Total 26,486 Administrative / Clerical job vacancies in singapore

Job Purpose:

The Admin Support Executive is responsible for coordinating, processing, and administering training grants and subsidies to support the development and upskilling of adult leaders. They ensure compliance with grant guidelines and provide administrative support in a timely manner.

Key Responsibilities:

1. Grant Management:

· Identify and understand various government grants and subsidies available for upskilling of adult learners (Skillsfuture).

· Manage the application and submission process for training grants.

· Ensure compliance with grant requirements and guidelines.

· Keep updated with changes in grant policies and regulations.

2. Documentation and Reporting:

· Maintain accurate records of grant applications, approvals, and disbursements.

· Prepare and submit grant-related reports to relevant authorities.

· Ensure all necessary documentation is complete and submitted on time.

3. Communication and Liaison:

· Act as a liaison between the organization and grant-awarding agencies.

· Communicate grant requirements and eligibility criteria to relevant stakeholders within the organization.

· Respond to inquiries related to grants and subsidies.

4. Process Management:

· Develop and implement efficient processes for grant administration.

· Collaborate with internal teams to ensure training programs align with grant guidelines.

· Monitor the progress of training initiatives supported by grants.

5. Admin and Operations:

· Provide administrative support within the Training Centre

· Supports and contributes to the company's continuous improvement and training program

Job Requirements

· Possess a Diploma or Degree in any discipline

· Must possess a keen eye for detail, ensuring accuracy in all numerical data

· Ability to identify discrepancies and inconsistencies in documents being submitted

· Strong organizational skills to manage and maintain detailed records.

· Excellent problem-solving skills to address numerical errors and anomalies.

· Good analytical, planning and organizational skills and ability to work independently.

· Candidates with experience in accounting/finance will have an added advantage.

· Computer literacy e.g. Excel, PowerPoint, MS Word, Google Docs, Sheet.

- Permanent

- Mon to Fri: 8am to 5pm Or 8.45am to 5.45pm

- Mountbatten Square

- Up to $3000 + PB

Responsibilities:

The Secretary (Contracts) reports to Senior Manager (Contracts) and assists him in the following:

a) Primary Roles

• Type project related letters and file project relates letters.
• Prepare Supply Agreement, Letter of Awards, Contracts Agreements.
• Prepare Minutes of Meeting.
• Assist in Tender bidding exercise (Keying in BQs).
• Update Summary of Tender participated.
• Prepare bi-weekly site Manpower Report.
• Maintain listing of current NSC, DSC and Suppliers per project.
• Monitor expiry of project Insurances, Performance Bond and Warranty.
• Assist Senior Manager (Contracts) on the tracking of letters/issues which required reply.
• Any duties to be assigned from time to time.

b) Secondary Roles

• Collate and distribute postage mail and prepare email circulation daily.
• Assist ISO Manager on ISO documentation updates.
• To retrieve information or documents required by General Manager

Salary:

• Up to $3000 + PB

Working hours:

• Mon to Fri: 8am to 5pm Or 8.45am to 5.45pm

Location:

• Mountbatten Square

Requirements:

• Candidate must possess at least “A" level or Diploma level.
• Good command of written and spoken English.
• Proficiency in MS Office (Word, Excel, Power Point, Outlook)
• With 2 years of working experience in the related field is preferred.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R2197670​)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, Shenton House,
#19-01 Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Location: Raffles Place
Salary: $10 -15/hr
Monday to Friday Office Hours

Responsibilities:
- Liaise with constituencies and OTCi to arrange training for mentors
- Track and compile info and data of mentors and mentees
- Follow up with constituencies on joint activities for mentors and mentees
- Coordinate the delivery and setup of wellness corner/lactation space with qualified companies
- Liaise with vendors/suppliers
- Track and compile info and data of companies
- Any other tasks as assigned

Job requirement:
- Min A/N/O Level
- Great interpersonal, communication and negotiation skills
- Attention to detail and able to prioritise work
- Able to commit the full duration
- Able to start work immediately

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Our Client, in the Automotive Industry located in the Central has opening for Sales Admin Assistant.

