organisational and multitasking skills

- Good written and verbal communication skills (English and Mandarin due to the nature of the clients)

- Attention to detail and accuracy in data entry and document creation

- Self-motivated and able to work independently

- Possesses dedication and initiative

- Welcoming attitude towards colleagues from diverse cultural backgrounds

- Prior administrative experience is a plus but not mandatory

- Prior accounts experience is an advantage

Job Description:

• Handling full spectrum of HR functions including recruitment, benefit & compensation, group insurance, and new employee onboarding and existing.

• Process work passes application/renewal/cancellation and related arrangement.

• Ensure the compliance of HR practices with governmental regulations and advising management on needed actions.

• Work with management to ensure successful onboarding for all team members.

• Assist and support training & development planning and execution.

• Handling general administration duties including of laptop, office hardware, emails, filling, pantry ordering, flight ticket arrangement, name card ordering and etc.

• Support the coordination of legal matters, confidential correspondence and documentation to appropriate Legal Department personnel for addressing.

• Coordinate travel for management, including detailed itineraries and processing expense reports.

• Prepare schedules/agendas and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests

• Assist handling in accounting activities: o Perform Accounts Payable / Accounts Receivable functions. Data entry to update debtors / creditors ledgers. Inventory management, co-ordination with production and delivery. Prepare and send out import, export, commercial documents for shipping and delivery o Filing documents and coordinating with outsourced accounting company.

• Perform purchasing tasks

Requirements:

• Minimum 5 years office experience

• Diploma or CAT

• Proficiency in MS Word and Excel

• Required meticulous with good accounting knowledge

• Good shipping knowledge, LC and export documents

• Knowledge of Microsoft Navision is an Advantage

• Strong interpersonal and communication skills

• Team player and able to work within tight deadlines

• Have a genuine interest in the service of others, a willingness and aptitude to grow with the company.

WORKING LOCATION -TUAS SOUTH

JOB DESCRIPTION:

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual (Good communication in English and Chinese)
• Computer literacy

Benoi (Tuas)

8.30am to 5.30pm

up to $3600

Office admin/Business Support Specialist (6 months) renewable & convertible

Tpt pick up at Potong Pasir, Clementi, West Coast, Yew Tee, CCK, Jurong West, Woodlands, Punggol (7.10am), AMK & Serangoon

Responsibilities

• Manage accounts receivables process from invoice generation to payment collection.

• Coordinate with sales to ensure accurate and timely invoicing.

• Monitor customer accounts to track outstanding payments and follow up on overdue invoices.

• Attend to enquiries on product sales and stock availability.

• Prepare proposals related to relevant products for customers / distributors / dealers.

• Communicate with Marketing / Factory for pricing, lead time and update sales information regularly.

• Update pricing / brochures / templates of air compressors & related products.

• Compile and provide sales reports.

• Negotiate (within your authority limits) on behalf of the company for discount requests from distributors/dealers or customers while striving to maximize profit margin.

• Prepare and submit item creations, order change for orders and create new customer accounts.

• Maintaining proper & systematic filings of sales project files, library, and technical materials.

• Coordinate and arrange with customers sales related activities (e.g., user training, testing & commissioning etc.)

• Support ad-hoc office administration for the sales & service department.

Interested candidates, do submit your resume to: [email protected]

Telegram me at @jocelynchan
Jocelyn Chan
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820
[email protected]

Our client is an established company specialising in Medical Devices Manufacturing. They are expanding and growing at a fast pace and now looking to hire a HR & Admin Officer to support the growth. They are located in the West – easily accessible.

Job Duties:

• Supporting the Director of Human Capital in various administrative and human capital tasks.
• Ensuring the smooth operation of the office by performing a variety of administrative duties.
• Supervising and overseeing the Cleaner and Security Guard to maintain a secure and clean environment for office staff and properties.
• Managing and administering employee benefits.

Requirements:

• Diploma in any discipline
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte Ltd

EA License No: 19C9682

EA Personnel No: R2198636 (Oh Puey Xin)

Description:

• Processing invoices and update entries into SAP
• Processing payment run
• SOA reconciliation
• Assist in month-end closing
• Support finance phone calls, monitor/ response AP mailbox
• Vesalius- weekly deposit patient refund
• GST Input- extract report and fill in the figure into report
• Provide supporting documents for creation vendor master data
• Assist in ad-hoc finance duties assigned.

Requirements:

• Min. 'A' Level / Diploma in any course
• Able to start work immediately
• Training provided

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Description:

• Assist the Project Manager in all aspects of project planning, execution, and completion.
• Coordinate project activities, including scheduling, resource allocation, and task assignments.
• Prepare and maintain project documentation, including contracts, budgets, schedules, and progress reports.
• Act as a liaison between the project team, subcontractors, suppliers, and other stakeholders to ensure smooth communication and collaboration.
• Monitor project timelines and milestones, identifying and addressing potential delays or issues proactively.
• Assist in the preparation of project proposals, bids, and tender submissions.
• Organize and schedule meetings, site visits, and inspections, and prepare meeting agendas and minutes.
• Attend meetings on behalf of the Project Manager when necessary, providing updates and representing the project team's interests.
• Assist in the coordination of project logistics, including equipment rentals, material deliveries, and site access.
• Maintain accurate records of project expenses, invoices, and receipts, and assist in budget tracking and cost control efforts

Requirements:

• Minimum Diploma in any related field
• Minimum 2 Years of experience in any construction field or related
• Minimum 2 years of M&E background
• Have experience in ACMV

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.