Job Summary:
The successful applicant will in the day-to-day accounting function focusing on Accounts Payable,
liaising with vendors and staff on payments and accounting matters, monthly closing and
reporting. Ensure that accounting procedures and records are in compliance with acceptable
accounting standards, practices and internal policies. The role reports to Assistant Finance
Manager.
Requirements:
- Minimum diploma/degree in Accountancy or equivalent
- Minimum relevant experience of 3 years to 5 years
- Relevant experience in Accounts Payable is an added advantage.
- Good understanding of internal controls and corporate governance.
- Proficient in Microsoft Office Applications, Excel and accounting system
- Good command of written and spoken English
- Motivated self-starter, resourceful and ability to work independently; keen to learn with
- the ability to collaborate with various school departments
- Resourceful in managing competing priorities
- Pleasant disposition with good interpersonal and organizational skills
- A good team player, possess good initiative and hands-on attitude
Key Responsibilities
1. Payments Cycle
· Responsible for processing of all invoices and payments (to vendors, staffs, parents, etc) and ensuring that correct expenses are paid accurately and promptly to the correct payees within stipulated guidelines.
· Perform vendor checks/updates and bank accounts verifications to ensure payments are made to valid recipients.
· Ensure that all payments are made in accordance to the school internal policies and also in accordance to approving authority.
· Process all cash and credit card transactions, including follow up on receipts and schedules.
· Ensure that GST are accounted correctly and expenses are recorded in correct accounts and budget codes.
· Liaise and communicate with vendors, staff etc on payment related, accounting and other queries.
· Perform statements of accounts reconciliations and follow up on queries and timely resolution of discrepancies.
2. Fixed Assets
· Responsible for accurate recording of assets and maintaining of the fixed assets register, including tagging, sighting and depreciation run.
· Responsible for fixed assets disposal including liaising with end-users on procedures & form, witnessing disposal and update asset register.
· Responsible for depreciation run and relevant fixed asset schedules, reconciliation and analysis.
3. Financial Reporting, General Ledger, Budget, Tax and other Statutory Requirements
· Prepare relevant journals, schedules and reports for accounts closing.
· Prepare monthly division report, Fixed asset report, trip and activities reports among others.
· Prepare Bank & other reconciliations and analysis of accounts for monthly, termly and yearly closing.
· Assist in year-end, financial budget, internal & external audits.
· Attend queries from budget holders/ teachers on accounting treatments, payments and others.
· Assist in preparing quarterly GST reporting and statistics for Government departments.
4. Fixed deposit and monitoring of cash flows
· Liaise with banks and prepare the necessary documents for placement, rollover and withdrawal of fixed deposits.
· Performing analysis and monitor cashflows requirement.
· Assist in treasuries and other ad-hoc bank matters.
5. Others
· Assist in any other accounting, budgeting & accounts payable matters, ad-hoc analysis/ reports and projects as assigned.
· Liaise with external parties and other departments in connection with the accounting and financial matters of the school.
· Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.
· Embrace the School’s commitment to creating a diverse and inclusive environment.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.
5-day week with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.
You can contact the HR department at [email protected] for any enquiries regarding the role.
(Only shortlisted applicants will be notified)
CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029
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