• 5 Days Work Week
• Variable Bonus
• Well-Known MNC
• OT Claimable

Responsibilities:

• Purchase BSI/BRI Package
• Vehicle Registration and Issue Vehicle Tax Invoice
• COE Bidding
• Submit Vehicle Delivery Checklist
• Prepare Delivery Stop Campaign Vehicle Status
• Liaise with Logistics/Workshop/Bodyshop to carry out Stop Campaign (/Warranty Department)
• Customs Duty Payment
• Shipment Arrival
• Vehicle homologation
• Petty cash reimbursement
• Verify Transportation/Warehousing and Used Car Overtrade Invoices
• Stock Take
• Adhoc task from a supervisor

Job Requirements:

• Min O level with minimum 3 years of admin experience
• Proficient in Microsoft Office such as Words and Excel
• IT Savvy
• A team player and eye on details
• Must be able to work under fast pace environment

Qualified or interested candidates, kindly apply to us in

the FOLLOWING FORMAT to facilitate the short listing process;

Attachment of CV’s in MSWORD FORMAT

Resumes please INCLUDE:

• Personal Particulars
• Education background
• Work experiences in point forms
• All Reasons for leaving
• Current and Expected salary
• Date of availability / Notice Period

**We regret that only shortlisted candidates would be notified.

Your Profile will be kept in our database for more career opportunities.

We wish you all the best in your job search.

Chia Kim Wai Terry

Reg No: R23111838

EA No: 19C9570

Job Description

General Duties:

· The admin support assistant is to provide administrative & logistics support at the General Office, Centre of Excellence (COE) of the Mother Tongue Department as well as Head of Department (HOD) Room.

· The candidate is also to take charge of sick bay and printing duties.

Others Duties:

· Any other ad-hoc duties assigned by the school.

Requirements

· 3 or more GCE ‘O’ Level passes including English and other language.

· At least 3 years’ experience in school office administration.

· Proficient in IT skills such as Microsoft Word, Excel and translation tools.

· Good communication skills.

· Good team player.

· Able to multi-task.

Working hours

· Mondays to Fridays: 8:45 am to 6:00 pm, inclusive of 45 min lunch break.

· Service not required on Saturdays, Sundays and gazetted public holidays.

Working locations

· (School environment)

Additional info:

· Contract Period: From 1 March 2024 to 28 February 2025

· With option to extend (Discretion)

· This is an outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Fadhilah at [email protected] / Nadiah at [email protected] | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

Nadiah Nasir

EA License No. 93C4403

EA Regn. No. R1547667

about the company
We are working with an internationally linked law firm with a strong local and global practice in Central Singapore.

about the job
You will be a crucial administrative member of the dispute resolution team, providing support for e-litigation filings, conflicts checks, dairy management, invoicing and other documenting related support.

about the manager/team
You will be working in tandem with a dynamic team of legal professionals within the disputes team.

skills and experience required
You will require strong English proficiency and at least 3 years of legal secretarial experiences within either Singapore or International Law firms. E-litigation filing experiences are mandatory for this role.

To apply online please use the 'apply' function.
(EA: 94C3609/ R23115352)

Our Client is a Fortune 500 Company and is one of the largest integrated refiners, marketer of petroleum products and chemical manufacturers in the world.

Scope of Work

• Produce and maintain Operations related documentation in support of Company Management

· Systems

• WebCAT administrator role

• Coordinate for Process Division Basic Operator Training (new technician onboarding)

• Generate and analyze monthly stewardship report for Process Division

• Maintain operations training records and Technician Training & Progression database

• Develop procedures, work instruction, guidelines, and Training manuals for application to all

• Provide reports on the work progress on monthly basis or whenever required

• Coordinate Process Division competency profile assessment

• Develop/ update Operations Procedure documentation in accordance with Company

• Policies & Procedures, Oil & Gas industry and applicable International standards

• Other duties as required by OI business line

Requirements

· Proficiency in Microsoft office

· Good analytical, verbal and written communication skills

· Ability to work in a team and work independently

If you are keen to know more about this role, please email Mary at [email protected] and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

Mary Marquez (EA Regn No: R1326974)

RMA Consultants Pte Ltd (EA Licence No: 93C4403)

Job Description:

· Administer and maintain staff record

· Processes all work passes application/renewal/cancellation

· Worker wages processing twice monthly

· Perform payroll processing function timely and accurately including submission of Employee IR8A/IR21 for tax filing/clearance

· Prepare and compile monthly estimate wages job costing report.

· Maintain and update all the staff leave and medical record and medical claim summary.

· Process staff claims including taxi, medical and overseas trip

· Administer and manage workers’ quarters

· Performs payment of fines, renewal of company commercial vehicles parking. Road tax and application of access pass to work sites etc

· Maintain excellent filing system

· Assist Purchaser and Accounts Dept in data entry, sourcing, checking invoices and delivery orders

. Assist Contracts Department in printing and binding documents

· Answering phone calls

. Maintain Office printing equipment and amenties

. Maintain Office cleanliness

. Any ad hoc duties

Requirements:

· Minimum Certificate or Diploma holder

· Minimum 3 years working experience in construction industry (preferable)

. Independent, resourseful and has initiative

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,300 - $3,000/Month & Monthly Bonuses ($200 - $700/Month)
• Clear Salary Progression & Annual Salary Review (Min 10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

• Minimum 3 years as a Sales administrator or Sales support agent relevant experience is required.
• Proficient knowledge of MS office such as Excel.
• Preferably with SAP knowledge and experience.
• Perform the full cycle sales operation.
• Check data accuracy in orders and invoices.
• Prepare weekly sales performance and status reports.
• Excellent communication and interpersonal skills.

The Opportunity:

Our client, a multinational corporation headquartered in Japan, holds a robust presence in Asia-Pacific, Europe, and the United States. Specializing in the production of high-performance rubber, synthetic resins, and chemicals, they offer a unique job opportunity based on Jurong Island. The role involves coordinating daily shipments and overseeing the monitoring of deliveries.

• Jurong Island (transport provided)
• Monthly up to $3,600 + AWS + Bonus (2 months)
• Mon-Fri 8AM-4.45PM

The Job:

• Coordination with internal and external stakeholders.
• Daily shipment arrangement.
• Preparation of shipping documents for both import and export.
• Managing of customers/suppliers for delivery.

The Talent:

• Min. Diploma in Logistics and Supply Chain Management/Material management or any other relevant qualifications.
• Min. 2 years relevant experience in handling shipping arrangements.

Next Steps:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package and email to [email protected]
• Apply here and contact us to follow-up

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Salary: up to $2.5k

Job Duration: 3 mth to perm

Working Days & Hours: Mon to Fri (8.30am to 5.30pm) and Sat (8.30am to 12.30pm)

Location: Geylang

Job Description:

• Manage timely entry, organisation, maintenance and compliance requirements of data (e.g. student-, teacher-, course profiles, course materials, etc) in physical records and on online data management platforms/systems used by RSI (e.g. Training Partners Gateway, Skilleto Training Management System, etc), etc
• Attend to course enquiries and closing of sales to meet team’s targets
• Manage inventories
• Manage daily operations and all administrative processes to meet team’s objectives and needs

Job Requirements: Min GCE O Level or Diploma

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Handle Customer Service Calls
• Process payroll and other related matters and expenses.
• Create and maintain proper documentation to support other business operations.
• Collect and file information using computers and filing systems.
• Provide assistance to the sales department on billing and other ad hoc tasks.
• General admin support for the accounts team

Qualifications:

• At least a diploma in Accounting, Business Administration or other relevant courses.
• Prior administrative experience
• Excellent organisation skills to keep up with multiple tasks and deadlines.
• Good knowledge and competency in MS Office applications
• Meticulous and have the ability to pay attention to details

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Scope:

• Assist patients' queries
• Admin duties
• Ad-hoc duties assigned by supervisor

Requirements:

• Able to walk around for long hours
• Customer service experience is an advantageous

Interested candidates please send your resume to [email protected]

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

Sales Admin Executive

Responsibilities

 Perform the full cycle Sales Operation

 Check data accuracy in orders and invoices

 Liaise with sales and project manager to obtain missing information if necessary

 Create, maintain and update information in reporting tools on daily, weekly and monthly

basis

 Prepare weekly sales performance and status reports

 Backup for document verification duties, capable of understanding various document

types and their respective verification SOPs.

Requirements and skills

 Minimum 3 years as a Sales administrator or Sales support agent relevant experience

required

 Proficient knowledge of MS Office such as Excel

 Preferably with SAP knowledge and experience

 Excellent communication, interpersonal and time management skills

 Ability to work under strict deadlines

 Diploma holder will be preferred with basic accounting knowledge

 Able to work independently

 Provide admin support and ad hoc tasks when is required

Job Descriptions

• Manage and regularly interacting with internal and external clients with through telephone calls, email communications, or face-to-face meetings;
• Manage calendars, meetings and appointments;
• Generate and prepare all correspondences, confidential documents and reports;
• Provide executive support to lawyers and senior conveyancing executives in all aspects of their works; and
• Other administrative tasks including but not limited to eLodgement, safekeeping, scanning, filing, etc.

Job Requirements

• Able to work independently;
• Conscientious worker with an eye for detail;
• Effective communication skills;
• Ability to maintain confidentiality;
• Applicants with no relevant or partial experience but are open to learning new skills and taking on challenges are invited to apply; and
• On the job training will be provided.

If you think you meet the above criteria and you are willing to rise to the challenge, please submit details of your educational background, career experience and also your personal aspirations to [email protected].

By doing so, you agree to CNPLaw collecting and using your personal data in accordance with its privacy policy, which can be accessed at https://www.cnplaw.com/privacypolicy.

The Opportunity

• Opportunity to work with an Established Hospital! Providing user support on new clinical systems for the medical staff, training will be provided.
• 5 days office hour (On call support duty and shift hours support base on rostering)
• No experience is welcome to apply!
• Someone working in healthcare or hospital environment before welcome to apply!

Job Description:

• Provide clinical support for clinical systems
• Provide both on-site and off-site clinical support to the end-users
• Assist users through the problem-solving process
• Participate in testing clinical systems for implementation
• Gather feedbacks to improve the clinical systems
• Conduct and facilitate users training session
• Provide 24 x 7 on-call application support to users

The Talent:

• Nitec or Diploma in a healthcare discipline (nursing, allied health, medicine)
• Min 1-year continuous clinical experience in any healthcare organization
• Customer service experience will be added advantage

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' or email to [email protected] to drop your resume
• All shortlisted candidates will be contacted.

Salary: Up To S$3000

Contract: 2 years renewable contract

Working Days: Mon - Fri (8am to 5pm / 10am to 7pm)

Location: Bendeemer & Toh Guan

Responsibilities

• Attend to operation needs of company customers or customer-appointed vendors
• Basic administration on the facility booking system
• Observe and execute the security duties
• Coordinate with company Stakeholders whenever required
• Be familiar and follow the company Policies and Procedures
• May be asked to switch to night duties on planned occasions
• Other duties as assigned by the Manager

Requirements:

• Min GCE O Level
• Prior facilities admin experience is preferred
• Able to work in a fast paced environment
• Comfortable to travel between HQ and Toh Guan

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/3315

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Description:

• Enrolment of patients
• Appointment booking for patients
• Generate and collation of reports
• Patient interaction

Requirements:

• Min. N/O/A levels
• No exp. needed, training provided

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

We are looking for a self-motivated individual to manage our corporate secretarial activities. With your good understanding and experience in corporate secretarial matters, you shall be working closely with our directors in giving your professional advices and managing all our client’s corporate secretarial needs.

Position:

Senior Corporate Secretary

Responsibilities:

• Responsible for handling a portfolio of clients (locally and foreign) attending to all their corporate secretarial matters which include incorporation, registration and the on-going administration of companies
• Ensure compliance with all relevant regulatory and statutory requirements
• Conduct compliance checks, e.g. KYC, customer due diligence, etc.
• Communicate adequately with our clients to provide them with your professional advisory
• Efficiently maintain the statutory register and records of all our clients
• Assist in administrative matters for our clients, e.g. opening of bank accounts
• Stay updated on relevant development and changes in statutory and regulatory obligations
• Mentor and review the work of the corporate secretarial team
• Other relevant duties as assigned

Requirements:

• ICSA Graduate preferred / Degree in Business Studies or Accounting
• Minimum 3-5 years' corporate secretarial experience, preferably in a CSP environment
• Independent, meticulous, resourceful and possess good organising & communication skills
• Positive work attitude, able to multitask and work in a fast paced environment
• Able to commence work within short notice is an added advantage

Interested applicants can email to [email protected] to apply, stating your qualifications, experience, current and expected salaries, and any notice period to your current employer.

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma or Degree in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications